Administrative Officer


Average: 4.2 (5 votes)

Kvinna till Kvinna is a non-profit organisation that supports women’s organizing with the aim to advance women’s rights and promote sustainable peace. It does so by strengthening and supporting women’s rights organisations (organizational, thematically and economical). Kvinna till Kvinna is organised around three departments – Programme/Field, Communication, and Support. Through its Headquarter in Stockholm, Sweden, and 11 country offices, it supports more than 100 women’s rights organisations in five different regions (Western Balkans, South Caucasus, Middle East and North Africa, West and Central Africa).

The Kvinna till Kvinna Foundation in Rwanda is recruiting an Administrative Officer to their newly established office in Kigali.

Job description

  • General office administration and logistics;
  • Procurement, purchasing and contact with service providers;
  • Maintain office petty cash and cash reports in cooperation with Finance Officer;
  • Support human resource management;
  • Properties and facilities management;
  • Secretarial services such as note taking, interpretation, booking appointments, etc.

For more information see the full job description.                

Professional Qualifications

  • High school diploma from a recognized educational institution, preferably also university level education.
  • A minimum of five years’ administrative experience in a busy, preferably international, multicultural NGO or similar organisation.
  • Documented experience of office administration and logistics;
  • Experience of organizing meetings, booking travel, maintaining archives, etc.;
  • Experience of coordinating and maintaining contracts with service providers;
  • Knowledge of requirements of local authorities in relation to the operation of an International Non-Governmental Organisation [INGO];
  • Competent in Microsoft Office package;
  • Basic financial bookkeeping skills;

Personal Qualifications

  • Excellent written and oral communication skills in English and Kinyarwanda. Ability to communicate in French is a strong merit.
  • High level of personal integrity and ability to work as part of a team;
  • Commitment to Kvinna till Kvinna’s vision and mandate.

Terms and conditions of employment

Location: Kigali, Rwanda

Type of Contract: Fixed-term contract, full-time for one year with the possibility of extension. Starting date as soon as possible. The position is open to residents of Rwanda. Female candidates are strongly encouraged to apply.


Your application shall include a letter of motivation, CV and salary request and three references including your latest employers.

Please answer the following questions in your letter of motivation:

  • What do you find interesting in this position and what would be developing?
  • Which of your experiences and knowledge would you use in this position?

Send your complete application to no later than 2 July 2017. Please write Administrative Officer Rwanda in the subject line.


If you have any questions regarding this position or the recruitment process please contact HR Officer Masae Shimizu, , +46 (0)8 588 891 70.

Responsible manager, Head of Office Abigail Booth.

How to apply: 

Job summary

This job has been viewed 3,133 times
Administration, Management, Other
Education level:
High school
Desired experience:
Senior (5+ years of experience)
Contrat type:
Apply before:
Number of positions:

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