Medical Data Processing Assistant


Average: 3.3 (49 votes)

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners.

With 165 member states, a further 8 states holding observer status and offices in over 100 countries, IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM works to help ensure the orderly and humane management of migration, to promote international cooperation on migration issues, to assist in the search for practical solutions to migration problems and to provide humanitarian assistance to migrants in need, including refugees and internally displaced people.

The IOM Constitution recognizes the link between migration and economic, social and cultural development, as well as to the right of freedom of movement.


Open to Internal and External candidates

Position Title                 : Medical Data Processing Assistant

Organizational Unit        : Medical Department

Duty Station                 : Kigali, Rwanda

Classification                 : General Service Staff, Grade G4 (UN salary Scale for GS staff)

Type of Appointment     : Special Fixed Term (9 months with a possibility of extension)

Estimated Start Date     : As soon as possible

Closing Date                 : October 23, 2017

Reference Code             : VN2017/05 - RW

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.


Under the overall supervision of the Chief of Mission, under the direct supervision of the National Migration Health Physician, the incumbent will be responsible of managing and processing migrant’s medical data and providing periodic statistical reports.

Core Functions / Responsibilities:

  1. Generate and Print medical forms for Health assessment.
  2. Plan/Schedule medical activities in coordination with the chief medical officer.
  3. Share MHD requests to OPS when needed.
  4. Assist in data entry of medical information into MiMOSA and from time to time when required.
  5. Data reconciliation, data quality control and timely reporting including Centre for Disease Control (CDC) TB indicators for the TB treatment module.
  6. Collaborate with Nairobi MHD data team to harmonize data activities.
  7. Encoding of data and information, timely update of the Pre-departure/Pre-imparkation Medical Screening (PDMS) database and generate regular and ad-hoc reports
  8. Generate Enhanced Medical notification for USRAP departing individuals and Advanced medical notification for all other medical assisted departures.
  9. Coordinate with responsible colleague the timely updating of the quality control of all X-ray re­reading reports in databases and generate monthly reports
  10. Update MiMOSA for “mailout” of cleared DS forms that are returned to OPE and generate the related list.
  11. Update MHD Data processing SOPs In co-ordination with National Migration Health physician,
  12. Work as focal person for the tele radiology and back up IT for the clinic.
  13. Assist with the eMedicals file uploading and processing
  14. Maintain and timely update the Incidents and Events Databases
  15. Perform any other related duties that may be assigned from time to time

Required Qualifications and Experience


  • High school diploma in Information Systems Management from an accredited educational institution with 4 years’ of relevant professional experience; or
  • Bachelor Degree in Information Systems Management and Database Applications with 2 years of relevant professional experience.


  • At least 4 years of professional experience in data encoding and reporting, data capturing and data management especially in health/clinical setting.
  • Knowledge in data processing and analysis especially SPSS, SQL and Access
  • Knowledge of programming is an advantage
  • Proficiency in Microsoft Office Applications
  • Training and experience in TB, HIV, STDs and other communicable diseases testing is an added advantage.
  • Mature individual, able to work independently, effectively and harmoniously with colleagues from varied cultures and professional backgrounds at all levels.
  • Tolerant individual with ability to work with migrants at all ages and from different background and with flexibility and able to work on overtime, when requested
  • Capable of working under stressful and difficult conditions.
  • Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities.
  • Previous work experience with an international organization and NGOs dealing with refugees would be a strong advantage


Fluency in English and Kinyarwanda is required. Knowledge of French and Kiswahili is an added advantage

Required Competencies

  • Accountability — takes responsibility for action and manages constructive criticisms;
  • Client Orientation — works effectively well with client and stakeholders;
  • Continuous Learning — promotes continuous learning for self and others;
  • Communication — listens and communicates clearly, adapting delivery to the audience;
  • Creativity and Initiative — actively seeks new ways of improving programmes or services;
  • Leadership and Negotiation — develops effective partnerships with internal and external stakeholders;
  • Performance Management — identify ways and implement actions to improve performance of self and others;
  • Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
  • Professionalism - displays mastery of subject matter;
  • Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
  • Technological Awareness - displays awareness of relevant technological solutions; Resource Mobilization -Establishes realistic resource requirements to meet IOM needs


Internals of the Organization will be considered as first-tier candidates. This vacancy is open to first-tier and second-tier candidates.

The appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment

How to apply:

In order for an application to be considered valid, IOM will only accept applications which should include a cover letter (not more than one page) and CV.

Interested candidates should submit their applications on not later than October 23, 2017

The subject of your e-mail MUST indicate the Position title and reference code. Posting period: From 09.10.2017 to 23.10.2017

How to apply: 

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