Administrative Assistant

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JOB VACANCY ANNOUNCEMENT

Rwanda Civil Aviation Authority (RCAA)

Kigali International Airport

B.P: 1122

Opening date: 05th/November/2019

Closing date: 22nd/November/2019

Brief Background:

Rwanda civil aviation Authority is a Government institution established by Law No 03/2017 of 21/02/2017 determining its mission, organization, and functioning as amended to date. RCAA has a legal personality and is governed in accordance with laws governing organs of Public Service.

To achieve its mission RCAA would like to recruit qualified staff to fill the attached vacant positions on its Organization structure. Details on positions advertised including terms of reference, required profile and number of positions are obtained from the RCAA website.

Interested candidates should submit the following documents to RCAA Head Office at Kigali International Airport not later than Friday, 22nd November 2019 at 5 P.M:

  • A filled application form obtained from the RCAA website: www.caa.gov.rw
  • A copy of CV
  • A copy of the required degree or diploma and certificates and equivalency certificate from HEC for foreign degrees
  • Copy of National ID

 

Silas UDAHEMUKA

Director-General

Rwanda Civil Aviation Authority

 

  1. Administrative Assistant (1)

Job title

Administrative Assistant

Reports to

Director of Aviation Planning

Summarized Job description  

  • Handling office tasks, including filing, generating reports and presentations, setting up for meetings, and reordering supplies.
  • Providing real-time scheduling support by booking appointments and preventing conflicts.
  • Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
  • Screening phone calls and routing callers to the appropriate offices.
  • Using a computer to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
  • Greet and assist visitors.
  • Maintain polite and professional communication via phone, e-mail, and mail.
  • Anticipate the needs of others in order to ensure their seamless and positive experience.
  • Photocopy and print out documents.

Job requirements   

  • Be Rwandan
  • University Degree in Business Administration or equivalent.
  • Proven administration or assistant experience
  • Knowledge of office management systems and procedures
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficient in MS Office
  • Proficiency in English or French is required. Fluency in both English and French is an added advantage.
  • Excellent typing skills—at least 60 words per minute.