Consultancy firm/Individual to help RDO develop its own Project Management System

Rwanda Development Organization(RDO)
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Rwanda Development Organization (RDO) is a non-profit and Non-Government Organization (NGO) established in 1995 to support the initiatives of Rwandans in social and economic development. It is registered with Rwanda Governance Board (RGB) Ref. No. 139/11 of 17 December 2003. RDO has a vision of ensuring that all Rwandans are in control of their own destiny, enjoying a good standard of living and sustainable development. 

With support from Trocaire, Rwanda Development Organization (RDO) is implementing Enhancing sustainable livelihoods through climate change resilient practices project and one of the main activities is to develop RDO Project Management System. RDO has to develop a project management system that will help in monitoring RDO projects to meet deadlines, expectations, and budget and with the least risk and number of issues.

It’s against this background that RDO would like to hire a competent consultant/firm to design, develop and installation of the above-mentioned system.

Purpose of the consultancy 

The purpose of the consultancy is to help RDO develop its own Project Management System that will help in Task Management, Time Tracking, Project Scheduling, Communication, Reporting, and any other functionalities deemed necessary and most features should be automated.

Assignment duration and management arrangements:

This assignment will last for 90 days. The inception report presented on 15th, day after signing contract, architectural design after 30 days, draft of the project management system with all the  features after 60 days   and final project management system submitted within 90 days after contract signing. 

The consultant/firm can work from own premises, but contacts RDO for field work engagements. The independent consultant/firm should however present work schedule in the technical offer.

Requirements on the format of the consultancy service

The application should contain the following:

  • A Technical Proposal with a description of why the consultant/firm would be considered as the most suitable for the assignment, relevant expertise, and a detailed clear methodology, on intended approach and completion of the assignment.
  • Key experts’ CV(s) indicating education background /professional qualifications, all past experiences, as well as the contact details (email and telephone number) of the experts.
  • A portfolio of previous work with similar functionalities or a certificate of completion.
  • Company registration certificate (RDB)  
  • VAT registration certificate with RRA  
  • Latest tax clearance certificate
  • Financial offer.

For the Financial Proposal:

The financial proposal should be inclusive of tax and quoted in Rwandan Francs (RWF). Demonstrable experience and Value for Money (VFM) will be key considerations in evaluating proposals submitted.  Only suitably qualified consultants/firms’ resident in Rwanda will be considered. Any questions regarding this consultancy should be directed to the same addresses above. 

Application process:

Interested consultants/ firms who meet the required criteria shall submit the technical and financial proposals in different envelopes addressed to the Executive Secretary, Rwanda Development Organization (RDO), KK500 /22, BRALIRWA Road, P.O. Box 368, Kigali. Envelops clearly marked RDO Project Management System should be submitted to RDO secretariat offices not later than August 12, 2022 at 11:00 am.

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