Consultancy: Provision of assessment on legal analysis, gender and inclusion related barriers to accessing budgeting information in Rwanda

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Terms of Reference for an assessment on legal analysis, gender and inclusion related barriers to accessing budgeting information in Rwanda

1. Background

For about 100 years, Save the Children has been making a difference in children's lives in more than 120 countries. We are the world's largest independent child rights organization, underpinned by a vision in a world in which every child attains the right to survival, protection, development, and participation. Our mission to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives.

Save the Children is an organization for talented people with different backgrounds and perspectives. We are proud that our people are representative of the children we work with and we thrive on our diversity. We are an equal opportunity organization dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity. Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behavior towards children both in their private and professional lives.

We are working towards three breakthroughs in how the world treats children by 2030:

  • No child dies from preventable causes before their 5th birthday
  • All children learn from quality basic education and that,
  • Violence against children is no longer tolerated

2. Project Description

Save the Children Rwanda in partnership with Children’s Voice Today is in the process of implementing a European Union-funded project “Improved Child Rights Governance in Rwanda”.

The project aims to improve the capacity of Rwandan Civil Society Organizations (CSOs), media and citizens especially young people including people with disability to promote accountability for inclusive, responsive and transparent budget allocations. The project will be implemented in four districts (Nyarugenge, Burera, Kirehe and Rutsiro).

The Project builds on the lessons learned over the last years working with District authorities, children groups and forums, CSOs, media practitioners and the Joint Action Development Forum (JADF) to promote participatory public budgeting and leading advocacy for increased and equitable investment in children.

The project has three main outputs:

1)Developing an open budget portal in partnership with the Ministry of Finance and Economic Planning (MINECOFIN) through a participatory and consultative process. The portal will be an online platform that will facilitate different stakeholders and citizens with easy access to public budget information, such as budget allocations to specific sectors in a user-friendly style.  

2) Raising public awareness of the open budget portal and ensuring that children, male and female citizens and CSOs, including those without internet access, are able to access and analyze the public budget information.

3) Supporting children, male and female citizens, and CSOs to actively engage local and national authorities on public budgets.

Save the children is seeking to recruit a qualified team of consultants or a consultancy firm to conduct a baseline survey that will provide information on the project performance indicators. More specifically, he/she/ they will conduct a gender and inclusion assessment and undertake a review/analysis of the Rwandan legal and policy framework on public access to budget information and the participation of children, citizens and CSOs in public budgeting processes in Rwanda.

3. Scope and Objectives of the assessment

Under this assignment, Save the Children aims to:

  1. Conduct a baseline to the “Improved Child Rights Governance” in Rwanda” project that intends to draw closely on the indicators contained in the project log-frame to ensure that correct and relevant data is included in the project performance tracking table (IPTT). The baseline report will benchmark project indicators, to measure their status against the progress in achieving the project results over the course of the project and make the necessary adjustments.
  2. Conduct an assessment on Gender and inclusion (special needs such as those people with disability and low literacy levels, extremely remote communities, and others) to deeply understand different gaps, perceptions, and barriers on access to public budget information and public participation in budgeting as per the project targeted areas. The assessment will also indicate how all beneficiaries (boys, girls, men, and women) can meaningfully participate in budgeting processes and access public budget information that include but not limited to allocation, spending etc.
  3. Undertake a review/analysis of the Rwandan legal and policy framework on public access to budget information and the participation of children, citizens and CSOs in public budgeting processes in Rwanda. The review will look at the legal, policy, and procedural frameworks that define access to information about government allocations and spending at the national and local levels.
  4. The legal review will also put an emphasis on what budget information citizens are entitled to access, existing gaps and how citizens including children and CSOs are involved in the budget cycle.

Methodology of the study:

The study is expected to use mixed methods. Primary data from stakeholders’ views including Children groups and forums, local authorities, CSOs, relevant government authorities will be gathered and secondary data will be used as well. Selected consultant (s) will be required to provide a detailed description of methodological approaches, methods for collecting and analyzing data needed to meet each of the aforementioned objectives. The consultant will engage Save the Children Rwanda team in the research design process to ensure this later meets agreed-upon requirements. The research design will be reviewed and signed off by Save the Children Rwanda. Then the consultant will develop, revise, and adapt appropriate data collection tools, based on Save the Children Rwanda technical team’s comments and feedback.

5. Deliverables and tasks to be accomplished

To achieve the objectives assigned to this situation analysis, the consultant will perform the tasks outlined below: design the research, collect data, analyze data, write the report and present/disseminate the findings.

The research consultant (s) will plan and lead all research-related activities including:

  • Inception report: produce an inception report, which will include the research methodology, plan for surveying the sample population, instruments, training process, work plan, and finalized data collection protocols and procedures.
  • Data collection strategy: define the data collection strategy and plan for the study fieldwork and other associated planning related to logistics and quality assurance (including recruitment and training of enumerators).
  • Tool piloting: Piloting and translating the data collection tools into the Kinyarwanda;
  • Fieldwork data collection: lead data collection in the project areas, including supervising and training enumerators, conducting, and supervising the data collection activities and overseeing data quality assurance,
  • Data cleaning all collected data should form a clean dataset (of all transcribed row information in English), be in an appropriate format, and will be submitted to Save the Children MEAL team for approvals,
  • Data analysis and study report: analyze the collected data, and write a study report to be approved by Save the Children
  • Report writing: Produce a comprehensive study report that fulfills the following:
  1. A Baseline fashioned report based on the project performance indicators
  2. A detailed section on the assessment of Gender and inclusion barriers on access to budget information
  3. A detailed section on the legal analysis on access to budgeting information
  • Other research outputs: The research consultant will produce a 3 pager summary key findings and a power point presentation summarizing the key findings from the study
  • Dissemination: Undertake dissemination workshop to present the results to Save the Children and other key stakeholders and produce a dissemination report.

6. Timeline

It is expected that the study will take approximately 30 days including field visits conducting interviews with the various stakeholders, Focus Group Discussions, Key Informant Interviews, internal dissemination of the findings and submission of the final report.

The consultant will be expected to deliver to the following key dates  

  1. Approved research design by Late-October, 2019
  2. Data collection activities from Mid- November 2019
  3. Report writing and dissemination of the results, December 2019

7. Supervision arrangement

The research consultant will work closely with the Save the Children Monitoring, Evaluation, Accountability and Learning team under the supervision of the Head of MEAL, Senior Research and Evaluation Specialist in collaboration with CRG Manager, CP/CRG MEAL Specialist.

Save the Children Program Development Quality, team will review the content of the research consultant deliverables for approval.

8. Consultant(s) qualification and experience

A team of consultants or a firm highlighting members’ qualifications and competencies as per this ToR, mostly with the following attributes will carry out the assignment;

Essential Criteria:

  • A registered local or international consulting company in Rwanda( should have RDB Certificate)
  • Company profile or CV (In case it is an individual)
  • Service completion Letter or certificate for similar work performed not less than 2years.
  • Detailed Financial and Technical proposal.

Preferred Criteria:

  • A Master’s Degree in Social Science/Education/Development Studies or other related fields for the team leader
  • Experience of conducting qualitative and quantitative program studies in developing country environments within child rights and protection sector;
  • Knowledge and experience in conducting gender and inclusion assessment
  • Experience in conducting legal analysis for access to public budget
  • Familiarity with policy and institutional frameworks that allow citizen participation in policy development
  • The research consultants/firm should have the required broader understanding of the political and social context in Rwanda.

Note: The consultant should be based in Rwanda during the time of all related activities,     Excellent writing skills in English and the ability to work independently with light or no direct supervision.

Support of Save the Children

  • Providing all necessary information about Save the Children interventions relevant to this research
  • A minimum close review of a research proposal, tools, and reports.
  • Assist research consultant in securing IRBs research approvals

Application specifications

Candidates interested in the consultancy should submit an application of no more than 15 pages (not including appendices, CVs, etc.) which includes:

A detailed technical proposal clearly demonstrating a thorough understanding of this Terms of Reference and including the following:

  1. Outline of previous experience in undertaking and administering studies of a similar nature, including experience with the implementation of data collection activities that are gender-responsive and with respect to child safeguarding principles;
  2. Proposed approach/plan for surveying the projected sample population, with adequate consideration for timing of household surveys, travel cost per team of enumerators, supervision of enumeration teams, and quality control;
  3. Proposed steps to be taken for enumerator training, piloting/translation of tools, data collection, spot-checking, data entry, and management;
  4. A proposed timeframe detailing activity and a schedule/work plan including a Gantt chart) with the proposed number of enumerators, size of enumerator teams and the total number of days in the field; and
  5. Team composition with relevant experience (including sex-disaggregation) and level of effort of each proposed team member, if applicable.
  6. A financial proposal with a detailed breakdown of costs for the study:
  7. Itemized consultancy fees/costs for all team members
  8. Itemized field data collection expenses
  9. Itemized administrative expenses
  10. Validity period of quotations
  1. Curriculum Vitae(s) of all key staff outlining relevant experience.
  2. Names and contact information of three references who can be contacted regarding relevant experience.
  3. A copy of a previous report of a similar nature undertaken on
  4. A Consulting Firm profile (if applicable).


The proposal will be scored on both technical (methodology) and financial (budget) aspects weighted at 70% and 30% respectively. 

A proposal may be submitted not later than 22nd October 2019 at 5:00 PM in a sealed envelope deposited at Save the children's offices in Nyarutarama KG 9 AV, House #23. Moreover, sign on bid submission list available at the reception desk.

 9. Ethics Approval and Disclosure/Ownership of Information

The Consultant must obtain and adhere to the ethical approval processes of Rwanda before the commencement of data collection. Full ethical approval must be obtained before the study commences if required.

10. Child Safeguarding Policy

Any employee, consultant, contractor or the supplier undertaking an activity on behalf of Save the Children International's must sign [The Child Safeguarding - Declaration of Acceptance Form] and comply with the Save the Children International Child Safeguarding Policy, which is a statement of Save the Children International commitment to preventing abuse and protecting children with whom it comes into contact. This extends not only to children with whom Save the Children International and its partners work directly, but also includes children whom staff are responsible for. Save the Children International believes that the situation of children must be improved through the promotion of their rights supported and demonstrated by all members of staff. Save the Children International's Code of Conduct sets out the standards, which all staff members must adhere to Save the Children, is zero tolerance to fraud.

11. Disclosure of Information

It is understood and agreed that the Consultant(s) shall, during and after the effective period of the contract, treat as confidential and not divulge, unless authorized in writing by Save the Children, any information obtained in the course of the performance of the Contract.  Information will be made available for the consultants on a need‑to‑know basis.

12. Intellectual property

All background intellectual property rights in all material (including but not limited to reports data and designs whether or not electronically stored) produced by Save the Children or its personnel, members or representatives prior to undertaking this project will be the property of Save the Children. All intellectual property rights in all material (including but not limited to reports, tools, data, and designs whether or not electronically stored) produced by either the consultant or SC or its personnel, members or representatives during the assignment of this project will be the property of Save the Children.