Consultancy Services to Develop Sector Specific Skills Needs Assessment Report For Private Sector

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The Private Sector Federation - Rwanda (PSF) is a professional organization, dedicated to promote and represent the interests of the Rwandan business community. It is an umbrella organization that groups 9 professional chambers. It was established in December 1999, replacing the former Rwanda Chamber of Commerce and Industry.

Terms of Reference


Background and Context

The Private Sector Federation (PSF) is a professional organization, dedicated to promote and represent the interests of the Rwandan business community. Established in December 1999, to replace the former Rwanda Chamber of Commerce and Industry, it is an umbrella organization that is composed of ten professional chambers. PSF’s core mission is to represent and serve the interests of the entire private sector through advocacy, while at the same time providing timely and relevant business development services that lead to a sustainable private sector-led economic growth and development.

Rwanda’s private sector have been a cornerstone in transforming and contributing to the economic resilience and believed to lead to inclusive growth thus providing a broad employment base for the population and enhancing to the GDP’s growth. However, in spite of the informed national documents enshrining Rwanda’s private sector as a led-economy, reality shows us that the current private sector still needs appropriate advanced skills that would make them more competitive in the region and international markets.   

It is in this context, the PSF wants to develop a Sector Specific Skills needs assessment for Rwanda’s Private to be more competitive than it is today for the purpose of eradicating skills gaps and penetrating to both regional and international markets thus reducing our current trade deficit. This study which will support in a reconfiguration of PSF activities and programs and bridging a gap of skills due to the fact that they will be revealed through the study thus offering the required trainings and capacities to the needy. 


To critically assess the required skills to successfully deliver within the transformed business environment and compare this to the existing skillsets with the aim to target our regional competitive edge in such a way that our capacity building funds are best used and contribute to private sector’s growth. Additionally, the only way Rwanda’s Private sector to contribute to Rwanda’s economic transformation is by having the right skills that would enable them harness their competitiveness advantage to the international market.

Scope of Work

Through consultations with PSF Secretariat, Chambers, associations, sector ministries and among other stakeholders, the firm shall closely work with PSF team to develop conceptual frameworks, review relevant literature, assess required sector specific needed skills, review verdicts and findings and ultimately develop drafts, Powerpoint presentations and a final word document report for discussion with stakeholders complement with a well-designed printed hard copy. In particular, the Sector-Specific needs assessment report for Private Sector shall but not limited to:

  1. Develop a profile of ten sectors namely; Agriculture (Agro-processing), Manufacturing, ICT, Tourism and Hospitality, Real estate and Construction, financial services, Mining, Health Services, Education, Energy, and infrastructure;
  2. Develop and analyze the structural features of the above-mentioned sectors;
  3. Develop and analyze Employment and Labour market features and trends;
  4. Provide an overview of business and skills Demand Trends in the above mentioned ten sectors;
  5. Identify and provide evidence from stakeholders engagement such as but not limited to:
  • Current skills gaps.
  • Reasons stated for skills gaps.
  • Anticipated Demand and skills gaps by 2030.
  • Appropriate responses to Anticipated Skills shortages.
  • Summary of key findings.
  1. Current Skills and Education provision-Supply Analysis
  • Education in the above-mentioned sectors.
  • Higher education Provision.
  • Future plans and Developments of Education Provision.
  • Summary of Key Findings.
  1. Identify scenarios of specific skills demand and assess potential sources to address skills demand;
  2. Review and analyze government structures, policies, strategies, and programs.
  3. Review and Propose best practices and international approaches that can be a response to findings;
  4. Conclusions and recommendations;
  5. Develop annexes but not limited to;
  • Supply of the needed specific skills and training provision;
  • Scenarios of Projected Skills Demand 2020 – 2030
  • Characteristics of respondents to Sector Business Investment Climate Survey.
  • Recent references and publications by experts on Future Sector Specific Skills Needs.


The firm will develop a conceptual framework including a detailed methodology, research instruments, work plan and analytical plan. The incumbent firm will prepare and present draft reports and final reports expectedly to be discussed with PSF and other stakeholders. The specific deliverables include:

  1. Prepare and submit an inception report that details specific methodologies, work plan and data gathering instruments, subject to approval by PSF secretariat/ten working days after the contract is signed.
  2. Draft reports and power point presentations subject to approval by PSF secretariat.
  • Revised reports highlighting the results and recommendations and incorporating earlier comments of stakeholders for further discussion;
  1. Final report without any typo- error and twenty copies of booklets of a well-designed printed version.

Duration, Administration and Reporting

The assignment will be for 55 working days with effect from the time of signing the contract and the firm will directly be reporting to the Head of Research and Development. The firm will be responsible for setting up meetings with the appropriate government counterparts, districts and community Business leaders, industries, TVETs, HLI’s and stakeholders working in areas of the above-specified sectors.   

The drafts and a final report will be shared to and validated by PSF (Chambers & Associations) and other key stakeholders including development Partners.

The contract will be signed between the firm and PSF. The firm shall be governed by PSF procurement rules and regulations.

 Payment arrangements

The firm will be paid in three installments as follows:

  1. 20% of the contract amount after signing contract and delivery of an acceptable inception report reflecting the consultant’s interpretation of the ToR, detailed methodology and work plan;
  2. 30% upon delivery of an acceptable draft report after the validation meeting;
  • 50% upon delivery of an acceptable final report with the expected quality. A complement to a well-designed printed version report, twenty booklet-copies, and reference materials.
  1. Note that every payment shall be processed after the verification and approval of each completed assignment by the Head of Research & Development to check if its commendable payments.


  • A Lead Consultant and his team must possess an advanced degree in Statistics, Economics, Project Management, Business Administration, Entrepreneurship, Strategic Planning and Industrial Planning. A Ph.D. qualification from a recognized University in above-mentioned fields is a must for a Lead consultant;
  • A minimum of 10 years demonstrable experience is preferably needed;
  • A composition of three personnel in the team with the identification of each role;
  • Prior research experience in EAC is highly desirable; experience of working in Rwanda in this field would be an added advantage;
  • Demonstrable experience in using Statistical Software SPSS and STATA and able to tap information from various sources;
  • Excellent communication skills with the ability to explain complex concepts in a simple manner;
  • Excellent command of English, both spoken and written. Knowledge of Kinyarwanda is a must;
  • Demonstrate strong quantitative and qualitative research skills and a proven ability to write high-quality documents.

Application Specification

A firm interested in the consultancy will be expected to provide the following documentation:

  • A detailed response to the ToR, with a specific focus on addressing the scope of work, timeline, and methodology to be used;
  • Company profile, CV’s of the Lead Consultant and the team including a minimum of three professional references each;
  • Certificates of completion, with contact information, from clients for whom the Company/Consultant has performed similar research studies in the past;
  • Two writing samples produced by the Lead Consultant proposed for this study, demonstrating evidence of qualitative analytical skills and strong ability to communicate in English;
  • Detailed budget breakdown based on expected daily rates and initial work plan.

Commencement Date

The firm must be prepared to commence the assignment immediately after the contract signature.

Submission of Bid documents

The interested firm should submit separate and well-sealed envelopes for technical and financial Proposals each, both contained in one outer envelope. Expressions of interest shall reach PSF Head Office not later than 31st May 2019 at 11:00 a.m. The public Opening is at 11:30 am at Private Sector Federation, Head Office, P.O Box 319, Tel: +(+250783476515), Kigali-Rwanda.