Consultant to Conduct Baseline Survey for Child Nutrition Improvement Project through Nutrition Sensitive Agriculture – Phase 2 (KOICA II)

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Baseline Terms of Reference 

Rwanda Child Nutrition Improvement Project through Nutrition Sensitive Agriculture-Phase 2

Project Number: R 210389


World Vision Rwanda

Table of Contents

Table of Contents. 2

Acknowledgements. 2

Affirmation. 4

Glossary. 5

Introduction. 6

1. Baseline Summary. 8

2. Description of Project. 10

3. Baseline Survey Type. 11

4. Baseline Purpose and Objectives. 11

5. Baseline objectives: 12

6.  Baseline Survey design and methodology. 12

7. Baseline Survey Sampling. 14

7.1 Sampling for quantitative survey. 14

7.2 Data collection tools & techniques. 16

8. Management and analysis of baseline data. 17

8.1. Data entry and analysis for quantitative data. 17

8.2 Data analysis for qualitative data. 17

9. Ethical considerations. 18

10. Reporting. 18

11. Limitations. 19

12.  Authority and Responsibility. 19

12.1 Team Members and Roles. 19

12.2 Partners. 21

12.3 The consultant. 22

12.4 Team Advisors. 22

13. Baseline Duration and Reporting. 23

14. Profile of the consultant. 24

15. Product. 25

16. Documents. 25

17. Lessons Learned. 25

18. To Apply. 26





World Vision is looking for National consultants to conduct Baseline Survey for Child Nutrition Improvement project through Nutrition sensitive Agriculture – Phase 2 (KOICA II).

World Vision invites qualified and eligible consultant firms specialized in that field to participate to the competition on open and equal conditions. Tender document/Request for proposals including TOR can be obtained at World Vision Rwanda reception located on the Plot N°1327 Kacyiru, KG 5 Ave in Kigali from 2nd August, 2018, upon presentation of a prepaid bank slip of a non-refundable fee of Five thousand Rwandan Francs (5,000Rwf) deposited to the account Nº00010-0014424-01-92 labeled "WORLD VISIONINTERNATIONAL" opened in "I&M Bank".

The title of the tender is:

Conducting Baseline Survey for Child Nutrition Improvement project through Nutrition sensitive Agriculture – Phase 2 (KOICA II) 

Well written proposals in English, properly bound and separate (technical proposals in one envelope and financial proposals in another envelope), presented each proposal in two copies (Original and copy) must reach, in sealed envelopes at World Vision office located on the Plot N°1327 Kacyiru, KG 5 Ave in Kigali   Tel.: 0788308931 at the latest by 22nd August 2018 at 10:00 am local time. Late proposals will be rejected and bidders should sign in the tender register at the main gate.

The opening of the proposal will take place in a public session on 22nd August 2018 at 10:30 am prompt local time at World Vision office Boardroom.

Done at Kigali, on 31st July 2018

Sean Kerrigan

National Director

“World Vision Rwanda reserves the right to accept or reject any Bid and is not bound to give reasons for its decision”.


We would like to acknowledge the support and cooperation of the WV staff, partners and communities for their valuable inputs in producing this baseline Terms of Reference document for the Rwanda Child Nutrition Improvement Project through Nutrition Sensitive Agriculture-Phase 2.


Except as acknowledged by the references in this paper to other publications, the baseline Terms of Reference described herein consists of our own work, undertaken to secure funding, implement the activities, describe and advance learning, as part of the requirements of World Vision’s Design, Monitoring and Evaluation Learning System.

Primary quantitative and qualitative data collected throughout baseline process remain the property of the communities and families described in this document. Information and data must be used only with their consent.

July, 2018



Community Health Workers


Community Based Organisation


Design Monitoring and Evaluation


Focus Group Discussion


Faith based organisations


Information Communication Technology


Organisation Capacity Assessment


Program Design Document


Probability Proportional to Size


Simple Random Sampling


Terms Of Reference


World Vision


Middle Up Arm Circumferences


Positive Deviance Hearth


Ministry of Health


Pregnant and lactating women


Rwanda Demographic and Health Survey




World Vision Korea


World Vision Rwanda


Korea International Cooperation Agency


National Office


Rwanda Child Nutrition Improvement through Nutrition Sensitive Agriculture -Phase 2 named “KOICA II” is among World Vision Projects operating under Tunga Cluster in Western Region. It is located in Gihango and Mushubati Administrative Sectors of Rutsiro District, Western Province of Rwanda. The project was designed to contribute to the elimination of chronic malnutrition among children 6 to 59 months of age.  

The Purpose/Outcome of this project has two folds; 1) Improved nutrition and health behaviors of PLWs, caregivers and children 6 to 59 months of age and 2) Improved food and nutrition security at HHs level through sustainable agriculture. To achieve these purposes, the KOICA II will conduct activities related to below intermediate outcomes:

1.1 Increased nutrition and health knowledge and healthy behaviors of PLWs and caregivers through community-based nutrition interventions (PD/Hearth)

1.2 Improved awareness of PLWs, caregivers, and government officials on the nutrition and health through Advocacy activities

1.3 Improved access to nutrition and health service

2.1 Increased food production and capacity building at HHs

2.2 Improved dietary diversity at HHs with children 6 to 59 months of age and PLWs.

Rwanda Child Nutrition Improvement Project through Nutrition Sensitive Agriculture-Phase 2 has two years and seven months of its implementation from June 2018. The management of the project need to measure baseline for indicators selected during the project design.

The baseline has been planned to be conducted through external consultancy with close participation of project staff and project partners including community members.

The baseline is expected to be community-based and participatory, encompassing various outcomes in nutrition, health and agriculture area related to project purposes. Inputs from World Vision staff and project partners will be considered from the beginning during the development of ToR up to the dissemination of baseline findings. The baseline findings will also base-touch on existing secondary data sources to triangulate primary data.

Baseline evidences of the Rwanda Child Nutrition Improvement Project through Nutrition Sensitive Agriculture will inform the implementation and the sustainability of project interventions.

This Baseline Survey will be conducted to identify the benchmarks on which the project interventions will be focusing to contribute to the reduction of chronic undernutrition as well as other issues related to undernutrition. This Baseline Survey intends to measure nutritional status among children 6 to 59 month of age in Gihango and Mushubati Sectors; the utilization of nutritious foods, health-seeking behaviors by PLWs and caregivers, and food security at the household level through sustainable livelihoods.

This Baseline Survey will be jointly planned and managed with local partners and community members. A preliminary scoping meeting will be held with partners to agree on the scope of baseline. Both parties will discuss the expectations and approaches to be used which satisfies all.

The baseline intends mainly to assess the startup status of the project via the selected indicators related the project goal through asking the questions which can show the current situation in nutrition and livelihood fields and how to improve them. After reflecting on this, the project together with community will be able to make better decisions on how the project will be implemented to improve the community.

The baseline needs also to ascertain the levels of the project interventions sustainability. Thus, this baseline will focus on measuring indicators towards the project outcomes and help the project management to learn about how to sustain the project interventions.

The findings from baseline will inform the strengths and gaps which are in nutrition and livelihood domains.

Rwanda Child Nutrition Improvement Project through Nutrition Sensitive Agriculture-Phase 2 will use a mixed method for data collection. Quantitative data will be collected from household survey using cluster sampling 30x20. Qualitative data will be collected by Focus Group Discussion (FGD) and Key Informants Interview (KII). Qualitative data will be triangulated with quantitative findings to make sense of some discrepancies or unusual or unexpected findings.

1. Baseline Summary

Project Name

Rwanda Child Nutrition Improvement Project through Nutrition Sensitive Agriculture-Phase 2

Project Number

R 210389

Project location

Gihango: 7 cells/communities in Gihango (Congo Nil, Bugina, Ruhingo, Teba, Mataba, Shyembe, and Murambi)

Mushubati: 5 Cells/Communities in Mushubati (Cyarusera, Sure, Gitwa, Mageragere, Bumba)

Baseline purpose

  • To assess the undernutrition status (stunting, wasting, and underweight) among children 6 - 59 months of age
  • To assess the infant and young child feeding practices (breastfeeding, minimum dietary diversity, minimum meal frequency, etc.) among children under children 6 - 24 months of age
  • To examine health seeking behaviors (hand washing practices, health center utilization, etc.) of mothers with children 6 - 59 months of age
  • To assess the antennal care practices during pregnancy (TT injection, Iron Folate tablets, extra meals taken, Antenatal checks, place of delivery, food received disaggregated by gender, who distributed food) among pregnant and lactating women (defined as women breastfeeding an infant under 6 months of age)

Sampling unit

  • Household survey: Household in Ubudehe category 1 and 2 with children 6 to 59 months of age or pregnant and lactating women
  • FGDs: At least 6 focus groups will be conducted in two sectors including two groups of lactating mothers, two groups of pregnant women and two groups of fathers with children 6 to 59 months of age.
  • Key Informant Interviews: Local leaders, Health facilities workers, Health centers staff, CHWs, church leaders, farmers in agriculture cooperatives.

Data collection methods and tools

Both quantitative and qualitative methods will be used to collect data for Baseline Survey. Structured questionnaire of caregiver survey will be used to collect quantitative data related to health and nutrition indicators. Anthropometric measurement tools like height boards, weight balance scales guides, MUAC tapes will be used. FGD and interviews for qualitative data will be designed based on main baseline research, themes, objective and questions. The appropriate guides for interviews and FGD will be elaborated.

Sampling method

The questionnaire survey will be conducted for 550 children and 445 pregnant and lactating women in Gihango and Mushubati sectors. They will be randomly selected from various cells (villages) in Gihango and Mushubati sectors.  These household must have children 6 to 59 months of age or pregnant and lactating women.

A two-stage cluster sampling. First sampling will be for 30 clusters or villages and the second sampling will be for households with children 6 to 59 months of age. 6 FGDs of 10-12 members each for each of the two Sectors - Gihango and Mushubati - will be conducted for qualitative data.

Anthropometry indicators will be captured using questionnaires administered to children 6 to 59 months of age and PLWs found under Ubudehe category 1 & 2 validated by community members and village leaders. Targets by each target group will be determined from the list of Ubudehe category 1 and 2. An external consultant will be hired through procurement process. The enumerators who will be used for this survey must be trained on data collection around performance indicators with direct supervision of consultant. World Vision DME Staff and or project team can attend to ensure the quality of the training. All pregnant and lactating women will be surveyed in the project area.

Sample size

550 children (18-19 HHs in each 30 villages sampled) 6 to 59 months of age and all pregnant women and lactating women in the selected villages (expected to be 445) will be targeted for household questionnaire. There will be conducted also 6 FGDs in both mentioned sectors. 20 key informants through interviews will be targeted also. These key informants are Community Health Workers in charge of nutrition, at Kibingo, Mushubati and Congo Nil health centres, church leaders, community based organizations representatives such as farmer cooperatives and head of health and agriculture departments at District level.


Household survey and FGDs will be targeting only families with children 6 to 59 months of age, pregnant and lactating women found in Ubudehe category 1&2.  

It will be the responsibility of project coordinator to collect the lists of Ubudehe 1&2 and to share to consultant for selection of household.

Inception Report

7th September 2018

Data collection, Analysis and reporting (Draft report)

10th – 24th September 2018

End of project Baseline report

5th October 2018

2. Description of Project

Rwanda Child Nutrition Improvement Project through Nutrition Sensitive Agriculture is a two-year and seven months project funded by KOICA and co-funded by World Vision Korea. The main objective for the project is to contribute to improvement in nutrition/health status of children especially in the vulnerable families, and of pregnant and lactating women (defined as women breastfeeding an infant under 6 months of age), of women of reproductive age 15-49, and men as partners in Mushubati and Gihango sectors in Rutsiro District.

The interventions related to behaviors change communication to improve nutrition skills and practices through 1000 days campaign and maternal, infant, and young child nutrition approach is to all community members with emphasize on the target group of the project. This is implemented through different community mobilization channel including spot radio.

For rehabilitation of acute malnutrition, the project is using Positive Deviance Hearth (PD/H) approach to rehabilitate malnutrition children. With this approach, the project treats malnutrition and prevents it at the same time because it has a part of nutrition education during PD/H session.

This project is contributing to World Vision Rwanda perspective to create lasting change in the lives of children, families and communities living in poverty and inspired by its Christian Values.

In the same regard, it has planned to construct two Village Child Nutrition Centers (VCNC) in two last Fiscal Year (2019 and 2020) to increase nutrition services demand and accessibility.

3. Baseline Survey Type

This is project start up survey that is designed to support the project to identify the facts that will help to measure the project impact in two communities, Gihango and Mushubati in 2020 by when the project will conduct the end of project evaluation that will compare the baseline results with those ones in end evaluation.

However, this design does not account for influence or external factors and also progress in changing trend during the evaluation period.

The baseline findings will be used also for planning purpose not only for World Vision but also by other different partners or District.

4. Baseline Purpose and Objectives

The purpose of this baseline study is to provide project management team with an information base against which to monitor and assess implementation progress and effectiveness during implementation and after the activity is completed.

This Baseline Survey is important because it is a starting point for which results will serve for   benchmark for all project performance indicators. It will allow the project management to make decision, and to adjust plan and implementation for achieving the project goal.

Its results will show some aspects on which the project needs more focus than other while others may only need to be given little focus. Either it can recommend putting more efforts on improving access to nutrition prevention strategies like doing media campaigns and community mobilization than direct support to the vulnerable families or both. Note: the tools used during this Baseline Survey will be used even for end evaluation. This is important for ensuring that management compares “apples to apples”.

5. Baseline objectives:

The goal of this Baseline Survey is to obtain better understanding of nutrition and economic situation of the project target groups and to collect the baseline data for each of the two outcomes, which will provide the basis for progress monitoring. There are also the specific objectives of the survey which are:

A.    To develop the tools based on indicators for the Baseline Survey, fully reflecting the nutrition and economic status and conditions in project target groups.
B.    To develop complete survey methodologies including field-tested questionnaires for the defined indicators
C.    To collect data for the defined indicators under project goal and outcomes.
D.    To perform an in-depth analysis of data to set the baseline under each outcome and output indicators
E.    To organize a validation workshop
F.    To draw specific actionable and practical recommendations children good nutrition and health

6.   Baseline Survey design and methodology

The survey is designed to cover two project outcomes. Under each outcome, a list of data to be collected was developed with clear indication of data sources and data collection methodologies based on the data list, a questionnaire for household survey and checklists for each group in key informant interview and group discussion will be developed. The checklists indicate the data to be collected or issued to be discussed as well as Baseline Survey design and Methodologies, an leading questions (key questions to be asked) including list of secondary data to be collected. To gather information and data for two outcomes, different data collection methods will be used including;

A.    Community consultation through group discussion and household interview
B.    Household survey using questionnaire
C.    Key informant interview using checklists
D.    Collection of secondary data

This Baseline Survey will apply methodologies including group discussion, structured interview, and semi-structured interview and desk review. It will also combine qualitative and quantitative approaches as follows:

Quantitative data will provide information that will be show where the project startup to be able to evaluate the impact that the project brought at the end of its implementation. Household/caregiver survey questionnaire will be used to collect the information at household (HH) level as per sampling structure.

The type of data to be collected as follow:

For children 6 to 59 months of age, universally available questionnaire will be used.

1.    Demographic information of household members (age, sex, education)
2.    Anthropometry for children (weight, height, MUAC)
3.    Infant and young child feeding practices (using WHO infant and young child feeding [IYCF] questionnaire)
4.    Morbidity
5.    Household food security (using Household Food Insecurity Access Scale [HFIAS] ) & coping strategy
6.    Socio-economic status (household asset, monthly income, income sources, agriculture income)
7.    Agriculture practices (types and number of livestock, types and amount of agriculture product)
8.    Access and utilization of health, agriculture, and nutrition services including antennal and postnatal care
9.    Women’s minimum dietary diversity (using FAO measurement tool)

For pregnant and lactating women (defined as women breastfeeding an infant under 6 months of age), universally available questionnaire will be used

1.    Demographic information of household members (age, sex, education)
2.    Women’s minimum dietary diversity (using FAO measurement tool)
3.    Morbidity
4.    Household food security (using Household Food Insecurity Access Scale [HFIAS] ) & coping strategy
5.    Socio-economic status (household asset, monthly income, income sources, agriculture income)
6.    Agriculture practices (types and number of livestock, types and amount of agriculture product)
7.    Access and utilization of health, agriculture, and nutrition services including antennal and postnatal care

Sample selection: A validated household lists of Ubudehe category 1&2 will be collected from sectors by the project staff. They have the compiled lists of each village and among them the HH in mentioned categories which have children 6 to 59 months of age and/or pregnant/lactating women for survey..

Qualitative data will offer information that supports the project team to understand the root causes, beliefs and practices that challenge or enable children and family status. It will also help to get an image of people’s perceptions of WV, its partners and the success or otherwise of an intervention. The topic of qualitative assessment will include perceptions, facilitators and barriers to access, participation, and uptake of the existing child and maternal nutrition Program.

The baseline will be conducted by qualified consultant who has advanced degree with experience at least three years in research field. He or she will be required to use also qualified staff at least people whom have degree in various fields.

7. Baseline Survey Sampling
7.1 Sampling for quantitative survey

The survey will be conducted in Rutsiro District that is one of the seven Districts making up the Western Province. And seventh in the country among the districts with high malnutrition rate of 45.8% according RDHS 2014-2015. It is located to 150 km from Kigali. It is in high relief areas with density of 280/km2 (730/sq. mi). The population of children 6 to 59 months of age represents 15% of the population. 310,000 babies are under one year old, representing 3% of the population. Reproductive-aged women accounts for 25.2% of the population. According to RDHS2014-2015, ~7% will be the pregnant women out of reproductive aged women.

Two sectors Gihango and Mushubati are specific area of survey where stunting rate is 47% according to Rutsiro Health and Nutrition project final evaluation.


Number of Sectors

Number of Cells

Number of Villages





Out of 13 sectors in Rutsiro, two sectors will be targeted for this project. The population number of children under five and litigating women in Gihango and Mushubati and among Ubudebe 1 & 2 are as follows.

Name of Sector


(Umwezi AP)


(Ubumwe AP)


Total Population




Total 6 – 59 months of age




Total Pregnant and Lactating Women




Ubudehe 1 (Population)




Ubudehe 2 (Population)




Population total in Ubudehe 1+ Ubudehe 2




Total 6 – 59 months of age (estimated)




Total Pregnant and Lactating Women (estimated)




A two stage cluster sampling involving two steps will be applied. The first step will involve the selection of villages (clusters) considered as primary units. Out of 71 villages in the project area, 30 villages will be randomly selected based on proportional to population size (PPS).The second step will be to select randomly 18 or 19 households with children 6 to 59 months of age within the selected clusters. The households will be selected from the Ubudehe wealth ranking list of category 1 & 2. The sample 30 clusters multiply by 18 or 19 households culminated to a sample size of 550 households for caregiver survey for children 6 to 59 months of age. Given the population proportion of pregnant and lactating women in the district (3.7%), all pregnant and lactating women in the selected 30 clusters should be surveyed to meet the required sample size (n=445).

Sampling for Anthropometric measurements

Subject sampling will be divided into children 6 to 59 months of age (n=550) and all pregnant and lactating women in the area, separately, to have enough sample sizes for a point estimation of main outcomes at the survey.

  • Children 6 to 59 months of age

The sample size for anthropometric measurement will be determined using the Open Epi( or ENA SMART. Therefore, The project expects 548 as sample size for anthropometric measurement with 1.5 design effect, 95% confidence level and 16.5% being the current % of children 6 to 59 months of age in Rwanda, and 5% non-response rate. To get roughly 550 children 6 to 59 months of age, 18 or 19 children per villages will be randomly selected in the selected 30 villages.

  • Pregnant and Lactating Women

A total of 1,059 pregnant and lactating women is estimated to live in the project sectors. The project expects 445 as sample size for anthropometric measurement with 1.5 design effect, 95% confidence level, 3.7% being the current % of pregnant and lactating women, and 5% non-response rate. To get 445 pregnant and lactating women in the selected 30 villages, 15 pregnant and lactating women should be randomly selected per village. Given the total of 1,059 number of pregnant and lactating women in 71 villages, we expect 14.9 pregnant and lactating women to be found. Thus, there would be no room for randomization. All pregnant and lactating women will be surveyed in the selected 30 villages

7.2 Data collection tools & techniques

7.2.1 Household survey

World Vision’s caregiver questionnaire will be adapted and administered at household level. However, questionnaires which are not included in the WV caregiver’s survey should refer to other universally available surveys. Before the actual data collection, data collection tools will be pre-tested in villages which are not part of the sampling frame and the feedback from the field will support to adjust the data collection tools. 12 pairs of enumerators will collect quantitative data using pre-tested questionnaire from household to household for purpose of collecting anthropometric measures using height boards, weighing scales , and Mid-Upper Arm Circumference (MUAC) will be used.

7.2.2 Focus Group Discussion

FGD is one of the qualitative data collection tool to be used in this baseline. The tool will focus on qualitative information. It will be conducted to mothers or father with children 6 to 59 months of age and to pregnant and/or lactating mothers.

These groups will be selected from each 4 sites within 2 mentioned sectors. All efforts will be given to select most suitable, impartial and knowledgeable members of both gender of each community covering the full target area for the FGD. Each FGD will have around 10-12 participants. Two FGD - one by sector - targeting only fathers with children 6 to 59 months of age are planned.

7.2.3. Key informant interviews

Key local leaders and other project partners such as FBOs and CBOs will be interviewed on project performance and the project achievements. The interview guide will be developed to provide qualitative data. The interview will be individual, and the information provided will also be confidential. The people to be interviewed are in charge of social affairs in each administrative sector, in charge of nutrition and in charge of CHWs at health center and key District staff who worked closely with the project will be interviewed.

7.2.4. Documentary review

Baseline team will conduct a documentary review on existing sources specifically project proposal, end evaluation report of phase 1 of the project. The team will also collect data from other documents from WVR/Tunga Cluster, at Sectors and District level for some indicators that require secondary data. Latest government reports, UN reports will be considered to enrich the project performance.

8. Management and analysis of baseline data
8.1. Data entry and analysis for quantitative data

A household questionnaire will be administrated to caregiver’s respondents to collect quantitative data while FGD and Interview guide will be developed and used respectively for key different groups and key informants considered knowledgeable with project activities scope implementation.

The consultant is expected to use digital data collection tools such as tablets and smart phones to save time for data entry and quality of data since the questionnaire will be programmed and automatic quality check and controls pattern set to prevent data entry errors. 

The data should be entered to appropriate statistical analysis software (SPSS or STATA) and should be shared with project team. The data analysis shall be also conducted using appropriate statistical analysis software (SPSS or STATA) and ENA for nutrition status indexes. Findings will be presented in a form of table and graphs in a way that findings are easily understood with the audience. Descriptive, univariate association, correlation shall be conducted to show different factors associated or influencing project outcomes.

8.2 Data analysis for qualitative data

By the end of Baseline Survey, the consultant will conduct quantitative data analysis by each indicator. The indicators with unclear findings, scored low, etc. and that need more clarification are the ones to be listed for qualitative survey. Qualitative data collection enumerators will be recruited by a consultant. 3-4 enumerators (two note takers, 1 facilitator, and an observer) are expected to administer a focus group. Observer could probably be a World Vision Project or Program Staff. With his/her team of facilitators, observers, and note takers will sit together, develop themes, code themes, and write-up transcripts, and summarize the data from field.

Qualitative data analysis, data collected from FGD and Key Informants Interview will be analyzed with a team of people hired by consultant and thereafter raw data and baseline report will be handed to the project management team.

Content analysis will be the main technique for qualitative data analysis. Content analysis consists of looking for themes that emerge from data such as interview or focus group responses, and organize responses according to the themes. Data will be reported into quotes, statements, and paragraph under each output.

9. Ethical considerations

The Baseline Survey will take into consideration Ethical Principles for World Vision Evaluation and Research. The baseline has been designed to address the following ethical principles: respect for persons, beneficence and justice. Efforts are made to protect individual autonomy, minimize harm and maximize benefits and equitably distribute risks and benefits by using procedures that are consistent with sound research designs that take these issues into consideration.

  • Consent and confidentiality: Participants will be asked to provide consent after introduction and description of survey in question even before beginning to respond household questionnaire, to participate into FGD and being interviewed. They will choose the time and the place which is convenient to them. The baseline is not concerning children as it is defined in law “The Children's Charter has a clearer definition of the child as a person aged under 18 years old”.

Regarding confidentiality, subject confidentiality will be maintained throughout the baseline process by never using their actual names on the questionnaire. Everyone involved into this baseline will be briefed on research ethics basics and specifically child protection policy. Enumerators will sign the child protection policy before starting the interacting with community.

10. Reporting

The consultant will work together with project staffs in data collection at each step; factsheet, the draft report and then the final one before it is submitted for approval. The Rwanda Child Nutrition Improvement Project through Nutrition Sensitive Agriculture team will seek technical support from DM&E team at Tunga Cluster, at National office and . The final report will be shared with KOICA as Project funding source for review and comments. The necessary amendments will be made based on the comments from the KOICA.

11. Limitations

Rwanda Child Nutrition Improvement Project through Nutrition Sensitive Agriculture implementation will take long period, two year and seven months. There should be some changes and initiatives in terms of models and approaches at different phase of implementation, thus being difficult to discern the contribution of each model. The baseline will need to consider some of the changes that may occur during the implementation and that is not planned in the design process. On the other hand, the baseline uses a cross sectional design and does not allow assessing the impact but rather the contribution of World Vision in the wellbeing of children in partnership with government and others stakeholders.

12.  Authority and Responsibility
12.1 Team Members and Roles

This baseline needs to have a team and a leader, who will work together throughout the survey process. It will involve different members with different roles and levels of engagement. World Vision Staff, community, partners and consultant will be involved in this Baseline Survey.

Table: Teams Members roles and Responsibilities

Baseline Phase


Primary task


Project manager

  • Coordinate the development of terms of reference
  • and providing technical support
  • Approve the baseline report

Health and Nutrition Coordinator

  • Initiate the Baseline TOR
  • Share the Terms of Reference with project and DME team and partners
  • Ensuring rigor, data quality and minimum standards are followed
  • Planning for and ensuring effective participation of project beneficiaries
  • Acting as a point of contact for the entire process of Baseline Survey
  • Reviewing the terms of reference (ToR)
  • Developing a detailed baseline design based on the agreed purpose and scope
  • Developing the detailed budget, timeline and staffing plan, including supervision structure for data collection and analysis, with DME team
  • In collaboration with DME team, review of quantitative and qualitative tools
  • To ensure the quality of thetraining of enumerators which must be provided by consultant
  • Ensuring data can be used effectively and appropriately for different audiences
  • Coaching the baseline team

Data collection and analysis

Health and Nutrition Coordinator and project facilitator

  • Supervise the consultant on how data collection is being carried out on the field
  • Coordinate baseline logistics

Cluster DME

  • Ensure the quality of data is acceptable
  • Provide technical support on data analysis and interpretation of technical data

Project Manager

  • Provide all administrative support needed for thisexercise
  • Planning for and ensuring effective participation of children and communities throughout

Project staff, cluster sectors leaders and DME staff and community representatives

  • Provide input on what the findings mean to them
  • Propose additional recommendations

Reporting and

Follow up

Project & DME  Managers

  • Draft the report and circulate it for feedback
  • Incorporate feedback into the report

Project and cluster staff

  • Provide feedback on understandability of the report

Project partners

  • Provide feedback on how well their objectives have been met

12.2 Partners


Donor and WVK

They will be consulted to provide advice  and agree on development of ToR and through planning


WVR National Office staff

Key departments in the NO of the timeline, budget and support needed (Supply chain, Operations/Ministry Quality Director, plus Finance, People & Culture etc.)


Technical Program Managers

During the development of the tools, Technical Program Managers, sector leaders will be consulted to ensure better practice and avoid duplicating efforts


Tunga cluster  staff  and partners

Staff at cluster level  will be consulted to seek their input on the purpose and scope of the baseline, team composition and timeline etc.


WVK Project Nutrition Advisor

She will be consulted to put her input on the ToR, inception report, data collection, and questionnaires, and final report as a final reviewer. She is supervising and consulting the data collection with the hired external consultant in the field. 


Community members

Community members will be informed on purpose of Baseline and consulted on timeframe for data collection and feedback/validation


Local authorities

Local authorities will be informed of purpose and timeline of baseline. Local leaders will grant permission to conduct field work and avail  time for  consultation as appropriate

12.3 The consultant

During this exercise, the hired consultant is expected to meet the following deliverables

  • Developing the inception report detailing how the exercise will be carried out, as well as the timeline;
  • Developing and adapting quantitative and qualitative tools following the guidance from the DME and project team members;
  • Enumerators training , briefing all involved people in baseline and incur the cost including remuneration, facilitation, transportation and feeding;
  • Leading and managing data collection process with facilitation from project team;
  • Analyzing data and write the report and make it final following the inputs from DME and project team;
  • Submitting two copies of the hard copy report as well as the soft copy on the CD
  • Submitting raw data to World Vision;

12.4 Team Advisors

Rwanda Child Nutrition Improvement Project through Nutrition Sensitive Agriculture baseline has been planned to be conducted through external consultant with close participation of World Vision staffs. The baseline is expected to be community based and participatory of community and all partners will come together from baseline design up to the dissemination of baseline findings. The consultant will seek advice from different capacities. The following will provide orientation and support to the consultant.

  • The Ministry Quality Director
  • Operations Director
  • Representative of the Regional Office

13. Baseline Duration and Reporting

A total of 30 days will constitute the baseline period; an estimated Five days to prepare relevant tools and review documentation and to submit inception report, Eighteen days for data collection, compiling the information gathered, analyze, draft and complete the baseline report. The consultant will arrange for a feedback meeting to share a draft of the baseline report with the project staff.  Seven days for baseline final report will then be provided after including the comments. Probable date for the Baseline Survey to commence will be on 5th September 2018

Consultant Responsibilities:

  • Provide Inception report with a detailed plan for how the baseline will be carried out in a methodologically sound manner; that should be approved by WVR before the field work.
  • The consultant will conform to the suggested data collection methodology
  • Source, hire and pay enumerators immediately after the fieldwork.
  • The consultant will train enumerators
  • Arrange and fund all transportation to the project sites/ logistics, etc.
  • Work with project field staff to coordinate baseline schedule
  • Supervise enumerators during data collection in the field
  • Data verification during data collection
  • Data uploading, cleaning and analysis
  • Design questionnaires for data collection encompassing measurements for assessing all highlighted outcome indicators
  • Clean and organize primary data set to be handed over to WVR at the completion of the analysis
  • Final baseline Report outlining measurements for all outcomes and outputs
  • An end of consultancy presentation of all findings drafted at a level of understanding acceptable for a wide range of audiences

WV Responsibilities:

  • Elaborate baseline contract
  • Avail all relevant project documents to consultant
  • Arrange key informant interviews and focus-group discussions as per the baseline plan
  • Review all plans and tools before use
  • Review all reports and provide feedback
  • Liaise with local implementing partners on behalf of the consultant to plan data collection
  • Pay the consultant as per baseline contract

Proposal Contents:

Proposals from individual Consultants/firms should include the following information (at a minimum)

  • Proposed timeline (refer to proposed schedule above)
  • Proposed survey methodology and sampling frame logic, including types of data collection tools and data collection activities
  • Participants targeting approach & Data collection procedures;
  • Organization and composition of survey study team;
  • Data Management, analysis and reporting (Cleaning, analysis and reporting), Report Write-up and Dissemination plan
  • Proposed budget including all needed logistics
  • CVs of key consultants for this baseline
  • Experience and similar/relevant work completed

14. Profile of the consultant

Minimum qualifications and experience

The Consultant is expected to have the following minimum qualification and experience;

  • Advanced degree (Masters or PhD) in Public health, Epidemiology, Human nutrition General nursing , Medicine, Project management, Biostatistics, or any other relevant discipline.
  • At least 5 years of professional experience in Nutrition, Maternal and child health assessments (Baseline and evaluation)
  • Extensive experience in conducting assessments, with substantive experience in conducting project baselineand evaluation and lessons learnt documentation
  • Good knowledge of development contexts;
  • Strong organizational skills, with an ability to effectively manage multiple tasks simultaneously;
  • Ability to work both independently and as part of a diverse team;
  • Excellent communication skills, both written and oral, in English.
  • Excellent research skills both for qualitative and quantitative research purposes
  • Proven ability to write and present complex development related-issues for a non-technical audience.
  • Prior experience in conducting baseline or evaluations for projects/grants is mandatory.

15. Product

Ultimate result of services:

  1. Inception report with a detailed work plan for how the baseline will be carried out in a methodologically sound manner;
  2. Questionnaires used for data collection encompassing measurements for assessing all KOICA project outcomes and outputs indicators;
  3. Cleaned and organized primary data set to be handed over to WVR at the completion of the analysis;
  4. Final baseline report outlining measurements for all outcomes and outputs;
  5. An end of consultancy presentation of all findings drafted at a level of understanding acceptable for a wide range of audiences.

16. Documents

This baseline will consider a number of documents for review at different steps of baseline.

  1. Rwanda Child Nutrition Improvement Project through Nutrition Sensitive Agriculture project design document ( Proposal document )
  2. World Vision Rwanda National Strategy,
  3. National health strategy
  4. Rutsiro District Report
  5. Official government report and documents such as RDHS 2014-2015
  6. UN agency reports

17. Lessons Learned

The Baseline is a learning process that involves WV staff, partners, and government and community members. Along this journey from ToR development, the team that will conduct baseline will consult with partners and community to state what they (beneficiaries) know of project related to the project goal.

18. To Apply

Send  Technical  and  Financial  Offers  addressed  to  WVR/Supply Chain Department  and should be received no later than 22nd August 2018 at 10:00 am local time.

The Offer should contain: 

A letter of interest addressed to WVR/Supply Chain Department

The application  should  include:  ‘Expression  of  Interest  to  Conduct  Baseline  Survey’  in  the subject.

  •  Technical  offer  showing  the understanding and  interpretation  of  the  ToR  and  indicating  a  detailed  proposed methodology for the work demanded
  •  detailed  financial  offer  (expressed  in  Rwandan francs indicating  the  cost  required  for  the undertaking of the work required)
  • V of the consultant or consultancy firm personnel showing previous relevant experience