Consulting Firm/Consortium to enhance the Land Administration Information System and improve land related revenue collection in Rwanda

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Average: 3.2 (91 votes)

Expression of Interest:

Hiring a Consulting Firm/Consortium to enhance the Land Administration Information System and improve land related revenue collection in Rwanda

1. Background and Context

The Organisation for Economic Co-operation and Development (OECD) stressed that Land use affects individual and collective well-being and is a critical factor in meeting the overarching goals of environmental sustainability, economic growth, and social inclusion. Land use matters

Because people are attached to land. Whether or not cities and towns are considered attractive depends to a large degree on how land is used.

In short, many studies have confirmed that land is a scarce resource across the world and plays a meaningful role in uplifting the socio-economic conditions of the countries, therefore, any improvement on land administration information management system and its relationship to other aspects of life of the communities such as property taxation is very important. It is however noted that Rwanda is not excluded from the above-mentioned findings.

In order to respond to the land related issues, the Government of Rwanda adopted the National Land Policy. Its main objective was and is still to establish a land tenure system that guarantees tenure security for all Rwandans and give guidance to the necessary land reforms with a view of enhancing food security, tax generation, social equity and the prevention of land conflict. Though Land tenure regularization programme has facilitated in realizing the above main policy objective, revenue generation from land has remained a challenge given nature through which it is levied.

Based on the above policy, land-related legal frameworks such as Land Law N° 43/2013 of 16/06/2013 governing land in Rwanda, Ministerial Order N°002/2008 of 01/4/2008 determining modalities of land registration and Ministerial Order N° 001/2008 of 01/4/2008 determining the requirements and procedures for land lease have been put in place.

Moreover, Rwanda has conducted one of the most successful land tenure regularisation (LTR) project whereby 11.4 million parcels mapped and registered within five years and subsequently, Land Administration Information System (LAIS) has been developed and it is being currently managed by the Rwanda Land Management and Use Authority and integrated to different public and private institutions. However, post-implementation of LAIS has shown serious functional challenges whereby it has been realized that national land registry/ cadastre is not updated regularly based on land transactions such as change of ownership, size, as well as land use category.

Furthermore, Rwanda Land Management and Use Authority (RLMUA) as the unique land information provider needs to enhance LAIS in order to ensure accurate, complete and timely updated land transactions data to all users including Rwanda Revenue Authority (RRA) for property taxation purpose.

It is in this context that RLMUA in collaboration with GIZ would like to hire a consulting firm or a consortium that can support to enhance the land administration information system and increase land related revenue collection in Rwanda.

  1. Main objective of the Assignment

The objective of the assignment is to undertake a deep analysis of the existing LAIS and come up with a suitable solution that would allow land transactions data clean up and be able to link these data with Unique Parcel Identifier (UPI), individual national Identification number (NID) and Taxpayer Identification Number (TIN) whenever applicable.

3. Specific Objectives of the Assignment

The following are the specific objectives of the assignment:

  • To analyze the current underlying challenges and difficulties related to the existing Land Administration Information System (LAIS) and design new technical specifications to address them effectively.
  • To develop and test a prototype information system which updates the existing LAIS and extends it such that it can enable optimal collection from land-related revenues
  • To validate the prototype with a selected number of users in the City of Kigali and six secondary cities.
  1. Specific tasks to be considered
  • To assess the current land transaction data records and propose a way forward for improvement.
  • Propose a new approach and solution for land transaction data clean up
  • Explore the possibility to link land transaction data with the Unique Parcel Identifier(UPI), personal identification number and TIN.
  • Provide a Geodatabase of all taxable land.
  • Propose an improved method for systematically recording and sharing the transaction data on property sales containing the UPI, transaction dates, construction status (developed/undeveloped), and sales prices.
  1. Expected outputs/ Deliverables

The expected outputs of this assignment are:

  • Inception report,
  • Up to 4 consultation meetings with selected stakeholders are organized with more focus on land management located in the City of Kigali and six secondary cities,
  • A simplified and comprehensive power point presentation of the findings to share with all key stakeholders,
  • A final consultancy report including specific challenges and practical recommendations of the existing land administration information systems (LAIS)Technical specifications of required technical, user, organizational, financial requirements for a revised LAIS which can capture all land transactions data, including property sales prices,
  • Prototype of a revised LAIS and a design for the user (access) management for the Rwanda Revenue Authority (RRA) and other stakeholders involved in land sub-sector.
  1. Methodology

The exact methodology for the assignment will be the responsibility of the consulting firm/consortium and it is expected to be included in the inception report. However, a series of consultations and meetings, desk study and fields visits will be among the approaches to be considered in the methodology.

Therefore, apart from formal and informal interviews which might be also done, this assignment will be focusing on land management and use and its relationship with property taxation in Rwanda. In addition, the consulting firm shall review other relevant reports and documents which would be useful for this assignment and The firm is expected to work closely with the RLMUA IT team, RRA IT team as well as the One Stop Centre of the City of Kigali and all six secondary cities. Last but not least, a half-day workshop with all key stakeholders to discuss and interpret technical inputs provided will be organized.                             

  1. Duration of the assignment

The duration of the assignment will be for a maximum of three months from the date of signing the contract. For the International consulting firm/consortium, proposed consultants are anticipated to fly in and be based in Rwanda from time to time. Consortium between an international/regional consulting firm and a Rwandan consulting firm is allowed.

  1. Reporting arrangement

For this particular assignment, the consulting firm will report to the Director General of RLMUA who subsequently has the coordination of land management activities in Rwanda. However, the assignment will be managed and supervised by the Director of MIS&IT support Unit in RLMUA to ensure effective delivery and coordination.

  1. Required Qualifications and Experiences

The successful consulting firm/consortium must have extensive knowledge and experience in assessing and designing land related management (and or administration) system especially in developing countries and shall have:

A.    Team leader

  • Should be an international consultant with Master’s Degree or Ph.D. in land administration and management; Public administration; economics; Geography; Urban and/or Land Use planning, Geodetic Engineering, or other related fields with a strong focus on Land Use Planning or management.
  • Should have a very strong expertise in Land administration and management system
  • Should have a sound background and sufficient experience (actively participated in a similar assignment in different African Countries preferably in Eastern Africa Community (EAC).
  • At least 10 years working experience in the field of land management, environmental engineering, and land use planning
  • Should be well organized, capable of dealing with people at all different levels,
  • Proven skills in the application of GIS for land planning purposes would be an added advantage

B.    Other two required Experts
B.1. First Expert 

 

  • Should be an international or regional or national consultant with Master’s Degree or Ph.D. in land administration and management; Public administration; economics; environment management; Land Use planning; public policy and Geo-Information and Earth Observation with specialization in Land Administration and Management
  • Tracking professional records in Project management and Evaluation,
  • At least 5 years working experience in the field of land administration and management
  • Proven experience of having worked on similar assignment in Rwanda or another country with similar requirements,
  • Strong knowledge in ICT is an added asset
  • Excellent written and spoken communication skills in English

B.2. Second Expert

  • Should be an international or regional or national consultant with Master’s Degree or Ph.D. in computer sciences; computer programming; Computer Engineering, Information and Communication Technology, Electronics and Telecommunication Engineering or ICT related field
  • Tracking professional records in developing ICT systems in public and private institutions
  • At least 5 years working experience in the field of IT development and implementation of project related to technology
  • A 5-year experience of having worked on similar assignment in Rwanda or another country with similar requirements,
  • Strong knowledge of Software System Architect or Software System Analyst will be added advantage
  • Excellent written and spoken communication skills in English
  • Ability to document systems procedures and prepare required reports
  1. Application and selection process

  The interested consulting firm should submit their technical and financial offers in sealed and separated envelops  to the reception desk of the following address:

GIZ – Kigali Office

KN 41Ave, N° 17 – Kiyovu

B.P 59 Kigali – Rwanda

Documents to be submitted not later than 19th November 2018 at 4:00 PM Kigali time are:

  1. A technical offer briefly describing why the consulting firm/consortium is the most suitable for the assignment, the methodology, and tools to be used, summary of their understanding of the assignment as well as a detailed work-plan (3-6pages Max.). Annexes to the technical offer should comprise of (1) the Letter of Confirmation of Interest and Availability; (2) Updated and detailed CVs of team leader and other proposed two consultants highlighting relevant experiences, and (3) Valid company registration certificate.
  2. Financial Proposal that indicates the daily consultancy fees and other reimbursable costs, in a separate envelope. Financial proposal should be in Rwanda Francs.

Only submissions fulfilling administrative requirements (submitted in time, in due format, and including all specified documentation) will be assessed. Technical proposals will be evaluated based on the following:

  1. Qualifications of the consultants [ 15 i.e 5 points for each proposed consultant]
  2. Experience of the consulting firm/consortium in the field of land administration and management (30 points)
  3. Experience of the consultants in similar assignments [30 points]
  4. Methodology/approaches [15 points]
  5. Work-plan [10 points]

Only financial offers of consultants whose technical offers have 70% scores will be assessed. Financial offers will be assessed on the principle of Quality Cost-best selection. GIZ reserves the right to only consider offers within its consultancy rates and can negotiate with successful bidders in their order of rating.