(EoI)-Consultancy services for the training on Life skills, Employability skills, and Entrepreneurship know-how (GET SET FOR WORK) of TVET III Students

GIZ Rwanda
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Expression of Interest (EoI)

Consultancy services for the training on Life skills, Employability skills, and Entrepreneurship know-how (GET SET FOR WORK) of TVET III students

Contract identification number: 83400980

0. Introduction

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. GIZ has worked in Rwanda for over 30 years. The primary objectives between the Government of Rwanda and the Federal Republic of Germany are poverty reduction and promotion of sustainable development. To achieve these objectives, GIZ Rwanda is active in the sectors of Decentralization and Good Governance, Economic Development and Employment Promotion, Energy, and ICT (Information and Communications Technology).

Due to persistent political instability and numerous conflicts in Central Africa and the Great Lakes Region, Rwanda has, for decades, been a destination for refugees, especially from the Democratic Republic of the Congo and, since 2015, also from Burundi. While there has re-cently been a rise in voluntary repatriations among the Burundian refugees following the elec-tions in 2020, it is unlikely that all refugees, especially those of Congolese origin, will be able to return to their country of origin in the foreseeable future.

In order to address the protracted refugee situation, Rwanda’s Ministry for Disaster Manage-ment and Refugees (MIDIMAR), now known as Ministry in Charge of Emergency Manage-ment (MINEMA) and the United Nations High Commissioner for Refugees (UNHCR) produced a strategy for the economic inclusion of refugees in Rwanda in 2016, which was revised in 2021. It provides for transforming refugee camps into dynamic communities with economic and social activities that benefit both the refugees and the inhabitants of the surrounding areas, particularly by creating jobs. The ultimate aim of the joint strategy is to promote refugees’ and residents’ self-reliance and a graduation from aid dependency. Promoting economic inclusion requires investment and a range of services, including professional upgrading, support for business start-ups, entrepreneurial training and advisory services, promoting employability and income generating activities, as well support for the integration into the labour market. Currently these services are not, however, readily available. As a result, there is inadequate economic inclusion of refugees and inhabitants of selected neighbouring communities.

In order to contribute to the government’s strategy, the German Ministry for Economic Cooperation and Development (BMZ) commissioned a five-year project on “Economic Inclusion of Refugees and Host Communities in Rwanda“ (Special Initiative Refugee) in 2018, that is being implemented by the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) in Mugombwa, Kigeme, and Mahama refugee camps and the respective host districts. Since February 2021, the project is co-funded by the European Union (EU) and BMZ, in order to upscale activities to Gicumbi District and (former) Gihembe camp (Dukorane Umurava Project).

The project’s specific objective is to reduce the negative socio-economic impact of new and recurrent displacement situations. The target group are refugee and local youth (between 16 – 30 years old), as well as existing entrepreneurs in Gicumbi and Gihembe (now based in Mahama). It is envisaged that by the end of the project (May 2023):

  • 700 youth (of which 50% refugees, at least 40% women and 5% people with disabilities, single parents or unaccompanied minors) have found either employment or self-employment
  • 50 new businesses have been started up
  • 50 MSMEs have increased the number of jobs available to refugees and residents by 20%
  • 200 refugees are no longer dependent on material or financial support from UNHCR

The focus is on four fields of activity: (1) enhancing framework conditions at national and lo-cal level, (2) business start-ups and expansions especially in the refugee camps and the sur-rounding areas, (3) professional upgrading for young refugees and young men and women from the neighbouring communities, and (4) psychosocial support for the target groups. The field of Activity 2 is implemented in conjunction with GOPA Worldwide Consultants.

In order to prepare the future 600 TVET students in terms of adequate life skills, employment skills and entrepreneurship know-how that needs to be addressed under field of Activity 3, we are looking for up to two consultants to supervise the training on the so-called "GET SET FOR WORK" (GSFW) package, with sessions in Gicumbi district (for members of the host community) and in Mahama sector, Kirehe district (for students who have recently been relocated from Gihembe refugee camp).

1.Context

The Field of Activity 3 in the Dukorana Umurava Project: Technical and vocational training (TVET) (Output 3) is the starting point for creating self-employment and job opportunities for the youth from former Gihembe refugee camp (now based in Mahama) and the Gicumbi host community. The focus is on implementing professional upgrading measures in different trades, especially short-term measures lasting seven months. The measures will be designed to meet the standards of Rwanda TVET Board (RTB) and the National Examination and School Inspection Authority (NESA). The four-month trainings will be complemented by a three-month internship.

These TVET measures will be offered at the start of the Action in order to provide effective mentorship and coaching support towards different pathways for (self)employment. Graduates can choose to join in the formation of a savings and loan group to capacitate them to earn a living through self-employment following professional upgrading or to receive services offered in field of Activity 2 on entrepreneurship and business start-up. The remaining participants will be integrated into coaching and job placement measures run by public or private Employment Service Centres (ESCs) such as Musanze ESC.

The 7-month TVET training will run from February till August 2022 for 600 youth, 300 from Gicumbi District and 300 originating from Gihembe refugee camp now relocated to Mahama refugee camp in Kirehe District. The training package on life skills, employability, and entrepreneurship (GET SET FOR WORK, GSFW) will be offered to the trainees as an integrated part of their boarding at one of four TVET schools (ESSA, SICO, St Kizito, AMITH RWARRI).

2.Rationale/Objective

The project via GSFW training with its three training modules aims at increasing the self-esteem and personal skills of the future TVET III students in order to be integrated faster into the competitive labour market of Rwanda. The focus of the employment module is on finding a job in an existing enterprise, while the entrepreneurship module encourages the development of entrepreneurial skills to start your own business. As an introductory module, the students will be trained in life skills that will help them to perform better on their Graduation path to employment and self-employment.

GSFW also lays the foundation for financial literacy as a precondition for students to start their own business after TVET.

In order to maximise the efficiency of the GSFW training, and to ensure full participation of trainees, the GSFW training package contain life skills, employability and entrepreneurship modules and will be integrated into the four-month TVET curriculum at one of the four TVET boarding schools

Approaches and methodology

  • Rollout of three GSFW modules will be done at the four TVET schools contracted by GIZ to host TVET short courses as per their trade end number of enrolled trainees
  • The three GSFW modules will be part of the revised training plans and chronograms
  • Each module will last for 2.5 days as per school daily timetable starting by the life skills module in the beginning of the training courses, followed by the Entrepreneurship and Employability modules at end of boarding time prior to IAP.
  • The number of the trainers to be allocated per each school will be determined after the placement of trainees in each TVET school as per trade and available slots.

In that context, the project seeks up to two (2) consultants to supervise the roll-out of GSFW training sessions for 600 eligible candidates who will enrol in probably 9 (nine) trades namely culinary art, plumbing, masonry, tailoring, electricity, hairdressing/beauty, motor vehicle mechanic, carpentry and welding. The exact composition of the TVET III courses and a preliminary allocation to one of the four foreseen TVET schools in Kigali, Rwamagana and Kayonza shall be known after a one-day professional orientation (PO) session exploring their economic and professional prospects as well as their preferred trade option.

3.Tasks to be performed by the contractor

The bidder is required to plan and facilitate the refresher training of recruited GSFW trainers and to supervise the delivery of the training at TVET school.

The training organization, i.e. invitation of GSFW trainers, informing of concerned authorities and TVET schools, and workshop facilities fall under the responsibility of the project. The project will appoint contact person(s) to cooperate with the consultant(s) on the adaptation of the modules, the recruitment of trainers, the facilitation of ToT, the facilitation of their supervisory role, the facilitation of the trainers (transport) and the reporting to be done by the consultants.

Work package 1:  Adaptation of the training package

Contracted service providers or consultants shall work closely with the project assigned person(s) and the TVET schools to adapt the training package of the three modules as per training days/hours.

Work package 2: Hiring trainers and facilitation of TOT

Contracted service providers or consultants shall recruit up to 24 qualified trainers and facilitate their 2 days refresher training to ensure common understanding of the project context, training package, timeline, approaches, and methodology to be used, and trainers workload and team composition.

Work package no 3: Supervision of GSFW training sessions

Contracted service providers or consultants shall ensure the implementation of GSFW lessons as per training plans and school chronograms, divided into the three modules:

1.1. Life skills module, consisting of the following topics:

  • Discover yourself
  • Cope with emotions and stress on individual and group level
  • Solve your problems
  • Make a decision
  • Deal with diversity (Accept diversity)
  • Manage change
  • Set goals

1.2. Employability skills module, consisting of the following topics:

  • Manage time
  • Build networks
  • Market yourself
  • Identify job opportunities
  • Negotiate effectively
  • Communicate effectively
  • Prepare interviews
  • Write work-related documents
  • Work in a team
  • Lead a team
  • Behave appropriately at the workplace

1.3. Entrepreneurship module, consisting of the following topics:

  • Assess your entrepreneurial abilities
  • Elaborate a business model
  • Market your product or service/customer care
  • Manage income, expenses and budgeting/ save for investment
  • Manage loans (borrowing and management)
  • Record keeping

The lessons will be selected from the existing modules of the GSFW Manuals (see attachment), available in English and Kinyarwanda.

Work package 4: Reporting

The following reports will be submitted by the contractor(s):

  • Road map (“inception report”) of max. 5 pages (details and timeline see below, Chapter 4).
  • Final report of max. 15 pages (details and timeline see below, Chapter 4).

4. Expected Deliverables

The following deliverables shall be delivered to the Client:

  1. Road map (“inception report”) of max. 5 pages for the implementation of the mission including a technical protocol with detailed methodologies and tools to be used. This report shall be approved by the nominated GIZ/GOPA expert(s) for this short-term mission.
  2. Elaborated training material and methodology for 2 days refresher training of maximum of 24 recruited trainers.
  3. Elaborated plan for GSFW training per TVET school, including schedule, assigned trainers, the methods to be used in order to supervise the trainers.
  4. Supervision of the GSFW training implementation in contracted TVET schools to
  5. Final report of max. 15 pages for approval by the project manager after one round of adjustment based on initial feedback from project team. Including photos of the exercises done by participants, based on the PRA method.

Certain milestones, as laid out in the table below, are to be achieved by certain dates during the contract term:

Milestone

Deadline

Inception report detailing work plan

Week 1 after contract signing

Adaptation of the GSFW training package

Right after the submission of the inception report

Implementation of the GSFW training sessions

 2 weeks after the 4 months TVET courses.

Final report production

Week 1 after GSFW last module delivery

Final report validation

Week 1 after feedback on report.

 

Estimated expert days (up to)

Up to two training supervision consultants

Up to 15 expert days per expert (1 day adaptation of the training package, 2 days refresher training, 7 days of training supervision, 2 days of training preparation, 3 days of reporting)

The selected Consulting Firm must carry out the project within five (5) months divided into working days per workload from the project start date.

It shall be the task of the consultant(s) to hire and to pay up to 24 GSFW trainers out of the pool that did GSFW training for TVET I (24 trainers for 600 trainees over a period of 15 days, with 25 participants per training class). The supervision of the trainers will be done jointly by the consultants and the designated project staff.

Period of assignment: From 01.02.2022 until 30.06.2022.

5.Concept

For the bid, the bidder is required to show how the objectives defined in Chapter 2 & 3 are to be achieved, if applicable under consideration of further specific method-related requirements (technical-methodological concept). In addition, the bidder must describe the management system for service provision. This should also include a contingency concept if the timeline of the development of the system changes due to the Coronavirus Pandemic.

6. Technical-methodological concept

The bidder is required to consider the tasks to be performed with reference to the objectives of the services put out to tender (see Chapter 3). Following this, the bidder presents and justifies the strategy with which it intends to provide the services for which it is responsible (see Chapter 4).

The bidder is required to present the actors relevant for the services for which it is responsible and describe the cooperation with them, i.e. field staff from GIZ and GOPA (TVET Expert).

The bidder is required to present and explain its approach to steering the measures with the project partners (briefing session to project staff).

The bidder is required to describe the key processes for the services for which it is responsible and create a schedule (project plan) that describes how the services according to Chapter 3&4 are to be provided. In particular, the bidder is required to describe the necessary work steps and, if applicable, take account of the milestones and contributions of other actors in accordance with Chapter 2 & 3.

7.Personnel concept

The bidder is required to provide personnel who are suited to filling the positions described, based on their CVs (see below), the range of tasks involved, and the required qualifications.

Training supervisors

Experience & Technical expertise

  • Proven experience in business promotion with more than 5 years of experience
  • Proven experience in developing and facilitating work readiness trainings such as GSFW or Be Your Own Boss (Akazi Kanoze Youth Employment Programme)
  • At least 2 years of experience in consulting in development cooperation
  • High advisory skills especially in multi-stakeholder environments
  • Excellent command of Kinyarwanda, English, and/or French

Prior work experience with refugees and/or with partners in rural settings will be an added advantage, as well as the integration of youth into the labour market.

Qualifications of the Consultant(s) 

  • A bachelor’s degree (minimum) in Education, social sciences, or a relevant other degree.

8. Submission of your EoI

EoI will be evaluated based on the following criteria:

  • Company or individual profile,
  • Relevant experience,
  • Company strategies to assure agility, flexibility and responsiveness,
  • Personnel and,
  • Financial offer.

The EoI should contain the following:

For Technical Proposal:

  • A Cover letter expressing interest in this assignment;
  • Technical Proposal with a brief description of why you would be considered as the most suitable for the assignment, relevant expertise, and a detailed clear methodology, on how will be your approach and complete the assignment.

The structure of the offer must correspond to the structure of the EoI. In particular, the detailed structure of the EoI. It should be formatted, font type ARIAL, fond size 11, and should be clearly formulated. The offer should be drawn up in English language.

  • The CV of the personnel proposed in accordance with the experts of the EoI, must clearly show the position and job of the proposed person held in the reference project and for how long. CVs shall not exceed 4 pages
  • References and recommendations of similar works executed in Rwanda or elsewhere outside of Rwanda.
  • Company registration certificate (RDB)
  • VAT registration certificate with RRA
  • Latest tax clearance certificate

For the Financial Proposal: 

The Financial Proposal indicates the all-inclusive total contract price, supported by a breakdown of all costs. The cost must be in RWF and VAT excluded.

Please submit electronically your EoI (technical & Financial offer) in 2 separated PDF files to this email: RW_Quotation@giz.de until latest Wednesday 26th January 2022  

 Please you must write in your email subject this sentence:

EOI number 83400980 - submission of technical& financial offer,

without this sentence, your offer may not be considered

 

Hard copies are not allowed this time

GIZ reserves all rights

9.List of abbreviations

10.abbreviations

AVB : General Terms and Conditions of Contract (AVB) for supplying services and work 2021

BMZ : German Federal Ministry for Economic Cooperation and Development

ECOREF: Economic Inclusion of Refugees and Members of the Host Communities

ESC: Employment Service Center

EU: European Union

GSLA: Group Savings and Loan Associations

GSFW :Get Set For Work

MIDIMAR : Ministry for Disaster Management and Refugees

MINEMA: Ministry in Charge of Emergency Management

MSME : Micro-, Small and Medium Enterprises

NESA : National Examination and School Inspection Authority

GIZ :Deutsche Gesellschaft für Internationale Zusammenarbeit 

PO: Professional Orientation

RDB: Rwanda Development Board

RTB :Rwanda TVET Board

TVET : Technical and Vocational Education and Training

UNHCR:United Nations High Commissioner for Refugees

Annex1: TVET SCHOOL LOCATION

S/N

NAMES OF THE SCHOOL

SHOOL LOCATION

1

AMIZERO INSTITUTE OF TECHNOLOGY AND AND HOSPITALITY (AMITH)

Eastern province, Kayonza District,

Mukarange Sector

2

St Kizito Musha TVET School

Eastern province, Rwamagana District,

Musha Sector

3

SICO Samuduha

Kigali city, Kicukiro District, Kanombe

Sector

4

ESSA NYARUGUNGA

Kigali city, Kicukiro District, Kanombe

Sector

 

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