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(EoI) -Consulting Services for the Dissemination of smart Broadband 2025 blueprint and provision of support to two smart Africa member States to Update or Develop their National Broadband Strategy/Policy

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Expression of Interest (EoI)

consulting services for the dissemination of smart broadband 2025 blueprint and provision of support to two smart Africa member states to update or develop their national broadband strategy/policy

 Contract identification number: 83391023

0. Context

Smart Africa developed and launched the Smart Broadband 2025 Strategy (Blueprint) with support and sponsorship from Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH under the first (1st) joint statement of the strategic partnership between German Federal Ministry for Economic Cooperation and Development (BMZ) and the Smart Africa Secretariat (SAS)​.

The Smart Broadband 2025, which was launched during the 9th Smart Africa Board Meeting in December 2020, will serve as a guide and a reference document for Smart Africa Member States for the development of their respective national broadband strategies and policies. The Smart Broadband 2025 which has a list of broadband initiatives and projects also promises to:

  • increased broadband penetration by 50% from 34% in 2019 up to 51% by 2025.
  • enhance affordable broadband service at 3Mbps minimum download speeds.
  • increased access to content at least 30% of which is generated and stored in Africa.
  • transition 12 additional countries to over 20% internet penetration for the realisation of digital economic benefits.

After the launch of the Smart Broadband 2025 Strategy, there is a need to implement the subsequent tasks to achieve the mission and vision of the Smart Broadband 2025. To this end and as part of the initial set of tasks, the Smart Africa Secretariat is to work with stakeholders within the year 2021 to disseminate the Smart Broadband 2025 Strategy to the Smart Africa Member States for adoption and to support two (2) Smart Africa Member States to develop or update their respective broadband strategy and or policy. GIZ has committed to provide sponsorship (funds) for these tasks under their 2021 budget support for the Smart Africa Secretariate.

1.Tasks to be performed by the contractor

The contractor is responsible for providing the following services:

  • Dissemination of the Smart Broadband 2025 Strategy/blueprint to Smart Africa Member States and other Smart Africa Alliance stakeholders. This shall be done through the Smart Africa Digital Academy (SADA) platform.
  • Provision of support to two Smart Africa Member States to develop or update their national broadband strategy or policy

Output 1: Dissemination of the Smart Broadband 2025 Strategy to Smart Africa Member States and other Smart Africa Alliance Stakeholders:  

Working closely with the Smart Africa Digital Academy (SADA) and supervised by GIZ and  Smart Africa Secretariat Digital Infrastructure Division the contractor will:  

  1. Recommend and present a framework for the dissemination of the Smart Broadband 2025 blueprint to the Smart Africa member states and other Smart Africa Alliance stakeholders.
  2. Develop presentation dissemination slides and other relevant documents using the Smart Broadband 2025 blueprint as the primary reference document. Other recommended documents can be included based on the approval of SAS. The presentation slides should be done both in English and French.
  3. Lead and facilitate dissemination workshops through the SADA platform to disseminate the Smart Broadband 2025 blueprint to Smart Africa member states and other Smart Africa Alliance stakeholders. This shall be done both in English and French.
  4. Conduct an evaluation of the dissemination workshops and present an evaluation report to Smart Africa Secretariat and GIZ/BMZ.

Output 2: Provision of support to two Smart Africa Member States to develop or update their national broadband strategy or policy

Working closely with the respective assigned teams of the two (2) selected Smart Africa Member States and under the supervision of the Smart Africa Secretariat and GIZ, the contractor will:

  1. Conduct initial analysis and assessment of the existing broadband policies and strategies of the two (2) selected Smart Africa Member States.
  2. Propose and develop a framework to be used to update or create the new broadband policies and strategies for the two (2) selected Smart Africa Member States.
  3. Update or create new broadband policies and strategies for the two (2) selected Smart Africa Member States.
  4. Prepare a guideline on how to best implement the new broadband policies and strategies for the two (2) selected Smart Africa Member States.
  5. Advise and include in the final document, the proper monitoring and evaluation methodology/scheme to use to track progress over the next 5 years

The selected Consultancy Firm must carry out the project within four (4) months from the project start date.

Period of assignment: From 1st November 2021 to  28th February 2022

The indicative timetable is as follows:

Output 1: Dissemination of the Smart Broadband 2025 Strategy to Smart Africa Member States and other Smart Africa Alliance Stakeholders 

Objective (Tasks)

Proposed Days per Expert

(2 Experts)

Total Number of Expert Days

(Up to)

Engage Smart Africa Secretariat, the SADA team to outline and agree on the framework for the dissemination of the Smart Broadband 2025 blueprint to the Smart Broadband 2025 blueprint to the Smart Africa member states and other Smart Africa Alliance stakeholders.

1 expert Day

2 expert Days

Develop and obtain approval of the presentation dissemination slides and other relevant documents using the Smart Broadband 2025 blueprint as the primary reference document.

2 expert Days

4 expert Days

Conduct at minimum two (2) online (virtual) presentation workshops through the SADA platform to disseminate the Smart Broadband 2025 blueprint to the Smart Africa member states and other Smart Africa Alliance stakeholders.

1.5 expert Day

3 expert Days

Prepare and present an evaluation report to Smart Africa Secretariat and GIZ/BMZ on the completed dissemination workshops

0.5 expert Day

1 expert Day

total estimated cost

Up to 10 experts Days

Output 2: Provision of support to two Smart Africa Member States to develop or update their national broadband strategy or policy

Objective (Tasks)

Proposed Days per Expert

(3 Experts)

Total Number of Expert Days

(Up to)

 

Engage Smart Africa Secretariat and assigned teams of the two (2) selected Smart Africa Member States to discuss the roadmap for the project leading to the creation of an approved Inception Report

 

1 expert day

 

3 expert days

Conduct initial analysis and assessment of the existing broadband policies and strategies of the two (2) selected Smart Africa Member States.

4 expert day

12 expert days

Engage Smart Africa Secretariat and assigned teams of the two (2) selected Smart Africa Member States to discuss the outcome of the initial analysis and assessment of the existing broadband policies and strategies of the two (2) selected Smart Africa Member States.

1 expert day

3 expert days

Make recommendations and proposals on the areas that need to be updated in creating a new or to update the broadband policies and strategies of the two (2) selected Smart Africa Member States.

5 expert day

15 expert days

Engage Smart Africa Secretariat and assigned teams of the two (2) selected Smart Africa Member States to discuss the recommendations and proposals on the areas that need to be updated in creating a new or to update the broadband policies and strategies of the two (2) selected Smart Africa Member States.

1 expert day

3 expert days

Prepare and present a new draft or updated the broadband policies and strategies to Smart Africa Secretariat and assigned teams of the two (2) selected Smart Africa Member States.

5 expert day

15 expert days

Receive and incorporate recommended changes from Smart Africa and the assigned teams of the two (2) selected Smart Africa Member States

2 expert day

6 expert days

Present the final and approved new or updated broadband policies and strategies to Smart Africa Secretariat and assigned teams of the two (2) selected Smart Africa Member States for validation and acceptance. The final documents should be both in English and French.

1.5 expert day

4.5 Working days

Prepare and submit presentation slides on the new or updated broadband policies and strategies to Smart Africa Secretariat. The slides should be both in English and French.

1 expert day

3 expert days

Support Smart Africa Secretariat in the development of a short video summary of the approved new or the updated broadband policies and strategies for the two (2) selected Smart Africa Member States

1.5 expert day

4.5 expert days

total estimated cost

Up to 69 expert Days

Expected Deliverables

The following deliverables are expected by the end of this assignment:

  1. An approved Inception Report that will guide the Consulting firm and Stakeholders and indicate expectations of on the Consultancy services.
  2. An evaluation report to Smart Africa Secretariat and GIZ on the completed Smart Broadband 2025 dissemination workshops.
  3. An approved new or updated broadband policy and/or strategy for the two (2) selected Smart Africa Member States.
  4. Dissemination, engagement, and validation workshops conducted throughout the period of the project with the Smart Africa Secretariat and other stakeholders of the Smart Africa Alliance.
  5. All produced materials and rights to materials produced are handed over to GIZ and SAS.

2. Concept expectations from the consultancy

In the offer, the contractor is required to show how the objectives defined in Chapter 2 are to be achieved, if applicable under consideration of further specific method-related requirements (technical-methodological concept). In addition, the contractor must describe the project management system for service provision.

Technical-methodological concept

Strategy: The contractor is required to consider the tasks to be performed with reference to the objectives of the services put out to perform (see Chapter 1). Following this, the contractor presents and justifies the strategy with which it intends to provide the services for which it is responsible (see Chapter 2).

The contractor is required to present the actors relevant for the services for which it is responsible and describe the cooperation with them.

The contractor is required to present and explain its approach to steering the measures with the project partners and its contribution to the results-based monitoring system.

The contractor is required to describe the key processes for the services for which it is responsible and create a schedule that describes how the services according to Chapter 2 are to be provided. In particular, the contractor is required to describe the necessary work steps and, if applicable, take account of the milestones and contributions of other actors in accordance with Chapter 2.

The contractor is required to describe its contribution to knowledge management for the partner and GIZ and promote scaling-up effects (learning and innovation).

Other specific requirements

The mission will be carried out by the Consultant in collaboration with the Smart Africa Secretariat and a working group that will consist of digital health stakeholders from the government, civil society, private sector, etc.  

Further, the following steps are expected:

  • In the offer, the contractor is required to show how the objective and outputs defined in Chapter 2 and 4 are to be achieved.
  • The contractor is required to present the actors relevant for the services for which it is responsible and describe the cooperation with them.
  • The contractor is required to describe the key processes for the services for which it is responsible and create a schedule that describes how the services according to Chapter 2 and 4 are to be provided. The contractor is required to describe the necessary work steps and, if applicable, take account of the milestones and contributions of other actors in accordance with Chapter 2 and 4.
  • The contractor makes available equipment and supplies (consumables) and assumes the associated operating and administrative costs.
  • The contractor manages costs and expenditures, accounting processes, and invoicing in line with the requirements of GIZ.
  • The contractor reports regularly to GIZ in accordance with the AVB of the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH from 2018
  • The contractor is required to draw up a personnel assignment plan with explanatory notes that lists all the experts proposed in the offer; the plan includes information on assignment dates (duration and expert days) and locations of the individual members of the team complete with the allocation of work steps as set out in the schedule.

The contractor is required to draw up a personnel assignment plan with explanatory notes that lists all the experts proposed in the offer; the plan includes information on assignment dates (duration and expert days) and locations of the individual members of the team complete with the allocation of work steps as set out in the schedule.

The contractor is required to explain its approach for coordination with the GIZ project.

3.Personnel concept

The contractor is required to provide personnel who are suited to filling the positions described, based on their CVs, the range of tasks involved and the required qualifications.

The below-specified qualifications represent the requirements to reach the maximum number of points.

Contractor

Tasks of the contractor

  • The contractor will assume overall responsibility for drafting the expected deliverables of the contract (quality and deadlines), including any graphic design and text content needs.
  • The contractor will coordinate and ensure close communication with the designated staff of Smart Africa and GIZ.
  • The Smart Africa Secretariat will support and facilitate exchanges with countries and partners within the Smart Africa Alliance.
  • The contractor will guarantee the confidentiality of information shared by the Smart Africa Secretariat, Smart Africa Member States, and other stakeholders. Publication of content can only take place after validation by the Secretariat.
  • The contractor will report regularly in accordance with deadlines, by preparing the necessary meeting reports, slideshows and summaries of document then collecting
  • The contractor will submit an executive summary of all the deliverables in a Microsoft PowerPoint format.
  • The contractor will submit the final deliverables and all working documents in soft copies, editable files (Word, Excel, PowerPoint, etc.), in both French and English.
  • The contractor will put together a comprehensive presentation of the document to be presented to Members of the Secretariat of Smart Africa before final validation and will take inputs and modify the document accordingly.

Qualifications of the team leader

  • Education/Training (2.1.1): Master’s degree in any of the Science, Technology, Engineering and Mathematics disciplines, Economics or any equivalent discipline with focus on Broadband and Digital Transformation policy.
  • Language (2.1.2): Good business language skills in English and French.
  • General professional experience (2.1.3): 15 years of professional experience in project management of global, large, and senior teams with a focus on technology and user centric demand delivery in a public context.
  • Specific professional experience (2.1.4): 8 years experience in Broadband and Digital Transformation policy, research, and practice.
  • Leadership/management experience (2.1.5): 8 years of management/leadership experience as a project team leader or project manager in a company/agency for ICT solutions as a means for digital transformation.
  • Existing network and relationships across the Smart African Member States and partners are an asset.
  • Experience working in Africa and on Broadband policy and strategy is necessary (2.1.7).
  • Experience in regional/cross border Broadband and Digital Transformation policy project is a must (2.1.8).

Qualifications of team member 1 – Broadband & Digital Transformation Policy and Strategy Expert:

  • Education/Training (2.2.1): Master’s degree in Information Technology (IT), engineering, data or computer science, or any equivalent discipline with focus on emerging technologies, digital transformation, and digital policy.
  • Language (2.2.2): Good business language skills in English and French.
  • General professional experience (2.2.3): 8 years of professional experience in ICT solutions in Broadband and Digital Transformation policy.
  • Specific professional experience (2.2.4): 8 years experience in the design, development, and implementation of Broadband and Digital Transformation policy and Strategies.
  • Leadership/management experience (2.2.5): 8 years of management/leadership experience as a project team leader or project manager in a company/agency from strategy through to design across multidisciplinary large teams and across borders.
  • A strong understanding of the big picture to develop options for implementation ranging from short-term solutions controlling costs and scope to long-term solutions that require larger implementation plans is necessary (2.1.8).
  • Experience of the operational environment and on-the-ground realities of Broadband and Digital Transformation policy (2.1.6).
  • Record of delivering technology projects in Africa in line with national and international regulations, highlighting a broad understanding of such regulations is an asset (2.1.6).

Qualifications of team member 2 – Socio-economist Expert

  • Education/Training (2.3.1): Master’s degree in political economy, development economics, development studies, political studies, sociology or any equivalent discipline with a focus on digital innovation, digital transformation and digital policy.
  • Language (2.3.2): Good business language skills in English and French.
  • General professional experience (2.3.3): 8 years of professional experience in governance structure, combined with experience in leading and implementing socio-economic development projects at the continental level in Africa.
  • Specific professional experience (2.3.4): 8 years’ experience formulating strategies and synergies across multiple African partners from the public and private sector with development plans for SDGs.
  • Leadership/management experience (2.3.5): 8 years of management/leadership experience as a lead function, in the economic and financial evaluation of development projects and programs, as well as in private sector development.

Soft skills of team members

In addition to their specialist qualifications, the following qualifications are required of team members:

  • Team skills
  • Initiative
  • Communication skills
  • Sociocultural competence
  • Efficient, partner- and client-focused working methods
  • Interdisciplinary thinking

4. Costing requirements

Assignment of personnel

Team leader:  Assignment in country of consultants’ residence

Expert 1:         Assignment in country of consultants’ residence 

Expert 2:         Assignment in country of consultants’ residence

Travel

The assignment is based in Kigali. Due to the ongoing global pandemic and the established modus operandi of mobile working, the assignment does not require travelling abroad. Should the contractor deem travel necessary, s/he is required to calculate the travel by the specified experts and the experts it has proposed based on the places of performance stipulated in Chapter 2 and lists the expenses separately by daily allowance, accommodation expenses, flight costs, and other travel expenses.

5. Inputs of GIZ or other actors

GIZ’s support is expected to make the following available:

  • Fund the expert consultant in charge of developing this task

SAS support is expected to make the following available:

  • A focal point to reach out to during the assignment
  • Assist with accumulating the necessary updates
  • Assist with operations, e.g., organizing and facilitating meetings and workshops

6. Submission of your EoI

EoI will be evaluated based on the following criteria:

  • Company or individual profile,
  • Relevant experience,
  • Company strategies to assure agility, flexibility, and responsiveness,
  • Personnel and,
  • Financial offer.

The EoI should contain the following:

For Technical Proposal:

  • A Cover letter expressing interest in this assignment;
  • Technical Proposal with a brief description of why you would be considered as the most suitable for the assignment, relevant expertise, and a detailed clear methodology, on how will be your approach and complete the assignment.

The structure of the offer must correspond to the structure of the EoI. In particular, the detailed structure of the EoI. It should be formatted, font type ARIAL, fond size 11, and should be clearly formulated. The offer should be drawn up in English language.

  • The CV of the personnel proposed in accordance with the experts of the EoI, must clearly show the position and job of the proposed person held in the reference project and for how long. CVs shall not exceed 4 pages
  • References and recommendations of similar works executed in Rwanda or elsewhere outside of Rwanda.
  • Company registration certificate (RDB)
  • VAT registration certificate if available
  • Latest tax clearance certificate

 

For the Financial Proposal: 

The Financial Proposal indicates the all-inclusive total contract price, supported by a breakdown of all costs. The cost must be in RWF and VAT excluded.

Please submit electronically your EoI (technical & Financial offer)  in 2 separated PDF files  to this email: RW_Quotation@giz.de until the latest Wednesday 28 September 2021  

 Please you must write in your email subject this sentence:

EOI number 83391023 - submission of technical& financial offer,

without this sentence, your offer may not be considered

 

Hard copies are not allowed this time

GIZ reserves all rights

 

7. List of abbreviations

AVB                     General Terms and Conditions of Contract (AVB) for supplying services and work 2018

BMZ                     German Federal Ministry for Economic Cooperation and Development

GIZ                      Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH

SAS                     Smart Africa Secretariat

JDoI                     Joint Declaration of Intent

JS                        Joint Statement

ToRs                    Terms of reference

PPT                     PowerPoint Presentation