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(EoI) COVID 19 impact assessment and Business Continuity Plan (BCP) approach development for the Wood Sector in Rwanda.

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EXPRESSION of INTEREST (EoI)

COVID 19 impact assessment and Business Continuity Plan (BCP) approach development for the Wood Sector in Rwanda.

Context: 

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. GIZ has worked in Rwanda for over 30 years. The primary objectives between the Government of Rwanda and the Federal Republic of Germany are poverty reduction and promotion of sustainable development. To achieve these objectives, GIZ Rwanda is active in the sectors of Decentralization and Good Governance, Economic Development and Employment Promotion, Energy, and ICT (Information and Communications Technology).

  1. A.    General Context of Economy and Employment Promotion programme 
    2020 – 2022

Rwanda aspires to improve standards of living for all its citizens in the Vision of 2050. The Vision will be effected through a series of seven-year National Strategies for Transformation (NST1), underpinned by detailed sectoral strategies that are aimed toward the achievement of the SDGs. The NST1 followed the implementation of two, five-year Economic Development and Poverty Reduction Strategies—EDPRS (2008-12) and EDPRS-2 (2013-18), under which Rwanda experienced robust economic and social performances. The growth rate averaged 7.5% over the decade to 2018 while the growth domestic product (GDP) per capita grew at 5% annually.

However, unemployment and underemployment is still a prominent factor. With strategies like the NST 1 and the Private Sector Development and Youth Employment Strategy (PSDYES), the Government of Rwanda is promoting skills development and the creation of off-farm jobs. The bilateral Economy and Employment Promotion programme (Eco-Emploi) as part of the priority area “Sustainable Economic Development” of the Rwandan-German Development Cooperation is supporting these efforts.

Eco-Emploi, implemented by GIZ, incorporates an integrated approach of technical and vocational education and training, labor market interventions, and private sector development and will be implemented between January 2020 and December 2022. The programme aims at employment-intensive growth in selected economic sectors, namely the wood industry, tourism & hospitality industry, and the film industry, with a special focus on digitalization. The economic empowerment of women, youth, and persons with disabilities are a crosscutting effort in all activities of the programme. Eco-Emploi works towards achieving SDG 1 "No poverty", SDG 4 "High-quality education", SDG 5 "Gender equality" and SDG 8 "Decent work and economic growth”. 

 B.    Rationale of the assignment 

1)    Description of assignment 

 

The Covid-19 which was declared a global pandemic by the World Health Organisation has claimed hundreds of thousands of human life and is now a serious health crisis that is affecting the socio-economic aspects of most of the affected countries. In order to contain the virus, Rwanda like many other countries has adopted for the total lockdown whereas all businesses classified as non-essential have been closed both in the urban and rural areas of the country.

The wood sector has not been an exception to this crisis whereby all activities including forest operations, sawmills, processing, and workshops for furniture production have been completely closed, and many players of the sector have no idea how to overcome this crisis. There is no doubt that these businesses have been negatively affected by the lockdown and there is an urgent need to respond appropriately to tackle all the consequences resulting from the COVID 19 crisis that can undermine the progress of the wood sector.

It is in that regard that the Ministry of Trade and Industry (MINICOM),in partnership with the GIZ, Private sector Federation through the Rwanda Wood Value Chain Association (RWVCA), would like to hire a consultant that will assess the socio-economic impact of the COVID-19 crisis along the whole wood value chain, and come up with appropriate measures to support the economic recovery of businesses in the wood sector (MSMEs and cooperative in ICPCs). 

2) The objective of the assignment

The main objective of this assignment is to assess the socio-economic impact of the COVID-19 crisis along with the wood sector and develop the sector’s socio-economic recovery plan.

3) Scopes of the assignment

The assessment will be conducted within selected companies’ members of the RWVCA and also to some cooperatives operating in selected ICPCs. The assignment will include the following:

  • Data collection of the impact of the COVID-19 crisis on financial, economic and social aspects
  • Develop a recovery strategy to support players in the wood sector to recover their businesses post COVID-19 crisis
  • Develop a Business Continuity Plan approach for the wood sector.

4) Process and methodology of the assignment

The assessment will be undertaken across two (2) phases:

Phase 1:

  • Rapid Assessment of the current situation of the wood sector in Rwanda
  • Formulation of recommendations on immediate appropriate risk mitigation and recovery measures to be taken for the sector to recover.

Phase 2:

  • Development of the wood sector Business Continuity Plan approach.

5) Tasks and responsibilities of the consultant

The consultant is requested to acquire and provide all trending information from different government institutions that are engaged in enabling businesses in the wood sector during and after the crisis: About support schemes (eligibility, how to apply, etc.) and, for instance, tax reductions, special loans among others.

 Phase one: Wood sector COVID-19 impact assessment

  • Propose a BC Planning Committee/Taskforce to steer the process of recovering wood sector actors, including amongst others PSF and MINICOM;
  • Assessment of existing supportive measures and interventions provided by government and development partners;
  • Development of Damage Assessments Forms to collect information and data that will help to help run a business continuity analysis;
  • Conduct a general COVID 19 Business Impact Analysis (BIA) to identifies the effects of disruption of business functions and processes in the wood sector covering all the wood value chain functions identified by MINICOM National Wood Sector Strategy;
  • Conduct a risk assessment that will consider different scenarios of evolution of the pandemic;
  • Collect up-to-date information about the market and economic status of the wood sector to enable evidence-based advocacy by RWVCA;
  • Design sector-wide campaigns for the wood sector players to take advantage of the support availed by GoR and Development partners;
  • Recommend immediate appropriate risk mitigation and recovery measures: identify and specify steps to reduce risk exposure and recover critical business functions. Provide first recommendations at macro, meso, and micro levels.

Phase two; development of Business Continuity Plan (BCP) approach

  • Develop the wood sector BCP based on BIA, identified risks and assessments conducted in Phase one;
  • Identify Advisory Services to be provided to Wood sector operators in order to be able to apply Business Continuity Plan Approach: e.g. How to adjust the business plan to cope with the crisis (financial planning, HR Management, customer relationship, workplace management, and safety, etc.);
  • Develop information tools to support the dissemination of BCP approach by RWVCA and ICPCs (E.G. brochures);
  • Develop test, implementation and training strategies for BCP approach including training packages;
  • Provide guidance and checklist for members of the association RWVCA and of ICPCs to apply and test BCP approach itself at the company level;

6) Reporting and cooperation

Conditions regarding technical terms will be discussed in detail between GIZ Eco-Emploi. The consultant will report and coordinate with the wood sector component manager.

C.    Deliverables 

1.    Inception report and methodologies within the first 2 days of assignment.
2.    Exhaustive documentation of existing supportive measures and interventions provided by government and development partners to enable and relief business during and after the COVID 19.
3.    Proposal of the composition of the BC Planning Committee/Taskforce for Wood Sector and division of labor (roles and responsibilities of each proposed member)
4.    Phase one final report including preliminary findings from BIA, Risk evaluation, propaedeutic assessments, and first recommendations. Within the first month of the assignment.
5.    A Complete Business Continuity Planning approach that should include at least:

  • Proposal fora BC Planning Committee/Taskforce for Wood Sector
  • Damage assessments forms and Business Impact Analysis (BIA) in samples wood sector MSMEs and Cooperatives, for each of the functions of the Value chain as identified in the MINICOM National Wood Sector Strategy. BIA must address all Critical business functions.
  • Risk Mitigation Plans models to cover all the functions of the Wood Value Chain
  • Appropriates Business Continuity Strategies for Wood Sector

Core Continuity Plan that should include at a minimum:

  • Policy, purpose, and scope
  • Goals and objectives
  • Assumptions
  •  Key roles and responsibilities
  • Business impact analysis (BIA) results
  • Risk mitigation plans
  • Business recovery and continuity strategies
  • Alternate operating strategies
  • Supplier vendor readiness
  • Plan activation and universal response strategies
  • Communication and notification plan strategies
  • Test, implementation and training strategies including training packages
  • Plan maintenance

D. Final report within the end of the assignment

The consultant will report to EcoEmploi Wood Sector Component Manager.

E. Timeframe of assignment 

The assignment will be conducted in the period from June to September 2020. With a total of 60 experts’ days allocated as follow;

Assignment of consultants:

-Team leader: up to 40 expert days

-Short-term expert pool: up to 20 expert days

All deliverables have to be submitted and achieved until 20 September 2020.

F. Key characteristics of consultant(s)

  • Degree in Economy, forestry Economics, Business administration, Development studies, Project Management, or any other business-related degree with a minimum of 7 years working in public and private sector development within conduction business analysis.
  • Ability to work in close collaboration with a group of experts, to meet strict deadlines and plan the work according to priorities;
  • Demonstrates capacity to plan, organize and execute effectively;
  • The initiative, good analytical skills, mature judgment and ability to work under tight schedule while respecting deadlines and achievement, ethics, and honesty;
  • Ability to establish effective working relations in a diverse environment;
  • Consistently approaches work with energy and a positive, constructive attitude
  • Build strong relationships with internal and external clients;
  • Demonstrated ability to function in a team environment and to deal with the complex multi-stakeholder environment;
  • Good ability to use information and communication technologies as tools and resources.

G.    Submission of EoI

Only companies are eligible to apply to this assignment, no individual consultant will be accepted.

Please submit your EoI documents in two separate envelopes (1 for technical offer and 1 for the financial offer) until latest Wednesday 03 June 2020 at 4:00 pm, at the front desk of:

GIZ Office Kigali/Rwanda

KN 41 Street / Nr.17 – Kiyovu

B.P 59 Kigali – Rwanda

In case you cannot move due to COVID 19 restrictions, there is a possibility to send offers electronically, to this email: RW_Quotation@giz.de 

The EoI should contain the following:

For Technical Proposal:

  • A Cover letter expressing interest in this assignment;
  • Technical Proposal with a brief description of why your Consulting Firm would be considered as the most suitable for the assignment, relevant expertise, and a detailed clear methodology, on how will be your approach and complete the assignment;
  • The Technical Proposal should also contain the CVs of the personnel proposed in accordance with the EoI. The CVs shall not exceed 4 pages.
  • Company registration certificate (RDB)
  • VAT registration certificate
  • Proof of successful completion of related assignments.
  • Latest tax clearance certificate
  • The Financial offer (in a separate sealed envelope) indicates the all-inclusive total contract price, supported by a breakdown of all costs. The cost must be in RWF and VAT excluded.

For the Financial Proposal: 

The Financial Proposal indicates the all-inclusive total contract price, supported by a breakdown of all costs. The cost must be in RWF and VAT excluded.

GIZ reserves all rights