Expression of Interest (EoI)
Title of Assignment:National consultancy to conduct awareness and dissemination of Standards on Timber and Wooden furniture.
The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. GIZ has worked in Rwanda for over 30 years. The primary objectives between the Government of Rwanda and the Federal Republic of Germany are poverty reduction and promotion of sustainable development. To achieve these objectives, GIZ Rwanda is active in the sectors of Decentralization and Good Governance, Economic Development and Employment Promotion, Energy, and ICT (Information and Communications Technology).
A. General Context of Eco-Emploi 2020– 2022
Rwanda aspires to improve standards of living for all its citizens in the Vision of 2050. The Vision will be effected through a series of seven-year National Strategies for Transformation (NST1), underpinned by detailed sectoral strategies that are aimed toward achievement of the SDGs. The NST1 followed the implementation of two, five-year Economic Development and Poverty Reduction Strategies—EDPRS (2008-12) and EDPRS-2 (2013-18), under which Rwanda experienced robust economic and social performances. The growth rate averaged 7.5% over the decade to 2018 while the growth domestic product (GDP) per capita grew at 5% annually.
However, underemployment is still a prominent factor. With strategies like the NST 1 and the Private Sector Development and Youth Employment Strategy (PSDYES), the Government of Rwanda is promoting skills development and the creation of off-farm jobs. The bilateral Economy and Employment Promotion programme (Eco-Emploi) as part of the priority area “Sustainable Economic Development” of the Rwandan-German Development Cooperation is supporting these efforts.
Eco-Emploi, implemented by GIZ, incorporates an integrated approach of technical and vocational education and training, labor market interventions, and private sector development and will be implemented between January 2020 and December 2022. The programme aims at employment-intensive growth in selected economic sectors, namely the wood industry, tourism & hospitality industry, and film industry, with a special focus on digitalization. The economic empowerment of women, youth, and persons with disabilities are a crosscutting effort in all activities of the programme. Eco-Emploi works towards achieving SDG 1 "No poverty", SDG 4 "High-quality education", SDG 5 "Gender equality" and SDG 8 "Decent work and economic growth”.
Eco-Emploi’s success is mainly defined by the number of jobs that are created through the programme’s activities.
For more information, please visit Eco-Emploi’s homepage: http://ecoemploi.org/
B. Rational of the assignment
B1. Description of the assignment
The key resolutions of the 13th National Leadership Retreat of 2016, the Government of Rwanda has identified the wood sector as one of the key priorities and decided to concentrate its efforts to strengthening it. The Government and its technical and financial partners are making every endeavor to develop the private sector, including SMEs in the wood sector. The recently published market analysis of the wood supply chain identified several hindering factors for the implementation of wood industry in Rwanda, and the lack of standards and policies was highlighted among the major ones. The quality of domestic wood products (from timbers to wood final products) is low and is highly affected by the lack of official standards, quality control guidelines, and grading rules. At present, the domestic market is dominated by poor quality sawn timbers and most companies produce rough furniture without quality grading rules.
The emerging-market dynamics show that consumers` preferences have gradually shifted from furniture made by local timbers to the imported ones, which is considered as a limiting factor to the development and growth of the wood economy in Rwanda. To improve and ensure the quality of domestic wood products, the wood sector needs standards, quality control guidelines and grading rules for timbers and furniture. The wood sector strategy developed by the Ministry of Trade and Industry (MINICOM) states the rationale of standards development in the wood sector across the whole value chain to increase the sector competitiveness and promote Made in Rwanda quality products. The strategy underlines the role of the private sector considered as a backbone structure to upgrade the wood economy in Rwanda.
Since 2018, Rwanda Standard Board (RSB) supported by GIZ Eco-Emploi has started the process of developing standards on timber and furniture. As per RSB standards development procedures, the standards have been published in the official gazette. Moreover, those standards will serve as guidance for future tenders of public procurement and product specifications. The next stage of this course will be to raise awareness about those new standards through awareness sessions targeting the private sector operators countrywide.
The scope of this assignment is to conduct awareness-raising and dissemination campaign on recently developed standards related to the wood sector, to inform private sector operators on upcoming new requirements for the wood products.
B2. Methodology and target groups
The consultancy shall apply different communication methods, including not limited to the meeting, training sessions, and organized field visits in respective Districts.
The awareness campaign will be carried out in order to target:
- Public institutions susceptible to integrate wood standards in their procurement processes and for timber market regulations upgrade.
- A maximum number of private sector operators from all the Districts, including MSMEs, individuals, and cooperatives, which produce furniture, construction companies, saw-millers, pit-sawyers, timber traders. A special focus will be reserved to all Rwanda wood value chain association (RWVCA) and ICPCs members.
C. Task and responsibility of the consultant.
1) Development of training and promotional materials.
RSB has started developing training tools and a wood standard specific booklet in two versions (English and Kinyarwanda).to be distributed to all participants during training sessions.
Supported by RSB and GIZ communication department the consultant will:
- Review and edit the recent developed booklet as training material, the booklet has been developed by RSB and contains the summary of developed the standards. The technical content will cover all wood sector-related standards that have been already developed.
- Develop and design all collective promotional materials (banners or pull-ups, posters, and brochures).
- Provide estimated cost for those needed promotional materials.
2) Stakeholders’ awareness Sessions.
With the support of RSB, the consultant will:
- Organise an introductory meeting with senior management of identified public institutions susceptible to use new standards for public procurement and timber market regulations (e.g. Rwanda Public procurement Authority RPPA, Education institutions, Rwanda Forestry Authority, etc.), to inform them on the existence of the standards for the wood products.
- Organise awareness meeting, under the guidance of RSB and RPPA, with procurement officers from the public and private Institutions, to raise their awareness on the existing standards and to inform them on how standards can serve in wood products specifications.
3) Awareness sessions and trainings for private sector operators.
The consultant will work closely with the RSB to:
- Develop a comprehensive awareness campaign plan for countrywide sensitization of private sector operators, including an engagement strategy and milestone to identify, outreach, attracting, and on-boarding a maximum number of operators in each District.
- Execute the action plan and roadmap for training and awareness sessions in all Districts.
- With the support of Local government, the consultant shall schedule the meetings and invite participants and book the venues.
- Conduct the awareness sessions.
4) Monitoring and evaluation of the events.
The consultant will:
- Collect the feedback from the participants about their perceptions of the awareness exercise to inform the improved design of the subsequent sensitization programmes of RSB.
- Share experiences, good practices, challenges, and lessons learnt.
Conditions regarding technical terms will be discussed in detail between GIZ Eco-Emploi and the consultant, the consultant will report to the wood sector component manager and RSB.
a) Inception note including awareness campaign strategy, detailed action plan, and road map (one week after the starting of the contract).
b) Final version of the booklets and training materials approved by RSB (3 weeks after the starting of the contract)
c) Artworks and cost estimate of promotional materials: banners, pull ups and brochures, and posters (3 weeks after the starting of the contract).
d) Two intermediate reports on introductory meeting with public Institutions and awareness meeting with procurement officers.
e) Progressive report for each five districts covered by the awareness campaign including the list of participants in all districts, respective feedbacks, challenges and lesson learnt.
f) Final Report
F. Timeframe of the assignment
The assignment is to start by the end of August to December 2020. All final products have to be handed in by 15th December 2020.
The consultancy firm will conduct the standards dissemination campaigns countrywide and cover all 30 Districts and this requires up to 32 days field trips. This project will be implemented within 92 Expert days allocated as follow;
Assignment of personnel:
-Team leader: shall work up to 52 expert days
-Short-term expert pool: up to 40 expert days.
G. Qualifications of consultant(s)
For the assignment, the following characteristics and competencies are essential.
Academic Background (not strictly necessary if enough experience in the field):
- A degree with a major in a relevant discipline (e.g. communication, wood/forestry studies or other related fields) relevant training and experience in standardization and procurement work is a plus.
- At least seven (7) years of relevant work experience in conducting dissemination campaigns and capacity building of stakeholders in Rwanda.
- At least five (5) years of experience within wood industry or a combination of professional training and working experience which justify a deep understanding of the technical content of wood sector-related standards and the capacity to carry out this assignment.
- Excellent communications skills, in particular in Kinyarwanda and English
- Methodical approach to work with attention to details.
- Capacity to adapt and effectively communicate technical concept with different type and levels of audiences.
- Team spirit, good organizational and interpersonal skills, able to work independently.
EoI & evaluation criteria
EoI will be evaluated based on the following criteria:
- Company profile,
- Relevant experience,
- Company strategies to assure agility, flexibility, and responsiveness,
- Personnel and,
- Financial offer.
Submission of EoI
Only individuals and are eligible to apply to this assignment, no consultancy companies will be accepted.
The EoI should contain the following:
For Technical Proposal:
- A Cover letter expressing interest in this assignment;
- Technical Proposal with a brief description of why you would be considered as the most suitable for the assignment, relevant expertise, and a detailed clear methodology, on how will be your approach and complete the assignment;
- The CVs shall not exceed 4 pages.
- Company registration certificate (RDB) if available
- VAT registration certificate if available
- Proof of successful completion of related assignments.
- Latest tax clearance certificate
For the Financial Proposal:
The Financial Proposal indicates the all-inclusive total contract price, supported by a breakdown of all costs. The cost must be in RWF and VAT excluded.
Please submit your EoI documents in two separate envelopes (1 for technical offer and 1 for financial offer) until latest Monday 17th August 2020 at 4:00 pm, at the front desk of:
GIZ Office Kigali/Rwanda
KN 41 Street / Nr.17 – Kiyovu
B.P 59 Kigali – Rwanda
GIZ reserves all rights