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(EOI)-Provision of Conferencing, Accommodation, and Catering Services

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Voluntary Service Overseas (VSO) is an international development charity with a vision for a "world without poverty" and a mission to "bring people together to fight poverty".

ADVERT TEMPLATE - EXPRESSION OF INTEREST (EOI)

VSO CONTRACT OPPORTUNITY

VSO is a global voluntary organisation whose mission has been to bring people together to fight poverty through the lasting power of volunteering.

We will be running a tender process with the intention of establishing a Framework Agreement and appointing Preferred Suppliers for the provision of conferencing, accommodation, and catering services. Accommodation required includes hotels and guesthouses. Conferencing/meeting venues may link up with caterers and submit a joint bid under one supplier name. We are seeking expressions of interest from suitably experienced suppliers/service providers.

VSO’s requirements:

The tender is divided into 60 lots in 30 districts in Rwanda and service providers may express their interest in one or more lots in their district(s):

 1. Nyarugenge

  • Lot 1A: Nyarugenge accommodation – 3-5 providers
  • Lot 1B: Nyarugenge conference /meeting facilities and catering services – 3-5 providers

2. Gasabo

  • Lot 2A: Gasabo accommodation – 3-5 providers
  • Lot 2B: Gasabo conference /meeting facilities and catering services – 3-5 providers

 3. Kicukiro

  • Lot 3A: Kicukiro accommodation – 3-5 providers
  • Lot 3B: Kicukiro conference /meeting facilities and catering services – 3-5 providers

 4. Rubavu

  • Lot 4A: Rubavu accommodation – 3-5 providers
  • Lot 4B: Rubavu conference /meeting facilities and catering services – 3-5 providers

5. Karongi

  • Lot 5A: Karongi accommodation – 3-5 providers
  • Lot 5B: Karongi conference /meeting facilities and catering services – 3-5 providers

6. Musanze

  • Lot 6A: Musanze accommodation – 3-5 providers
  • Lot 6B: Musanze conference /meeting facilities and catering services – 3-5 providers

7. Rusizi

  • Lot 7A: Rusizi accommodation – 3-5 providers
  • Lot 7B: Rusizi conference /meeting facilities and catering services – 3-5 providers

8. Bugesera

  • Lot 8A: Bugesera accommodation – 3-5 providers
  • Lot 8B: Bugesera conference /meeting facilities and catering services – 3-5 providers

9. Huye

  • Lot 9A:  Huye accommodation – 3-5 providers
  • Lot 9B:  Huye conference /meeting facilities and catering services – 3-5 providers

10.  Nyanza

  • Lot 10A:  Nyanza accommodation – 2-3 providers
  • Lot 10B:  Nyanza conference /meeting facilities and catering services – 2-3 providers

11.  Ruhango

  • Lot 11A: Ruhango accommodation – 2-3 providers
  • Lot 11B: Ruhango conference /meeting facilities and catering services – 2-3 providers

12. Nyamagabe

  • Lot 12A:  Nyamagabe accommodation – 2-3 providers
  • Lot 12B: Nyamagabe conference /meeting facilities and catering services – 2-3 providers

13. Nyaruguru

  • Lot 13A:  Nyaruguru accommodation – 2-3 providers
  • Lot 13B: Nyaruguru conference /meeting facilities and catering services – 2-3 providers

14. Nyamasheke

  • Lot 14A:  Nyamasheke accommodation – 2-3 providers
  • Lot 14B: Nyamasheke conference /meeting facilities and catering services – 2-3 providers

15. Gisagara

Lot 15A: Gisagara accommodation – 2-3 providers

  • Lot 15B: Gisagara conference /meeting facilities and catering services – 2-3 providers

16 Kamonyi

  • Lot 16A: Kamonyi accommodation – 2-3 providers
  • Lot 16B: Kamonyi conference /meeting facilities and catering services – 2-3 providers

17. Muhanga

  • Lot 17A: Muhanga accommodation – 2-3 providers
  • Lot 17B: Muhanga conference /meeting facilities and catering services – 2-3 providers

18.  Ngororero

  • Lot 18A: Ngororero accommodation – 2-3 providers
  • Lot 18B: Ngororero conference /meeting facilities and catering services – 2-3 providers

19. Rutsiro

  • Lot 19A: Rutsiro accommodation – 2-3 providers
  • Lot 19B: Rutsiro conference /meeting facilities and catering services – 2-3 providers

20. Nyabihu

  • Lot 20A: Nyabihu accommodation – 2-3 providers
  • Lot 20B: Nyabihu conference /meeting facilities and catering services – 2-3 providers

21. Gakenke

  • Lot 21A: Gakenke accommodation – 2-3 providers
  • Lot 21B: Gakenke conference /meeting facilities and catering services – 2-3 providers

 22. Burera

  • Lot 22A:  Burera accommodation – 2-3 providers
  • Lot 22B: Burera conference /meeting facilities and catering services – 2-3 providers

 23. Gicumbi

  • Lot 23A: Gicumbi accommodation – 2-3 providers
  • Lot 23B: Gicumbi conference /meeting facilities and catering services – 2-3 providers

24.  Rulindo

  • Lot 24A: Rulindo accommodation – 2-3 providers
  • Lot 24B: Rulindo conference /meeting facilities and catering services – 2-3 providers

25. Gatsibo

  • Lot 25A:  Gatsibo accommodation – 2-3 providers
  • Lot 25B: Gatsibo conference /meeting facilities and catering services – 2-3 providers

26. Nyagatare 

  • Lot 26A:  Nyagatare accommodation – 2-3 providers
  • Lot 26B: Nyagatare conference /meeting facilities and catering services – 2-3 providers

27. Kayonza

  • Lot 27A:  Kayonza accommodation – 2-3 providers
  • Lot 27B: Kayonza conference /meeting facilities and catering services – 2-3 providers

28. Ngoma

  • Lot 28A: Ngoma accommodation – 2-3 providers
  • Lot 28B: Ngoma conference /meeting facilities and catering services – 2-3 providers

29. Kirehe

  • Lot 29A:  Kirehe accommodation – 2-3 providers
  • Lot 29B: Kirehe conference /meeting facilities and catering services – 2-3 providers

30. Rwamagana

  • Lot 30A: Rwamagana accommodation – 2-3 providers
  • Lot 30B: Rwamagana conference /meeting facilities and catering services – 2-3 providers

Expressions of interest: all expressions of interest must be received by VSO by 1st November 2021 at 9.00 am and must be submitted either by email to the following email address:  Godeberthe.nyiraminani@vsoint.org or in writing to the following address: VSO Rwanda, Head Office, Gasabo, Kimihurura KG 625 STREET no12.  The EOI must include a contact name, company name, company address, phone, email address and must state the Lot(s) being applied for.

Tender documents: tender documents will be sent to those who expressed an interest, following the close of the EOI period.

Anticipated agreement start date: December 2021

Framework period: 1 year with the option to extend for an additional 1 year

 VSO reserves the right not to award an agreement.

www.vsoint.org

Voluntary Service Overseas is a company limited by guarantee, registered in England and Wales (registered number 703509).

Registered Office 100 London Road, Kingston upon Thames, KT2 6QJ. Charity registration 313757(England and Wales) SC039117 (Scotland)