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(EoI)-Recruitment of a Consultancy Firm to develop a Digital Health White Paper as a drive for digital transformation and to boost socio-economic development in Africa during and beyond COVID-19

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 Expression of Interest (EoI) Recruitment of a Consultancy Firm to develop a Digital Health White Paper as a drive for digital transformation and to boost socio-economic development in Africa during and beyond COVID-19.

 Contract identification number: 83386398

 Introduction 

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. GIZ has worked in Rwanda for over 30 years. The primary objectives between the Government of Rwanda and the Federal Republic of Germany are poverty reduction and promotion of sustainable development. To achieve these objectives, GIZ Rwanda is active in the sectors of Decentralization and Good Governance, Economic Development and Employment Promotion, Energy and ICT (Information and Communications Technology).

0.Context

Digitalization and technological change have contributed significantly to driving economic growth and raising living standards across the globe. However, digitalization has created challenges and its benefits have not been shared widely enough. In response, in 2019, the German government published its Digital Technologies for Development strategy, acknowledging that the Agenda 2030 with its sustainable development goals can only be achieved with the help and utilization of digital technologies.

In the same year, the Smart Africa Secretariat (SAS, based in Kigali) and the German Federal Ministry for Economic Cooperation and Development (BMZ) realized that in the rapidly changing, highly interconnected and digitalized world creating positive social, economic and environmental change requires the cooperation of a wide range of stakeholders from the digital society and economy. Both parties, SAS and BMZ, have signed a Joint Declaration of Intent to address the challenges of the digital age as a basis for sustainable development and stability.

SAS and BMZ agreed to work together in a multi-stakeholder framework on the implementation of digital solutions for Africa’s social and economic challenges. The initial work plan details seven areas where German Cooperation and SAS collectively work towards developing Africa into a single digital market. Currently, more than half a dozen technical cooperation, as well as one financial cooperation projects, are involved in the implementation of the partnership.

Building upon the JDoI, the Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH (GIZ) is offering support for the elaboration of Smart Africa’s White Paper initiative on Digital Health through the Smart Africa Secretariat.  In December 2019, the Coronavirus disease (Covid-19) leading to severe acute respiratory syndrome was first identified in China and spread to become a global pandemic.  This has caused stoppage of movement, curfews, lockdowns and adoption of measures to prevent the spread of the virus.  The Covid-19 pandemic has caused massive losses globally with Africa taking a hard hit on its tourism dependent economies, oil-exporting economies and other resource-intensive economies.

As the world moves to a post Covid-19 recovery, The Digital Health White Paper Initiative seeks to bring awareness that digital health technologies can contribute to Africa post Covid-19 recovery journey. Africa needs to stimulate intra-African travel to ensure a quicker recovery as trade and tourism moves to picking back up in Africa through domestic and regional trade and tourism. The pandemic has amplified calls for digital health initiatives. This requires all the actors in the digital health value chain from governments to start-ups/private sector to civil society to work together to ensure safe trade and travel and re-open African economies.

The objective therefore, is to inform, raise interest, and propose solutions as a demonstration of what is possible in digital health in Africa.

1.Tasks to be performed by the contractor

The overall objective for the consultancy is to to prepare a white paper that will assist governments to be informed, interested and ready to accelerate the use and adoption of digital health technologies in Africa, providing information on milestones achieved, initial results and expected impacts, focused mainly on the technology in Africa.

The contractor is responsible for providing the following services:

Output 1: Conduct a desktop study on the overall landscape of digital health in Africa. Specifically:

  • Identify the challenges facing health systems in African countries and how they have been exacerbated by the Covid-19 pandemic.
  • Highlight the role of digital health in managing Covid-19 and other pandemics.
  • Identify the major challenges faced by countries and other stakeholders in implementing digital health in relation to digital transformation and boosting socio-economic development.
  • Benchmark other approaches (as seen in Europe, Asia, America, etc.) to Digital Health, outlining key lessons learnt.
  • Showcase a list of existing Digital Health related national/country strategies, projects, digital solutions and best practices on the continent.

Output 2: Propose strategic actions, relevant policies and regulations, projects/programs around digital health and recommendations for African governments during and beyond the Covid-19 pandemic.

  • Map out comprehensive Africa-wide digital health goals, objectives and indicators to achieve them. Draw up any linkages with the Smart Africa vision and mission towards digital transformation and boosting socio-economic development
  • The Consultant shall formulate strategic actions for Smart Africa’s member states interventions in digital health in line with the Single Digital Market objective.  This could potentially include, but not limited to, continent/regional level strategies, projects, programs on digital health.
  • The consultant shall make a strong case for digital health policies and programs and identify short-, mid- and long-term projects/initiatives that could be implemented on the continent. Potential quick wins should also be identified to assess the possibility for immediate implementation especially in light of the current Covid-19 pandemic.

The following deliverables should be submitted: 

  1. Preliminary report including the methodology adopted by the Consultant and the proposed work plan for the execution of the assignment with the dates of the deliverables;
  2. Landscape assessment report for the digital health landscape in Africa which includes challenges, best practices, digital health and the Covid-19 pandemic.
  3. In depth report on the strategic actions and recommendations for African governments during and beyond the Covid-19 pandemic.
  4. Validation meetings (Seminars and workshops) for the digital health whitepaper;
  5. Final Digital Health White paper and dissemination of the White paper to stakeholders.

The Consultant shall submit each final report in fifteen (15) paper copies and all working documents in soft copies, editable files (Word, Excel, PowerPoint, etc.), in both French and English.

Certain milestones, as laid out in the table below, are to be achieved by certain dates during the contract term, and at particular locations:

Milestone

Deadline/place/person responsible

Start of the project and adoption of a schedule for the execution of the mission with the dates of the deliverables

T0 / home based / Team leader /

Landscape assessment report for the digital health landscape in Africa which includes challenges, best practices, digital health and the Covid-19 pandemic.

T0 + 6 weeks / home based // Team leader / IT-Expert / Socio-economist Expert

In-depth report on the strategic actions and recommendations for African governments during and beyond the Covid-19 pandemic and validation workshops/seminars

T0 + 12 weeks / home based / Team leader / IT-Expert / Socio-economist Expert

Final Digital Health White paper and dissemination of the White paper to stakeholders.

T0 + 14 weeks / home based / Team leader / IT-Expert

 

Estimated expert days (up to)

Team leader:   

 

 Up to  25  expert days

Expert 1:         

 

Up to  25  expert days

Expert 2:           

 

Up to  10  expert days

The selected Consulting Firm must carry out the project within three (3) months from the project start date.

Period of assignment: From 15.08.2021 until 15.11.2021.

2.Concept

In the offer, the contractor  is required to show how the objectives defined in Chapter 2 are to be achieved, if applicable under consideration of further specific method-related requirements (technical-methodological concept). In addition, the contractor  must describe the project management system for service provision.

Technical-methodological concept

Strategy: The contractor  is required to consider the tasks to be performed with reference to the objectives of the services put out to compete (see Chapter 1). Following this, the contractor  presents and justifies the strategy with which it intends to provide the services for which it is responsible (see Chapter 2).

The contractor  is required to present the actors relevant for the services for which it is responsible and describe the cooperation with them.

The contractor  is required to present and explain its approach to steering the measures with the project partners and its contribution to the results-based monitoring system.

The contractor  is required to describe the key processes for the services for which it is responsible and create a schedule that describes how the services according to Chapter 2 are to be provided. In particular, the contractor  is required to describe the necessary work steps and, if applicable, take account of the milestones and contributions of other actors in accordance with Chapter 2.

The contractor  is required to describe its contribution to knowledge management for the partner and GIZ and promote scaling-up effects (learning and innovation).

Other specific requirements

The mission will be carried out by the Consultant in collaboration with the Smart Africa Secretariat and two (2) multisectoral teams composed of senior government officials to be made available by the Ministry in charge of Information and Communication Technologies (ICT) or the Government Agency in charge of the Development of Smart Cities of each selected member country.

Also, the Consultant's methodological approach will consist of:

  • Conduct a literature/desktop review to gain a good understanding of Africa’s digital health landscape .
  • Write an interim report for each planned report;
  • Collect comments on each draft report and make consequential revisions in the final version;
  • Assume primary responsibility for drafting the strategy and work with the designated staff by each Ministry or the Government Agency in charge ICT and Health
  • Support from Smart Africa Secretariat for exchanges with countries and the collection of documents for the analysis of the existing situation;
  • The Consulting Firm will do a final document that will provide strategic actions/recommendations and implementation plans on digital health strategies/policies/plans in Africa.  The white paper based on this study will also make a strong case for a digital health flagship for Smart Africa.  The recommendations will be done for African governments, including policy and decision makers.

Project management of the contractor

The contractor  is required to explain its approach for coordination with the GIZ project.

  • The contractor is responsible for selecting, preparing, training and steering the experts (international and national, short and long term) assigned to perform the advisory tasks.
  • The contractor makes available equipment and supplies (consumables) and assumes the associated operating and administrative costs.
  • The contractor manages costs and expenditures, accounting processes and invoicing in line with the requirements of GIZ.

The contractor reports regularly to GIZ in accordance with the AVB of the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH from 2018

The contractor  is required to draw up a personnel assignment plan with explanatory notes that lists all the experts proposed in the offer; the plan includes information on assignment dates (duration and expert days) and locations of the individual members of the team complete with the allocation of work steps as set out in the schedule.

The contractor  is required to explain its approach for coordination with the GIZ project.

3.Personnel concept

The contractor  is required to provide personnel who are suited to filling the positions described, on the basis of their CVs, the range of tasks involved and the required qualifications.

The below specified qualifications represent the requirements to reach the maximum number of points.

Team leader

Tasks of the team leader

  • Overall responsibility for the advisory packages of the contractor (quality and deadlines)
  • Coordinating and ensuring communication with GIZ, partners and others involved in the project
  • Personnel management, in particular identifying the need for short-term assignments within the available budget, as well as planning and steering assignments and supporting local and international short-term experts
  • Regular reporting in accordance with deadlines

Qualifications of the team leader

  • Education/training (2.1.1): A minimum of a master’s degree in computer engineering, ICT, development economics or studies or related fields or relevant experience in lieu of an advanced degree; with a minimum of 15 years’ experience in project management of global, large and senior teams with a focus on technology and user centric demand delivery in a public context;
  • Language (2.1.2): Must be fluent in both written and spoken English Language. Knowledge of French will be an added advantage
  • General professional experience (2.1.3): 10 years of professional experience as a Project Manager of global, large and senior teams with a focus on technology and user centric demand delivery in a public context.
  • Specific professional experience (2.1.4): 10 years of proven experience in the digital health, public digital programs/projects in government. Experience with Africa governments is an added advantage.
  • Leadership/management experience (2.1.5): 6 years of management/leadership experience as project team leader or manager in a company
  • Regional experience (2.1.6): 5 years of experience in projects in Africa.
  • Development Cooperation (DC) experience (2.1.7): 10 years of experience in DC projects
  • Other (2.1.8): Participated in at least three similar projects

Expert 1: IT expert with a focus on Digital Health

Tasks of expert 1

  • Responsible of the digital health aspects of the white paper.
  • Responsible for tasks and providing inputs and recommendations regarding digital health
  • Responsible and attend to any other procedure, legal or regulatory tasks that may come up in the course of this assignment.

Qualifications of expert 1

  • Education/training (2.2.1): University qualification (bachelor’s degree) in Science or Engineering, specialized in Urban Planning or equivalent with 5 years of successful experience in urban planning, particularly for sustainable and smart cities;
  • Language (2.2.2): Must be fluent in both written and spoken English Language. Knowledge of French will be an added advantage
  • General professional experience (2.2.3): 5 years of successful experience in urban planning
  • Specific professional experience (2.2.4): Experience in projects regarding sustainability and smart cities
  • Leadership/management experience (2.2.5): n/a
  • Regional experience (2.2.6): n/a
  • Development Cooperation (DC) experience (2.2.7): n/a
  • Other (2.2.8): Participated in at least three similar projects.

Expert 2: Socio-economist expert

Tasks of expert 2

  • Responsible for the digital transformation aspect of the white paper including elaboration of digital health goals/objectives/indicators of the white paper
  • Responsible for the elaboration of the digital health strategic actions, relevant policies and programs that will lead to digital transformation in the health sector.
  • Responsible and attend to any other assignment activity, procedure, legal or regulatory tasks that may come up in the course of this assignment.

Qualifications of expert 2

  • Education/training (2.3.1): University qualification of a Master’s degree in public policy and administration, development economics/ studies, sociology or any equivalent discipline with focus on digital innovation, digital transformation and digital policy.
  • Language (2.3.2): Must be fluent in both written and spoken English Language. Knowledge of French will be an added advantage
  • General professional experience (2.3.3): 5 years of proven experience in the implementation of information systems in public and private administrations as well as
  • Specific professional experience (2.3.4): 5 year’s experience in implementing digital policy and programs in the public sector especially in the African countries
  • Leadership/management experience (2.3.5): n/a
  • Regional experience (2.3.6): n/a
  • Development Cooperation (DC) experience (2.3.7): n/a
  • Other (2.3.8): Participated in at least three similar projects.

Soft skills of team members

In addition to their specialist qualifications, the following qualifications are required of team members:

  • Team skills
  • Initiative
  • Communication skills
  • Sociocultural competence
  • Efficient, partner- and client-focused working methods
  • Interdisciplinary thinking

4.Costing requirements

Assignment of personnel

Team leader:  Assignment in country of consultants’ residence for 25 expert days

Expert 1:         Assignment in country of consultants’ residence for 25 expert days

Expert 2:         Assignment in country of consultants’ residence for 10 expert days

Travel

The assignment is based in Kigali. Due to the ongoing global pandemic and the established modus operandi of mobile working, the assignment does not require travelling to Kigali and/or abroad. Should the contractor  deem travel necessary, s/he is required to calculate the travel by the specified experts and the experts it has proposed based on the places of performance stipulated in point 2 and 4 and lists the expenses separately by daily allowance, accommodation expenses, flight costs and other travel expenses.

5.Inputs of GIZ or other actors

GIZ and Smart Africa Secretariat are expected to make the following available:

  • Transportation on site with own project vehicle – should travel occur
  • Smart Africa will make a Project Manager available to co-steer the project overview and serve as a focal point to reach out to during the assignment.
  • Introductions to relevant stakeholders and the working group.

6.Submission and evaluation of EoI

Please indicate this assignment number in your submission email: 83386398

EoI will be evaluated based on the following criteria:

  • Company or individual profile,
  • Relevant experience,
  • Company strategies to assure agility, flexibility and responsiveness,
  • Personnel and,
  • Financial offer.

 The EoI should contain the following:

For Technical Proposal:

The structure of the offer must correspond to the structure of the ToRs. In particular, the detailed structure of the concept (Chapter 2) is to be organised in accordance with the positively weighted criteria in the assessment grid (not with zero). It must be legible (font size 11 or larger) and clearly formulated. The offer is drawn up in English (language).

The complete offer shall not exceed 10 pages (excluding CVs).

The CVs of the personnel proposed in accordance with Chapter 4 of the ToRs must be submitted using the format specified in the terms and conditions for application. The CVs shall not exceed 4 pages. The CVs must clearly show the position and job the proposed person held in the reference project and for how long.

If one of the maximum page lengths is exceeded, the content appearing after the cut-off point will not be included in the assessment.

  • Company or business registration certificate
  • References and recommendations of similar works executed by the company in Rwanda or elsewhere outside of Rwanda.
  • VAT registration certificate if available
  • Latest tax clearance certificate

For the Financial Proposal: 

The Financial Proposal indicates the contract price, supported by a breakdown of consultancy fee per day + all other costs such us (if needed) daily allowance, accommodation expenses. The cost must be in RWF and VAT excluded.

Please submit electronically your EoI (technical & Financial offer)  in 2 separated PDF files  to this email: RW_Quotation@giz.de until latest Friday 30 July 2021 at 4:00 pm,

 Please indicate this assignment number in your submission email: 83386398

 

Hard copies are not allowed this time

GIZ reserves all rights