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Executive Personal Assistant–Office of the Director 

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RECRUITMENT NOTICE                                   

The Legal Aid Forum (LAF) is a national civil society network of legal aid service providers. Our membership ranges from national and international NGOs, trade unions, faith-based associations, and professional bodies to University legal aid clinics, all working towards improving access to justice, legal aid, and Human rights in Rwanda.

In order to effectively accomplish its mission and vision, LAF is recruiting qualified and skilled individuals to fill the following vacant position within its Secretariat.

 

No

 

Position

 

Qualifications and desired skills

 

Summary of key responsibilities

1.

Executive Personal Assistant–Office of the Director 
(Executive PA)

  • Bachelor’s degree in Public Administration, International Relations, Law, or any other relevant field;
  • 3 years’ experience in the field;
  • Fluent in written and spoken English, French, and Kinyarwanda
  • Excellent IT skills. 

 

  • Provide high-level and professional administrative and management support to the Director;
  • Assist the Director in managing the daily work of LAF and making sure it is completed on time
  • Assist the Director in Coordinating departments;
  • Coordinating all appointments of the Director;
  • Act as the first point of contact with people from both inside and outside of LAF Secretariat;
  • Arranging travels, visas and accommodation and occasionally traveling with the Director to take notes or dictation at meetings or to provide general assistance during presentations;
  • Screening phone calls, enquiries and requests and handling them when appropriate;
  • Organizing and maintaining diaries and making appointments;
  • Dealing with incoming emails, faxes and often corresponding on behalf of the Director;
  • Organizing and attending meetings and ensuring the Director is well prepared for meetings and events. 

 

How to apply:

Those interested and fulfilling the requirements should send a CV, a short cover letter and a copy of the degree(s)/Certificate(s) electronically to legalaidrwanda@gmail.com and cc halexis@legalaidrwanda.org

Only PDF files will be considered. Please indicate in the subject of the email the position you are applying for such as “PM, Executive PA, and CS”. Applications will be reviewed on a rolling basis. Only shortlisted candidates will be contacted.