Hiring an Event Management Company for the 2022 Youthconnekt Africa Summit

United Nations Development Programme -Rwanda

Rwanda is among eight pilot countries selected in January 2007 to implement the One UN Reform , which enables the UN System to provide a more effective and coherent response to the needs of the Government of Rwanda and its Development Partners. As part of the UN Country Team, UNDP works with other sister agencies to implement the “One UN – Delivering as One” process. UNDP-Rwanda’s programmes and activities respond to the challenges facing the country to achieve the Millennium Development Goals (MDGs).

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REQUEST FOR PROPOSAL

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HIRING AN EVENT MANAGEMENT COMPANY FOR THE 2022 YOUTHCONNEKT AFRICA SUMMIT.

RFP No.: REFERENCE: RFP/UNDP/RWA/2022/024 _ eTendering Event ID: 00000013187

Project: Joint Programme on Youth

Country: RWANDA

Issued on: 3 August 2022

Section 1.  Letter of Invitation

The United Nations Development Programme (UNDP) -RWANDA Country Office hereby invites you to submit a Proposal to this Request for Proposal (RFP) for HIRING AN EVENT MANAGEMENT COMPANY FOR THE 2022 YOUTHCONNEKT AFRICA SUMMIT. 

This RFP includes the following documents and the General Terms and Conditions of Contract which is inserted in the Bid Data Sheet (BDS):

Section 1: This Letter of Invitation

Section 2: Instruction to Bidders 

Section 3: Bid Data Sheet (BDS)

Section 4: Evaluation Criteria

Section 5: Terms of Reference

Section 6: Returnable Bidding Forms 

  • Form A: Technical Proposal Submission Form
  • Form B: Bidder Information Form
  • Form D: Qualification Form 
  • Form E: Format of Technical Proposal 
  • Form F: Financial Proposal Submission Form
  • Form G: Financial Proposal Form

Detailed Terms of Reference (ToR) as well as other requirements have been provided through the UNDP eTendering system accessible at” https://etendering.partneragencies.org Event ID: RWA10- 0000013187

You are kindly requested to indicate whether your company intends to submit a Proposal by directly clicking on “Accept Invitation” button when receiving this invitation.

If you are interested in submitting a Proposal in response to this RFP, please prepare your Proposal in accordance with the requirements and procedure as set out in this RFP and submit through the online eTendering system not later than 17th August 2022 before 5:00 PM Kigali Time.

You may also utilize the “Accept Invitation” function in eTendering system, where applicable. This will enable you to receive amendments or updates to the RFP. Should you require further clarifications, kindly communicate with the contact person/s identified in the attached Bid Data Sheet as the focal point for queries on this RFP.

IMPORTANT NOTE: YOU ARE ADVISED TO SUBMIT YOUR PROPOSAL ONE DAY IN ADVANCE TO AVOID ANY TECHNICAL ISSUE THAT MAY OCCUR AT THE LAST MINUTE.

UNDP looks forward to receiving your Proposal and thank you in advance for your interest in UNDP procurement opportunities.

Issued by: Approved by:

Name: Mbasa Rugigana 

Title: Procurement Analyst

Date: August 3, 2022

Name: Bernardin Uzayisaba  

Title: Resident Representative a.i

Date: August 3, 2022

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