Monitoring Assistant, GS 5 - Kirehe

Rating: 
Average: 3.1 (136 votes)

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Career Opportunities: Monitoring Assistant G5 (Kirehe Field Office) (86970)

Requisition # 86970 - Posted 08/08/2018 - Fixed Term - Africa, Central & Eastern - Rwanda - Kerehe - Working Job Language (2) - PROGRAMME & POLICY
 

 

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
  •  Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
  •  Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
  •  Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

  • Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
  •  Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
  •  Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
  •  Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

  • Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
  •  Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
  •  Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
  •  Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

  • Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
  •  Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
  •  Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
  • Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

ORGANIZATIONAL CONTEXT

These jobs are found primarily in WFP Field based Offices, and job holders typically report to Programme Policy Officer or Programme Associate. The reporting lines may change depending on the size of the office.
At this level job holders are expected to take responsibility for completion of a range of processes and activities related to monitoring that require some interpretation of standard guidelines/practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.

JOB PURPOSE

To coordinate, monitor and support the implementation of WFP food assistance at Kirehe Field Office, in close collaboration with the implementing partners.  

KEY ACCOUNTABILITIES (not all-inclusive)

Under the supervision of the Head of Kirehe Field Office, the Monitoring Assistant will be responsible for the following tasks:

General:

  • Perform specialized and/or standardised processes and activities within the specific technical area of work supporting alignment with wider programme policies and guidelines.
  • Provide project management and/or general office support following established targets and WFP’s policies and procedures.
  • Within the specific area of responsibility, compile data and support analysis and preparation of reports (e.g. food assistance needs, resource utilization, programme status, performance) in order to support operational decision-making.
  • Perform accurate, timely recording of data within the specific technical area of work (e.g. food security and vulnerability assessments) following corporate standards and guidelines.
  • Work and exchange information with internal counterparts to support effective collaboration, implementation and monitoring of ongoing project activities.
  • Support communication and activities with local partners, agencies, NGOs and government institutions.
  • Act as a point of contact for resolution of general operational queries requesting assistance where necessary.  
  • Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy needed resources to affected areas at the onset of the crisis.

Specific:

  • Prepare monthly food requirements and food release notes for the supported activities, monitor the implementation of the food assistance, assist in the implementation of the food distribution, review and document the achievements, identify constraints and provide feedback accordingly;
  • In close collaboration with the implementing partners ensure that food is efficiently prepared, distributed and that beneficiaries receive their full entitlements as required;
  • Coordinate with logistics assistant to monitor and review the overall food commodity movements such as food deliveries, storage, transport and distribution at the site and verify that food received has been properly recorded, and damaged or suspected damaged commodities are reported;
  • Compile data and support analysis and preparation of reports (e.g. food assistance needs, resource utilization, programme status, performance) to support operational decision-making;
  • Liaise with other UN agencies and implementing partners involved in implementing activities at the field office level, including participation on behalf of WFP in inter-agency and sector meetings;
  • Report periodically to the Head of Field Office on relevant events regarding food management, distribution and other related issues; Identify any apparent issues in the programme and report them to the appropriate personnel;
  • Provide technical support to the implementing partners, support, supervise and train field partners' personnel as appropriate;
  • Contribute to the development of weekly and monthly situation reports at the field office level, analyse and review the monthly cooperating partner reports;
  • Compile data and support analysis and preparation of reports (e.g. food assistance needs, resource utilization, programme status, performance) to support operational decision-making;

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A completion of a University Bachelors Degree in a relevant field is desirable.
Language: Fluency in both oral and written communication in the English language. Working knowledge of French is added advantage.

OTHER SPECIFIC JOB REQUIREMENTS

  • Good at networking with partners, possess communication skills, with skills in report writing.
  • Substantial experience in food distribution systems, and food assistance activities especially for vulnerable people.
  • Experience in monitoring of livelihood activities at the field office level

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has facilitated communication with technical teams (i.e. nutrition, VAM, etc.).
• Has contributed to implementation of programmes.
• Has observed or assisted with policy discussions.

TERMS AND CONDITIONS

DEADLINE FOR APPLICATIONS

22 August 2018

Female applicants and qualified applicants from developing countries are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.