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Procurement Manager, Stock Controller and Clinical Data Manager

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Job Opportunity:  Procurement manager, stock controller and clinical Data manager (1)

Background:

LEADERS IN HEALTH SERVICES – LHS Ltd is an incorporated company, registered with the Rwanda Development Board. Its main objectives is to improve surgical care delivery in Rwanda by augmenting the Rwandan Health Sector with much needed ambulatory and elective surgical services through EJO HEZA SURGICAL CENTRE, a Specialized Hospital for General Surgery, Trauma – Orthopedics, Pediatric Surgery, ENT surgery, Urology, Cleft Surgery and Neurosurgery.

Principal place of business:   

  • LEADERS IN HEALTH SERVICES / EJO HEZA SURGICAL CENTRE,
  • KIGALI CITY, DISTRICT OF GASABO, SECTOR OF REMERA, CELL OF RUKIRI 1,
  • KG 636 ST 3
  • O. Box 2416 Kigali

Despite our government’s major achievements within the health sector, the need for surgical services is still huge. University Hospitals, where most of the specialist surgeons work, must focus most of their efforts managing the most acutely unwell patients and patients with other complicated surgical conditions. The less acute and less complicated surgical conditions that are normally managed on elective basis have less and less room in the referral hospitals. They are usually scheduled and the waiting time is more or less 6 months. We are often finding that the long waiting times can result in the simple case becoming emergency or complicated – for instance, the simple inguinal hernia that progresses to a strangulated hernia. These cases then further impact the compound situation at the referral hospitals.

Ejo Heza Surgical Centre offers an opportunity for surgical treatment to the above mentioned patients through ambulatory surgical services with extended recovery area for up to 72 hours.

Ejo Heza Surgical Centre was opened to the public in July 2016 with a focus on the care of elective surgical conditions in the areas of General Surgery, Cleft Surgery and Trauma – orthopedics.

Since November 2019 Ejo Heza surgical centre was granted by the Ministry of Health the license to include other surgical specialties such as Urology, Neurosurgery, Pediatric Surgery and ENT Surgery.

In addition to be fully equipped with modern surgical and diagnostic equipment, Ejo Heza Surgical Centre employs highly qualified health care professionals in order to meet the needs of the patients.

Our Vision:

To be the trusted Leader in caring for people

Our Mission:

At Ejo Heza Surgical Centre, we are committed to providing excellence in the delivery of surgical care within a cost effective manner.

We are not only committed to providing timely individualized care but also treating both our patients and their families with compassion and respect.

CORE VALUES:

Service:  We strive to anticipate and meet the needs of our patients and co- workers

Patient first: The patient is our first priority in everything we do

Professionalism: We conduct ourselves according to the highest ethical standards

Respect: We treat each individual with the highest professionalism and dignity

Innovation: We embrace change and work to improve all we do

Teamwork: We believe that system effectiveness is built on collective strength of everyone

 SUMMARY OF SCOPE OF WORK

LHS/EHSC seeks the Procurement manager, stock controller and clinical Data manager, who will be reporting to the Hospital Administration Manager. The Incumbent will provide operational support to the procurement section, store controlling and clinical data management.

Responsibilities include but not limited to:

  • Create and maintain good relationships with vendors/suppliers
  • Maintain records of purchases, pricing, and other important data
  • Negotiate the best deal for pricing and supply contracts
  • Ensure that the products and supplies are high quality
  • Maintain and update a list of suppliers and their qualifications, delivery times, and potential future development
  • Work with team members (Managing director, doctors, all in-charges) to complete duties as needed
  • Receive and prepare the requisitions from all the hospital services
  • Prepare stock status reports and perform physical inventory counts and maintain count of all merchandise and prepare reports for all shortages.
  • Forecast supply and demand to prevent overstocking and running out-of-stock
  • Place orders to replenish merchandise (drugs, hospital consumables and other) as needed
  • Track shipments and address any delays
  • Oversee storage of products, particularly paying attention to expiration dates
  • Coordinate regular and annual inventory
  • Keep updated inventory records
  • Collect data from hospital records and staff
  • Enter the data
  • Submit a monthly report to Hospital Management and MOH

Technical requirements/Competencies /Skills

  • Bachelor’s degree in finance, logistics or a related field
  • Solid knowledge and understanding of procurement processes, policy, and systems
  • Minimum 3 years’ experience as a procurement officer or related position in a busy office.
  • Proficient computer skills, including Microsoft Office (Word, PowerPoint, Outlook, and Excel)
  • Ability to analyze problems and strategize for better solutions
  • Ability to negotiate, establish, and administer contracts
  • Excellent verbal and written communication skills
  • Ability to multitask, prioritize, and manage time efficiently
  • Accurate and precise attention to detail
  • Ability to work well with management and staff at all levels
  • Goal-oriented, organized team player
  • Good understanding of supply chain procedures
  • Working knowledge of inventory management
  • Excellent organization skills
  • Good communication and negotiation abilities.

How to apply:

Applications must be sent to the Managing Director via email:  hr.leadersinhealthservices@gmail.com with “Procurement manager, stock controller and clinical Data manager ” in the subject lineno later than May 21, 2021.  

 NBThe application file should be submitted in one PDF file that combines:

  • Motivation letter
  • Updated CV (3 pages max), including three professional references. References should include the current direct supervisor and previous direct supervisors with their full names, phone number and email address.
  • Notarised academic degrees.
  • Copy of medical insurance card.
  • Proof of employment history.

LEADERS IN HEALTH SERVICES – LHS Ltd is proud to be an equal opportunity employer.  All qualified applicants will receive equal consideration. Any efforts to influence the recruitment process will lead to automatic disqualification.

Shortlisting and interviews will be done on rolling basis until the position is filled. Only applicants fulfilling the above requirements will be contacted. If you do not hear from us within two weeks from the submission, consider your application unsuccessful.