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Provision of hotel &Accommodation and conference services for VSO Rwanda

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Voluntary Service Overseas (VSO) is an international development charity with a vision for a "world without poverty" and a mission to "bring people together to fight poverty".

INVITATION FOR BID FOR HOTELSBID (IFB)

For the provision of hotel accommodation and conference services for VSO Rwanda

Voluntary Service Overseas (VSO) is an international development NGO that has been operating in Rwanda since 1998. Our programmes include education, social inclusion, and governance (with a focus on disability and gender), livelihoods, and youth. We work through volunteers to tackle poverty and inequality and enable people and communities to play a more active role in development.

VSO Rwanda is looking for qualified hotels / Guest houses that provide the venue for workshops, seminars, conferences, accommodation, foods, and beverages services across all Districts.

If you are interested and your Hotel/Guesthouse is located in one of the District, you are invited to submit your quotation for the above services to the VSO office nearest to your location:

  1. VSO Head Office, Located KG 625 Street, House No12, Kimihurura Sector, Imihigo Village, Gasabo district.
  2. VSO Sub office Nyamasheke, Located at Kavune Village, Ninzi cell, Kagano Sector, Nyamasheke District
  3. VSO Sub Office Musanze, Located at NM222 ST 44, Byimana Village, Ruhengeri Cell, Muhoza Sector, Musanze District.
  4. VSO Sub Office Kayonza, Located at Mukarange Sector, Kayonza Cell, Cyeru Village, Kayonza district.
  5. VSO Sub Office Huye, Located at Plot no SH60ST, House No12, Huye district, Ngoma Sector, Taba village.

All received bids will be evaluated based on compliance with VSO specifications (such as venue location, availability, hotel standard, conference room facilities, technical requirements, and cost).

Value for money is essential.

Technical documents:

  • RDB certificate, VAT certificate, tax clearance certificate of this year of 2020
  • Copy of certificate of good completion from the Ministry or international organization of the year 2019/2020
  • The full address of your Hotel
  • RRA Clearance certificate
  • RSSB Clearance certificate

Financial documents

All prices are quoted in Rwf and VAT is included

A.    ACCOMMODATION PACKAGES

Description of service

                                              Price inclusive of taxes

 Accommodation including breakfast

Middle band: 3 Star

Room Category

Single Occupancy

Double Occupancy 

 

Superior Room

 

 

 

Deluxe Room

 

 

 

Family Suites

 

 

 

Lower band– Less than 3 star

Category 1

 

 

 

Category 2

 

 

 

Category 3

 

 

 

B.    CONFERENCE PACKAGES

Description of service

Price inclusive taxes

Full-day Conference

Package Per Guest

  • Conference room(s)with
  • Internet connection, projector and
  •   sound system equipment
  •   Markers Notebooks and pens and Flip Chart and markers.
  • 2bottles of Mineral water
  • 2 Break Tea/coffee, juices and

Assorted Snacks

  •  1 Lunch and a soft drink

 

Half-day Conference

Package Per Guest

  • Conference room(s)with
  • Internet connection,
  • projector and sound system
  • Markers, Notebooks, Pens, and Flip Chart, and markers.
  • 1 bottle of Mineral water
  • 1 Break Tea/coffee, juices, and assorted Snacks
  • 1 Lunch and a soft drink

 

Conference Rooms rental only

 

1-20

20-50

50-100

100-200

200 and above

 

Sound system

 For one day

 

Projector

For one day

 

 

Coffee break per person

Break Tea/coffee, juices and

Assorted Snacks

 

 

Lunch per person

Including soft drink

 

Dinner per person

Including soft drink

 

Mineral water

Bottle 300 ml

 

Soda

Bottle 300 ml / 500 ml

 

Natural juice

Bottle 500 ml

 

 

 

 

C.    DINNER, LUNCH AND COFFEE BREAK

 Other services: Airport pickup, Printing, and Photocopying, Internet, Laundry, Swimming pool, Sauna &massage, and Gym.

NB: VSO doesn’t pay for alcoholic drinks.

The deadline for submission of bids is 30th November 2020; for more information please call 0788302625 or 0788429019.

Done at Kigali, 4th November 2020

Simeon Runesha

Acting Country Director

VSO International