Provision of Hotels and Catering Services

Rating: 
Average: 4.8 (93 votes)

The Institute of Policy Analysis and Research-Rwanda is a registered independent, not-for-profit research and policy analysis Think Tank in Rwanda. It became fully functional in 2008 with the support of African Capacity Building Foundation (ACBF ) and International Development Research Center (IDRC) with initial start up support from the Government of Rwanda.

TENDER FOR PROVIDING HOTELS AND CATERING SERVICES

The IPAR-RWANDA  invites eligible hotels to submit bids for providing hotel services as indicated here below:

A number of hotels needed:

  •  Hotel of the highest class and  its branches in the province if any
  • Any number  of hotels of high classes  in Kigali and province if any
  • Any number of the hotel of middle classes in Kigali and province if any

Hotel of the highest class (5 Stars)

All facilities necessary for the hotel of 5 stars

Proof of latest categorization (if any)

The list of services provided and its prices

N.B: Conference room shall have (Wi-Fi connectivity, projectors, sound system, Flip chart board notepads, pen, chairs, and tables)

Hotel of  a high class (4 Stars)

All facilities necessary for the hotel of 5 stars

Proof of latest categorization (if any)

The list of services provided and its prices

N.B: Conference room shall have (Wi-Fi connectivity, projectors, sound system, Flip chart board notepads, pen, chairs, and tables)

Hotel of  a middle class (3 Stars)

All facilities necessary for the hotel of 5 stars

Proof of latest categorization (if any)

N.B: Conference room shall have (Wi-Fi connectivity, projectors, sound system, Flip chart board notepads, pen, chairs, and tables)

B. Pricing modalities: The list of services provided by the hotel and its pricing

  1. The price of hiring different categories of rooms
  2. The price of hiring different categories of conference rooms ½ a day buffet, coffee break  and 0.5 L of water included
  3. The price of hiring different categories of conference rooms ½ a  day with  only a bottle of 0.5 L of water included
  4. The price of hiring different categories of conference rooms one (1)  day buffet, coffee break  and two bottle of 0.5 L  of water included
  5. The price of hiring different categories of conference rooms one (1) day  with only a bottle of  0.5 L of water included
  6. Cocktail  (snacks +Local drinks ) per one person
  7. Cocktail (snacks+ all mixt  drinks) per one person
  8. Outside catering services in Kigali (Price per one person) Buffet and coffee break
  9. Outside catering services in other provinces ( price per one person) Buffet and coffee break
  10. Prices for other services provided  by the hotel not mentioned above

N.B:

  • The post qualification will be made in order to check if quality services presented in documents are real.
  • Hotels requested in provinces shall be used temporarily only when IPAR-RWANDA reallocates its activities or event considering the chosen province.
  • The price shall be included  all taxes
  • No complaint shall be made if no service commended/ordered.
  • This tender is for a one-year renewable if both parties agree.
  • All hotels that fulfill the requirements will be retained.
  • The following administrative documents are required (Trade license; Valid tax clearance from RRA, Valid certificate from RSSB; bid security: 200,000 Frw) and certificates of good completion for the similar tenders executed.

                                       

This tender is for one-year renewable if the contractor has well performed and agreed by both parties.

Well printed bids, properly bounded and presented in two copies, one of which is the original must reach IPAR Procurement Office not later than 20/12/2019 at 10:00 am. The opening will be on the same day at 10:30 am.