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Re- advertisement -(RFQ) for the Supply, delivery, and Installation of Equipment for Maize flour processing unit on behalf of SOSOMA Industries Ltd

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Re- advertisement Request for Quotations (RFQ) for the supply, delivery, and installation of equipment for maize flour processing unit on behalf of SOSOMA Industries Ltd.

 I. Background and Context 

SOSOMA Industries Ltd is a Limited Company established on November 1st, 2008 with a capital of sixty million five hundred thirty thousand Rwandan Francs (FRW 60,530,000) divided into 6,053 shares.  SOSOMA Industries Ltd is equipped with the certificate of domestic company registration No: 101767471 and Investor certificate No C/658/2009.

SOSOMA Industries Ltd sells nutritious high-quality products especially to an infant, young and elder people including pregnant women, vulnerable people such as people affected by humanitarian crisis, chronic diseases, …

The Vision of SOSOMA Industries Ltd is to be a leader in provision of safe, quality nutritious foods towards elimination of malnutrition in the region. This will be achieved through its missions of producing and supplying safe, high-quality, and value-added nutritious foods that focus on customer needs.

Now SOSOMA Industries Ltd is implementing an Integrated Development Project entitled: "Ensuring food and job security during the COVID-19 pandemic in Rwanda by creating jobs and increasing community income through enhancement of the maize supply chain and flour processing" in partnership with GIZ.

In this regard, SOSOMA Industries Ltd hereby solicits quotations from qualified suppliers to tender for this solicitation.

Prospect offerors are responsible for ensuring that their offers are received by SOSOMA Industries Ltd in accordance with the instructions and guidance, terms, and conditions described in this RFQ. Failure to adhere with instructions described in this RFQ may lead to disqualification of an offer from consideration.

 II. Offer Deadline and Protocol

Offers must be received not later than 10:00 am local Kigali time on 25th October 2021 at 10:00 am in a well-sealed envelope with the following mention: Quotations to supply, deliver and install equipment for maize flour processing unit on behalf of SOSOMA Industries Ltd, do not open except in public, or by e-mail to sosoma@sosoma.rw

 III.Questions

Questions regarding the technical or administrative requirements of this RFQ may be submitted no later than pm local Kigali time on 25th  October  2021 at 09: 00 am by email to: sosoma@sosoma.rw . Questions must be submitted in writing; phone calls will not be accepted. Questions and requests for clarifications – and the responses thereto – that SOSOMA Industries Ltd believes may be of interest to other Tenderers will be circulated to all RFQ recipients who have indicated an interest in bidding.

Only the written answers issued by SOSOMA Industries Ltd will be considered official and carry weight in the RFQ process and subsequent evaluation. Any verbal information received from employees of SOSOMA Industries Ltd or any other entity should not be considered as an official response to any questions regarding this RFQ.

 IV.Specifications

Exhibit A, contain the technical specifications of the required items. All items offered in response to this RFQ must be new and unused. Please note that, unless otherwise indicated, stated brand names or models are compulsory. An equivalent substitute is not acceptable.  Each lot is indivisible and bids is done for maximum 2 lots.

 V. Quotations 

Quotations in response to this RFQ must be priced on a fixed-price, all-inclusive basis including delivery and all other costs. Pricing must be presented in Rwandan Francs (RWF). Offers must remain valid for not less than ninety (90) calendar days after the offer deadline. Bidders are requested to provide quotations on official letterhead or format.

VI. Delivery

The delivery location for the items described in this RFQ is at the SOSOMA Industries Ltd  Maize plant location at Kanzenze- Bugesera. As part of its response to this RFQ, each supply is expected to provide an estimate (in calendar days) of the delivery timeframe (after receipt of order). The delivery estimate presented in an offer in response to these ToRs must be upheld in the performance of any resulting contract.

 VII. Warranty

Warranty service and repair within cooperating arrangement is required for all items under this RFQ. The warranty coverage must be valid on all items for a minimum of six (6) months after delivery and acceptance of the items unless otherwise specified in the contract.

VIII. Taxes

SOSOMA Industries Ltd is exempt from being charged, customs duty or fee, excise tax, road tax, or any other form of tax or tariff for goods and services purchased for donor-funded activities, and therefore, offers must indicate detailed price for relevant taxes if applicable.

 IX.Eligibility

 Any bidder interested to apply for this tender has to fulfill the following conditions:

  1. Being a legally registered Company or Society authorized to operate in Rwanda with specializations to supply maize equipment,
  2. Having the proven experience by 3 recent certificates of good completion,
  3. The bidder must use EBM (Electronic Billing Machine) for all invoices to be paid,
  4. The bidder must provide recent certificates of no litigation with RRA,

X.Opening for administrative documents and financial proposals

The well-sealed administrative documents and financial proposals received on time will be opened in the presence of the bidders/representatives on Monday 25th October 2021at 10:30 am (Kigali Time) at the headquarters of SOSOMA Industries Ltd located in Kicukiro District-Niboye sector.

 XI. Evaluation and Award

The award will be made to a responsible bidder whose offer follows the RFQ instructions, meets eligibility requirements, and is judged to be the best value based on a lowest-price, technically- acceptable basis. Please note that there are significant deficiencies regarding responsiveness to the requirements of this RFQ, an offer may be deemed "non-responsive" and thereby disqualified from consideration, SOSOMA Industries Ltd reserve the right to waive immaterial deficiencies at its discretion.

 XII. Cost of Bidding

The Bidders shall bear all costs associated with the preparation and submission of their tenders, and SOSOMA Industries Ltd, will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the tendering process

 XIII. Expertise

  • 3 references and/or certificates of good completion;
  • Proposals: good presentation accompanied by a signed letter of intent;
  • Registration certificate from Rwanda Development Board (RDB);
  • Valid Tax Clearance Certificate;
  • Presentation of proof of the possession of EBM
  • The proposal should:
  • have two sections: technical and financial/quotation
  • establish an understanding of the assignment

The Bidder is expected to examine all instructions, forms, terms, and specifications in the tender documents. Failure to furnish all information required by the tender documents or to submit a tender not substantially responsive to the tender documents in every respect will be at the bidders’ risk and may result in the rejection of its tender.

 XIV.Effect of Termination

Upon the effective date of termination of this tender, all legal obligations, rights, and duties arising out of this tender shall terminate except for such legal obligations, rights, and duties as shall have accrued prior to the effective date of termination and except as otherwise expressly provided in the tender.

 EXIBIT A: Automatic dosifier Machines

Description

Details

QTY

U.P

TOTAL

Type

Fully automatic, gravimetric/volumetric

2

 

 

Material

Food-grade stainless & plastic

Dimension

L86cm, W55cm, H40cm

Empty weight

26kg

Input Voltage

90 - 265 VAC

Output Voltage

24 VDC

Power Consumption

100W

Motor Holding Torque

5.2N-m

Grain Hopper Capacity

50kg

Premix Hopper Capacity

5kg

Max Feed Rate

2.5kg/hour of Premix

Min Feed Rate

N/A

Accuracy

+/- 10%

Additional Features

1.LED Weight Display

2.Data Storage

3. Adjustable Pitch for Installation

4. Adjustable Grain Flow Rate

5.Programmable Dose Threshold

6.Detachable Grain Shield

7.Both gravimetric and volumetric modes

Total

-

 

 

 

Note: The total cost must include all other  involved costs to deliver the equipment to the destination point ( taxes transport cost, road insurance…..)

Done at Kigali,4th October 2021

 

Diane NDAGIJIIMANA

MANAGING Director