Request for Quotation for Security Systems Maintenance and Related Equipment

Urwego Bank PLC
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 Request for quotations “RFQ 2022/06/IT/Sec/008”

TITLE: Request for quotation for security systems maintenance and related equipment

Urwego Bank PLC (herein referred to as the Bank) hereby invites interested professional companies to submit their financial proposal.  Please note also the following,

  • All the quotations should be submitted in sealed envelopes with the following mentions: “RFQ-2022/06/IT/Sec/008 for security systems maintenance and related equipment , and submitted  to the bank’s reception at its head office located at , Plot 428, KN5 RD, UMUYENZI PLAZA, Remera Sector,Gasabo, Tel. +250 788173100,  Website: www.urwegobank.com;
  • The bidder  / company is requested to mention his address too in  the corner  side of the same envelope 
  • The quotations received, and acknowledged at the HO, will be opened and analyzed for selection by the Bank Tender Committee Members who will thereafter inform each bidder of the selection decision. 
  • The quotations should include the VAT along with a valid tax clearance certificate issued by RRA, a valid Trading license/incorporation certificate (Registre de Commerce). Note that the bidder should be in the field tying with this present tender as per RDB registration certificate; 
  • The bidder should present 2 completion certificates from reputable institutions to substantiate his competency 
  • Deadlines for submission: 05/07/2022 at 3:00 PM. 
  • Terms of reference document is on attachment 

Venue for submission: kindly remit your sealed bids quoting tender reference number, name of your company, and address to the following address: 

Reception of Urwego, KN 5 RD, Rukiri-Remera-Gasabo- Umuyenzi Plaza, P.O.BOX 748

For further information, please contact us on 0788569406

Done at Kigali on 20th  June  2022

Jimmy Rutabingwa 

Deputy CEO

TOR for tender of security systems maintenance and related equipment 

No: 1 Maintenance of CCTV systems

Branch name and Location 

Activities 

Price / quarterly VAT inclusive

Kimironko,  Gisozi, Nyabugogo,,Kicukiro, Nyamata, Rwamagana, Ngoma, Huye, Muhanga, Musanze, Rubavu, KCM, Rusizi and head office combined by Remera cameras

Quarterly maintenance and immediate intervention when required 

 

No: 2 Maintenance of access control

Branch name

Model of equipment

Activities 

Price / quarterly VAT inclusive

Head Office, Muhanga, Kicukiro, Kimironko, Gisozi and Remera

Walk-through, handheld metal detectors, Fingerprint biometric access control with time attendance management function, all devices for emergency exit systems and their accessories 

Quarterly maintenance and immediate intervention when required

 

No: 3 Maintenance of firefighting equipment

Branch name

Model of equipment

Activities 

Price / semiannual VAT inclusive

Head office, Remera, Kimironko branch and credit office, Gisozi, Nyabugogo, Kicukiro, Nyamata, Rwamagana, Ngoma, Huye, Muhanga, Musanze, Rubavu  Rusizi, Kabarore credit office, Gicumbi and Karongi.

firefighting systems and related equipment

semiannual maintenance for fire suppression systems, firefighting systems using water (hose reels) including water pumps maintenance and related reparation and Extinguishers DP and Co2 

 

No: 4 Maintenance of alarm equipment

Branch name

Model of equipment

Activities 

Financial Proposal / quarterly VAT inclusive

Kimironko, Remera, Kicukiro, Gisozi, Nyabugogo,   Nyamata, Rwamagana, Ngoma, Huye, Muhanga, Musanze, Rubavu, KCM and Rusizi branch

alarm equipment

Quarterly maintenance and immediate intervention when required

 

                      In case of removal and reinstallation for an existing system; NB: only labor 

Price / VAT inclusive

CCTV system within Kigali 

 

CCTV system in upcountry branches

 

Alarm system in upcountry

 

Alarm system within Kigali

 

Biometric finger print within Kigali

 

Biometric finger print located in upcountry branches

 

Connection for new additional cameras or motion sensors on existing system within Kigali 

 

Connection for new additional cameras or motion sensors on existing system in up country branches 

 

Note: Required materials for replacement, will be paid by the Bank after analysis of different quotations 

Refiling fire extinguishers activity:

No.

List of Equipments  

Price / VAT inclusive

1

Refiling 5 KG of CO2 fire Extinguisher

 

2

Refilling and pressurizing 9 KG of dry powder fire Extinguisher

 

3

Replacement of pin cover /plastic seal

 

Jimmy Rutabingwa 

Deputy CEO 

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