Request for Applications (RFA) No. 2019/04/026 to Support the Development of Agro-dealership Program in Rwanda

Rating: 
Average: 3.3 (120 votes)

CNFA is a not-for-profit international agricultural development organization headquartered in Washington, D.C. and dedicated to increasing rural incomes by empowering farmers and rural entrepreneurs. CNFA assists smallholders in increasing household-level food security and nutrition through improved agricultural practices, introduction of new varieties, diversification of crop production, food preservation and storage, development of farmer-based organizations, and strengthened linkages to markets. CNFA has a successful track record of implementing agricultural development programs in 43 countries.

USAID/Rwanda Hinga Weze Activity

Request for Applications (RFA) No. 2019/04/026

to

SUPPORT THE DEVELOPMENT OF AGRODEALERSHIP PROGRAM IN RWANDA

 Issuance Date:                                    April 01, 2019

Applicant Workshop Date:   April 17, 2019

Deadline for Applications:    May 10, 2019

Dear Applicant,                                                                                       

The USAID/Rwanda Hinga Weze Activity (Hinga Weze, or “HW”) is hereby releasing a Request for Applications (RFA) to award grants to develop profitable service-providing businesses, expand availability of agricultural input services, and increase the productivity and incomes of smallholder farmers in Hinga Weze districts. Through this RFA, HW will achieve these goals by providing two different types of matching grant opportunities: 1) grants to private entrepreneurs and Farmers’ Cooperative Unions to establish Farm Service Centers (FSCs) and 2) grants to agro-dealers through other models (such as mobile inputs supply scheme, model shop with diversified agro-inputs, promotion of other income generation services to farmers, etc. . Grantees will be required to implement their projects in one or more of the 10 districts targeted by Hinga Weze: Nyamagabe, Nyabihu, Gatsibo, Ngororero, Nyamasheke, Rutsiro, Karongi, Kayonza, Ngoma and Bugesera districts.

The grants will be awarded and implemented in accordance with the USAID and US Government regulations governing grants and Hinga Weze internal grants management policies. The RFA is organized as follows:

  • Request for Application
    • Section I: Program Description
    • Section II: Eligibility
    • Section III: Application Submission Information
    • Section IV: Evaluation, Selection, and Award Information
    • Section V: Terms and Conditions
  • Attachment 1: Grant Application
  • Attachment 2: Applicant Cover Letter

Applicants Workshop – Hinga Weze will host one free applicant workshops on April 17 2019, from 8:30am – 12pm at the Hinga Weze Kigali office, located at No. 7, KG 28, Kigali, Rwanda. The workshop will allow potential applicants the opportunity to learn more about the RFA requirements, and to ask any questions. Hinga Weze highly recommends that any serious candidates attend relevant questions/answers from the workshop will also be available upon request by emailing the Hinga Weze grants team at grants@cnfarwanda.org, if you are unable to attend.

For any questions during the grant application process, please contact grants@cnfarwanda.org.

Section I. Program Description

IA. ABOUT HINGA WEZE

Hinga Weze is a five- year activity of the United States Agency for International Development (USAID) and implemented by CNFA. The primary objective of Hinga Weze is to sustainably increase smallholder farmers’ income, improve the nutritional status of Rwandan women and children, and increase the resilience of the agriculture and food systems to the changing climate. This is envisioned to be achieved through sustainable increase of agriculture productivity, improving farmers’ access to market and improving nutrition outcomes of agriculture interventions.

IB. GRANT PROGRAM DESCRIPTION 

To achieve its target of increasing agricultural productivity and yield of 200,000 farmers by at least 50%, grants under Hinga Weze will be used to competitively support innovative proposals offering solutions in the domain of agro-retailing. The matching grants facility will represent a partnership between CNFA and grant recipients to introduce new business models and technologies such as Farm Service Centers (FSCs). Applicants will be required to match investments from their own businesses, or own funding source, to ensure ownership and sustainability of new activities or innovations introduced through the grant mechanism.

More information on eligibility is outlined in “Section II – Eligible Recipients” below.

(1) Objectives:

In ten districts targeted by Hinga Weze, the agro-inputs market is oftentimes low in quality and quantity since agro-dealers have limited financial capacity to purchase and to sell diversified inputs in sufficient quantity. Many agro-dealers sell agro-inputs only during the agriculture seasons and thereafter stop that business to wait again the following season. They also provide extension services but some of them are not well-equipped with knowledge about the agro-products and how to apply them.  . In addition, some farmers walk long distance; others do not obtain agro-inputs on time at an affordable price.

Under this RFA, Hinga Weze is soliciting applications from Rwandan small/medium enterprises (SMEs), such as agro-dealers, aggregators and other investors in agribusiness,  as well as youth and agro-dealer cooperatives, who are committed and motivated to establish or expand innovative business models that will bring climate smart inputs and/or seeds for nutrient-rich crops including iron-fortified seed beans, orange fleshed sweet potato (OFSP), vegetable seeds as nutrition response in Hinga Weze target districts.

 (2) Key Activities (KA):

 KA 1: Establish Farm Service Center (FSC)

Hinga Weze will provide grants to successful entrepreneurs or agricultural SMEs, with the intention of establishing Farm Service Center (FSC). In general, a Farm Service Center (FSC) is a market-oriented, private sector driven model based on a “One-Stop-Shop” concept that increases access to agricultural inputs, service and output marketing by small- and medium-sized farmers with an emphasis on boosting smallholder farmers’ productivity and income.

Through FSCs, farmers will have better access to quality and affordable agricultural inputs, services, and technical assistance compared with traditional retail systems that emphasize products for larger commercial farms, lack consistency in product quality, and provide limited and poor advisory services. In addition to addressing inputs and service needs of farmers, FSCs will serve as a platform to disseminate new techniques, technologies and practices; to provide training in a state-of-the-art training room and through an adjacent demonstration plot, and to provide aggregation services for small- and medium-sized farmers.

Successful applicants will have:

  1. Successfully established business (es) previously;
  2. Have proven management skills and business-oriented mindset;
  3. Established client lists, with proven innovative services to the clients;
  4. Sound financial track records; and
  5. Be willing and able to provide a 1:1 matching contribution.

FSCs must have qualified and paid personnel (veterinarian, agronomist) and sell quality inputs. The inputs sold through FSCs help establish farmers’ trust in quality and help guard against the risks of counterfeit or substandard products.

Anticipated Award Amount: 40,000,000 – 60,000,000 RWF

Anticipated Period of Performance: 2 years (starting in August 2019)

KA 2: Establish or Expand Agro-Inputs Shop (or mini-FSCs)

In 10 districts targeted by Hinga Weze, agro-dealers lack the financial capacity to purchase agro-inputs in sufficient quantity and are oftentimes obliged to purchase agro-inputs through multiple transactions, based on immediate farmer needs. Therefore, prices are not favorable for them, nor the farmer. In order to resolve this problem, Hinga Weze will award grants to agro-dealer cooperatives with viable business models focused on establishing or expanding small agro-inputs shop(s) that would provide year-round supplies by purchasing agro-inputs through a joint venture approach. Through this approach, agro-dealer cooperatives will be able to negotiate better prices with companies supplying improved seeds, fertilizers, lime, veterinary products and agriculture equipment. Successful applicants will provide evidence that established shops comply with agrochemical regulations (warehouse management). If certification has not been achieved by the time of submission of this grant application, successful applicants will provide a clear plan, with timeline, on how certification will be achieved. Hinga Weze grant will support the establishment of a suitable store and materials for the record keeping; Hinga Weze grant will NOT purchase agro-inputs to be sold in the agro-inputs shop.

Anticipated Award Amount:  10,000,000 – 25,000,000 RWF

Anticipated Period of Performance: 1 year (starting in July 2019)

(3) Expected Outcomes:

Selected applicants will be granted with the following: (1) either an in-kind grants or fixed amount award; and (2) technical support from CNFA/Hinga Weze.

The results expected are to improve the access on agriculture inputs and help agro-dealers to increase sales and farmers to increase the yield. The grants of agro-dealers based on providing services, working on good environment, promoting the new technologies or innovations will help HW to achieve the following indicators:

  • Indicator #2 (EG.3.2-26): Value of annual sales of farms and firms receiving USG assistance
  • Indicator #3 (Eg.3-2): Number of individuals participating in USG food security programs
  • Indicator #6 (EG.3.2-24): Number of individuals in the agriculture system who have applied improved management practices or technologies with USG assistance
  • Indicator #10 (Custom): Number of agro-dealers with improved capacity to sell appropriate inputs to SHFs for climate-smart agriculture as a result of USG assistance.

(4) Grantee/Applicant Contribution:

Hinga Weze highly recommends a grantee contribution as part of the grant. The applicant’s proposed grantee contribution may include project costs to be incurred by the applicant from its own funds, project costs financed with cash, services, or property contributed or donated to the grantee from other non-US Government sources. Contributions help to ensure that applicants are both committed to achievement of the activity and financially capable to implement and sustain the activity after the grant agreement ends.

Targeted Beneficiaries/Grantees

Expected Contribution

Individual/established agro-dealers, agricultural investors

1:1

Agricultural aggregators

1:2

Agro-dealer cooperatives

1:2

Youth associations/ women network/enterprises

1:2

Association of agro-dealers at national level

1:2

In general, the applicant’s proposed contributions should adhere to the following criteria:

  1. Are verifiable from the Grantee’s records;
  2. Are not included as contributions for any other US Government-assisted program;
  3. Are necessary and reasonable for proper and efficient accomplishment of this grant’s objectives;
  4. Are considered Allowable Costs consistent with the cos principles contained in 2 CFR 200 and other relevant regulations;
  5. Are not paid by the US Government under another grant or agreement; and
  6. Are included in the approved grant agreement budget.

Any questions on contribution can be submitted by email to grants@cnfarwanda.org prior to submission deadline.

 IC. AUTHORITY AND GOVERNING REGULATIONS

Hinga Weze grant awards are made under the authority of the US Foreign Affairs Act, Code of Federal Regulations (CFR) (2 CFR 200), and USAID’s Automated Directive System (ADS) Chapter 303, “Grants and Cooperative Agreements to Non-Governmental Organizations.” Grants administered under Hinga Weze will adhere to the terms of the applicable USAID Standard and Required as Applicable Provisions, as well as Hinga Weze grants procedures.

Hinga Weze is required to ensure that all applicants receiving USAID grant funds comply with the requirements found in these regulations, as applicable to the respective terms and conditions of individual grant awards. Under the Hinga Weze grants program, USAID will retain the right, at all times, to terminate, in whole or in part, Hinga Weze grant-making authorities or any grants in progress.

Section II. Eligibility

 IIA. ELIGIBLE RECIPIENTS

 (1) Legally Registered Entities with all required certifications: As indicated in Section I, applicants that submit applications in response to this RFA must be legally registered entities in Rwanda and must submit registration documents as a pre-requisite for receiving grants resources. If the applicant is not registered, or is missing certification, they must demonstrate a commitment to formally register as an appropriate entity and/or obtain certification in the form of a written statement to that effect. The applicant may include this as a separate, signed document along with the grant application and other supporting documents.

(2) Entities Eligible to Submit Applications Include:

Targeted Beneficiaries/Grantees

Individual/established agro-dealers, agricultural investors

Agricultural aggregators

Agro-dealer cooperatives

Youth associations/ women network/enterprises

Association of Agro dealers at national level

(3) Location: The proposed activity must be implemented and support farmers in one or more of the following ten districts of Rwanda: Gatsibo, Kayonza, Bugesera, Ngoma (Eastern Province); Nyabihu, Rutsiro, Ngororero Nyamasheke, Karongi (Western Province) and Nyamagabe (Southern Province).

(4) Value Chains: Grant activities will work in one or more of the following Hinga Weze value chains: maize, Irish potato, horticulture, high iron beans, and/or orange flesh sweet potato.

(5) Land Title: Applicants MUST provide land title to the land they intend to use for setting up a Farm Service Center.

 IIB. ADDITIONAL CONDITIONS OF ELIGIBILITY

 To be considered eligible for grant receipt, applicants must meet the following eligibility criteria:

  • Be a legally registered Rwandan entity/ Private enterprise or firm/NGO; or demonstrate a commitment to formally register after establishment with the applicable Government of Rwanda (GOR) registration entities if not already registered;
  • Classify as one of Hinga Weze’s targeted beneficiary types, or demonstrate direct connection to target beneficiaries within Hinga Weze’s targeted zone in a Feed the Future district of Rwanda; 
  • Have organizational objectives which contribute to Hinga Weze’s objectives and results; 
  • Submit an application responding to Hinga Weze’s requirements and conditions; 
  • Be committed to adhering to high ethical business standards, including transparency in business dealings and record keeping; 
  • Be prepared to undertake an independent financial review or audit, as requested; 
  • Commit to the necessary contribution depending on the beneficiary and grant type, per the solicitation; 
  • Demonstrate ability and/or willingness to learn how to maintain business, financial, and technical records, either manually or electronically, if applicable; 
  • Ensure compliance with relevant environmental protection requirements, including the Initial Environmental Examination (IEE), and verified through an Environmental Monitoring and Mitigation Plan (EMMP) or Environmental Review Checklist (ERC); 
  • Complete and pass a site-visit and pre-award assessment;  
  • Agree to and sign the applicable certifications, such as the Certification Regarding Lobbying; Certification Regarding Terrorist Financing; Prohibition on Assistance to Drug Traffickers; and Certification of the Recipient; 
  • Agree to the terms and conditions of the Mandatory Standard Provisions and Required as Applicable Provisions for Non-US NGOs, if applicable; and 
  • Certify that the organization/individual is not debarred, suspended, or proposed for debarment from receipt of USG funds.

While Hinga Weze will consider all applicants, priority will be given to projects that impact larger numbers of beneficiaries, address under-served populations, including women and youth, the poor, and historically disadvantaged groups, and/or create significant numbers of sustainable new jobs when selecting potential awardees.

IIC. INELIGIBLE APPLICANTS, ACTIVITIES AND UNALLOWABLE COSTS

 The following entities are not eligible for grant funds:

  • Political parties, groupings, or institutions or their subsidiaries and affiliates;
  • Any entity or member that appears on the U.S. Department of Treasury Office of Foreign Assets Control (OFAC) Specially Designated Nationals (SDN) and Blocked Persons list or in the System for Award Management (SAM) database;
  • An entity having as key staff a direct relative (spouse, child, parent or brother/sister/sibling) of CNFA or USAID staff;
  • Entities or members engaged in any activities related to Trafficking in Persons;
  • Entities or members engaged, transacting with, or providing resources to individuals or organizations associated with terrorism;
  • Entities which have been debarred, suspended, or otherwise considered ineligible for an award by the US Government.

Applicants may not use grant funds for any of the following:

  • Private ceremonies, parties, celebrations, or “representation” expenses;
  • Purchases of restricted goods, which include agricultural commodities, motor vehicles, pharmaceuticals, pesticides, used equipment, or fertilizers. Purchase of these goods requires additional approvals from USAID before they may be allowed and procured. As such, applicants are discouraged from requesting funding for these restricted goods unless the goods are necessary to the accomplishment of the grant objectives;
  • Ineligible goods under USAID regulations, including but not limited to: military equipment; surveillance equipment; police or law enforcement equipment; abortion equipment and services; weather modification equipment; luxury goods; and gambling equipment;
  • Any purchases or activities deemed unnecessary to accomplish grant purposes as determined by Hinga Weze, including any applicant headquarters’ expenses that are not directly linked to the implementation of the proposed project;
  • Previous obligations and/or bad debts;
  • Fines and/or penalties;
  • Creation of endowments;
  • Indirect costs such as, but not limited to, overhead or indirect fringe, unless the applicant has documented proof of such rates through audits or USAID-issued NICRA; and
  • Any other costs unallowable per 2 CFR 200 Subpart E – Uniform Administrative Requirements, Cost Principles, for Federal Awards.

Section III. Application Submission Information

Grant applications will be accepted only in the application format given in Annex A, Grant Application. Applications and any required supporting documentation should be submitted no later than 1:00pm CAT, on May 10, 2019. Applicants must strictly adhere to the requirements of this RFA.

Electronic applications should be submitted to grants@cnfarwanda.org. Hard-copy applications should be submitted to CNFA’s offices located at Kimihurura, former RPF secretariat on KG 28 Avenue No. 7, Kigali, Rwanda. Applicants should be sure to request a confirmation of receipt from Hinga Weze when submitting applications, to ensure their submission was received.

Please reference the RFA number in any response to this RFA. Applications received after the specified time and date will be considered late and will be considered only at the discretion of CNFA. Applicants must strictly follow the provided deadlines to be considered for award.

Section IV. Evaluation, Selection, and Award Information

(1) Application Evaluation: The following are core competency areas that may be considered in evaluating and scoring submitted applications:

Category

Sub-Criteria

Maximum Score

Technical Soundness:

Relevance of the proposed objectives; Expected impacts on farmers; Reproducibility of the proposed activity; Ability to impact large number of farmers

20

Technical Approach:

Increased integration of women and youth; Environmental safety considerations

20

Sustainability

Ability for matching grants; Commercial viability of the proposed project; Prospects for long term growth without external support

20

Past Experience:

Applicant’s financial and management capacity; Experience in the business; Experienced personnel

30

Cost:

Expected range within the allocated grant size; Leverage cost-share; Proposed costs are – allowable, allocable & reasonable.

10

Total Points Possible

100 points

(2) Application Process: Once applications have been submitted to CNFA, members of the Hinga Weze Grant Selection Committee will evaluate applications in accordance with the above selection criteria. Hinga Weze anticipates notifying applicants within 60 calendar days of the RFA application due date on whether their application was considered acceptable or not.

If the application is considered acceptable, CNFA will contact the applicant to engage in further discussions. A decision to engage in more in-depth and specific discussion following initial selection is not a commitment to funding; it is simply a decision to move forward in the collaborative and joint effort to develop an impactful grant project. If the in-depth and specific discussions do not result in the identification and development of a grant activity worthy of further pursuit, then Hinga Weze will inform the applicant that it is no longer interested in advancing the grant project. However, if the more in-depth discussions result in a promising design and concept, Hinga Weze will inform the applicant of that determination.

Applicants considered to be successful will be subject to a site visit from Hinga Weze staff for an applicant pre-award assessment to verify the accuracy of their submission, perform an administrative and financial review, and conduct environmental due diligence. If the site visit assessment uncovers no major issues, Hinga Weze will provide the necessary instructions, technical requirements, and next steps of grant award. CNFA anticipates awarding in-kind grants, Fixed Amount Awards, and technical assistance as a result of this RFA.

V. Terms and Conditions

Applicants understand, by submitting a response to this RFA, that application submission does not constitute an award or commitment on the part of Hinga Weze, nor does it commit Hinga Weze to pay for costs incurred in the preparation and submission of an application. Further, Hinga Weze reserves the right to accept or reject any or all applications received, as well as issue amendments revising the terms of this RFA before or after receipt of applications. In submitting an application, Applicants understand that USAID is not a party to this solicitation and the Applicant agrees that any communications regarding this solicitation will be conducted with Hinga Weze, and not USAID. Applicants will be informed in writing of the decision made regarding their application.

Attachment 1 - GRANT APPLICATION FORM

 Important Instructions:

  1. Fill out all the necessary information carefully and neatly;
  2. If space provided is insufficient, you may also use additional paper;
  3. Complete application form with accurate and verifiable information;
  4. Incomplete and late applications will not be considered for evaluation;
  5. For instructions on submitting completed applications, RFA Section IIIB

This Grant Application Form is available FREE OF CHARGE. Applicants are responsible for submitting their completed applications. CNFA/HW will not reimburse expenses associated with preparation and submission of application materials. CNFA/HW reserves the right to decline any application received.

Request for Applications (RFA)

2019/04/026

Please check with Key Activity (KA) you are applying for:

 

KA 1: Establish Farm Service Center (FSC)

 

KA 2: Establish or Expand Agro-Inputs Shop (or mini-FSCs)

Did you attend an Applicant Workshop? If yes, provide date.

 

Section A: General Information

1. Date of Application:

 

2. Name of Applicant/ Organization

 

3. Physical location of existing business (District, Sector, Cell, Village)

 

4. District of Grant Activities (include Sector, Cell, Village, if possible)

 

5. Telephone/Fax/E-mail

 

6. Key Contact Person (person who will be responsible for communication between Hinga Weze and the applying organization/entity. Important:  Key Contact Person MUST have necessary signing/ approval authority of the applying organization/ entity.)

Name

Title

Phone Number

 

 

 

7. Organization Type: Put a √ next to all that apply

 

Individual Agro-Dealer (established, more than 1 year)

 

Individual Agro-Dealer (newly established, less than 1 year)

 

Agro-dealer cooperative

 

Association of agro-dealers (national level)

 

Youth Association/ enterprise

 

Women Association/ enterprise

 

Other (please describe):

8. Year of Establishment (Existing Business)

 

Section B. Brief History of Experience & Existing Business

9. Give a brief history of your existing business. Provide previous relevant experience related to the proposed grant project.

10. Clear description of existing business. Please describe the type of products, services your business engaged in before. Provide annual information about quantities of sales and profits of the most recent year using the adjacent table (in RWF).

Products/Services

Volume

Sales Revenue

Cost of Goods Sold

Gross Profit

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 Provide description of services/goods sold.

11. Organizational structure and personnel with gender (for example, Chair, Secretary, Finance, etc.)

12. Key Personnel - Describe professional background of the key personnel (educational qualifications)

Position

Length of Service

Education Level

Sex

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  

13. Relationships with clients and markets (i.e. input suppliers and distributors, input wholesalers, retailers, exporters, value-adding enterprises/processors, etc.). You MUST indicate and describe how many smallholder farmers, farming groups, agricultural cooperatives, etc. that you work with as either a client or supplier.

Specify their names and locations.

Client Type

Total Estimate (per year)

Location (District, Sector, Cell, Village)

Other relevant information

Smallholder Farmers

 

 

 

Farming Groups

 

 

 

Agricultural Cooperatives

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Provide any additional relevant information.

14. Previous Third-Party Fund - Specify if the organization has received any previous funding from the U.S. Government, or other donor funding through grants, etc. and total amount received per source.

C. Grant Application – Technical Portion

15. Grant Summary – Goals and Objectives. Please describe how your proposed project improves input supply and other activities in your area.

16a. Intended project site. Please describe why you chose the intended location, and proximity to clients and markets. Do you have a plot of land to be used for establishing the required facility? Please describe the plot and provide plot size in meter square.

16b. For KA1: Farm Service Applicants only: Do you have a plot to be used for farm demonstration and machinery shade (in addition to the FSC building)? Please describe plot size for farm demo and machinery shade.

16c. Intended project site. Please describe the project site distance from the nearest open water source, water distribution source, park, etc.

17. Projected Grant Activities. Describe HOW the goals/ objectives will be achieved.

18. Implementation Plan (timeline).  List out the main tasks over the life of the grant. Also include total anticipated duration of the grant – check page 1 of solicitation for further guidance on timeframe. Please check the listed grant activity start date on the first page of this solicitation – planned grant activities cannot be any earlier than this date. The table below is optional – the applicant may choose to detail the implementation plan in a different format.

No.

Activity

Activity Description

Start

End

Responsible parties

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

19. Gender and Youth Strategy. Describe how the grant activity will include women and youth (i.e. how it will work towards gender/youth equality, etc.)

E. Proposed Project Results

20. Monitoring and Evaluation – Project Indicators. Please fill out the indicators that Expected Outcomes and Assumptions. These are the expected outcomes/assumptions during the life of the grant.

Indicator Number

Description

Expected Outcomes

Assumptions

Indicator #2

(EG.3.2-26)

Value of annual sales of farms and firms receiving USG assistance

 

 

Indicator #3 (Eg.3-2

Number of individuals participating in USG food security programs

 

 

Indicator #6 (EG.3.2-24)

Number of individuals in the agriculture system who have applied improved management practices or technologies with USG assistance

 

 

Indicator #8 (Custom)

Number of agro dealers with improved capacity to sell appropriate inputs to SHFs for climate smart agriculture as a result of USG assistance

 

 

 20b. Describe estimated number of direct beneficiaries (please describe HOW project number of smallholder farmers will benefit from your project).

21. Expected project achievements (please describe in detail expected project outcomes.

21a. Describe the impact of the business (increased productivity and production, awareness, etc.)

21b. Describe long term expansion objectives (i.e. replication or opening of branch/satellite shops, etc.)

22. Potential of the business in the market (Please describe in detail expected project competitiveness and growth.

22a. Commercial viability (competitiveness of the project against similar businesses)

22b. Growth potential of the project (expected progress of the business in the long-term)

22c. Estimation of financial results for proposed activities (describe expected annual sales and profit).

D. Grant Application – Budget

23. Total Budget (in RWF)

CNFA Contribution

 

Applicant Contribution (cash, third-party loan, investment partners, etc.

 

Applicant Contribution (in-kind i.e. equipment, voluntary labor, etc.)

 

Provide total source and total amount for all third-party contributions, if applicable:

Source

Description of Funding Use

Contribution Total (RWF)

 

 

 

 

 

 

 

 

 

TOTAL

 

 

24. Detailed Budget - Applicant In-Kind Contribution - Description and proposed amount of applicant contribution (Please describe your contribution to the business. List facilities, equipment, buildings and other assets of the enterprise (owned and leased)).

No.

Description of Item

Owned/Leased

Unit

Quantity

Estimated Value (RWF)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

25. Detailed Budget – Cash Contribution

Project budget and contribution of each party. Please describe contribution of each party to the project in-cash contribution.

No.

Description

Unit

Quantity

CNFA Contribution (RWF)

Grantee Contribution

Total Grant (RWF)

Company’s own funds (RWF)

Third Party funds (RWF)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

*Important – The following applies for KA1: Farm Service Center Applicants ONLY.

KA1 Applicants must add the following budget categories to your detailed budget

1. Equipment (agricultural machinery, office equipment, cash register, etc.)

2. Marketing, advertisement, product promotion, etc.

3. Training

4. New working capital (for labor, etc.) and inventory needed for the project

5. Construction, remodeling, reconstruction, environmental mitigation measures

6. Other

HW encourages applicants to breakout costs under each category; however, lump sums per category will also be accepted.

26. Three References – Please provide three relevant, professional references. The references should be able to provide feedback on relevant work experience. They should not include friends or family members.

No.

Reference Name + Organization

Contact Information

Connection to Reference

 

 

 

 

 

 

 

 

 

 

 

 

     

[End of Grant Application]

ATTACHMENT 2. APPLICANT COVER LETTER

The following cover letter must be placed on letterhead and completed/signed/stamped by a representative authorized to sign on behalf of the applicant:

To:                   Hinga Weze Grants Team

Kimihurura, former RPF secretariat on KG 28 Avenue No. 7, Kigali, Rwanda

Reference:      RFA no. 2019/04/026

To Whom It May Concern:

We, the undersigned, hereby provide the attached application to perform all work required to complete the activities and requirements as described in the above-referenced RFA. Please find our application attached.

We hereby acknowledge and agree to all terms, conditions, special provisions, and instructions included in the above-referenced RFA. We further certify that the below-named firm—as well as the firm’s principal officers and all commodities and services offered in response to this RFA—are eligible to participate in this grant under the terms of this solicitation and under USAID regulations.

Furthermore, we hereby certify that, to the best of our knowledge and belief:

  • We have no close, familial, or financial relationships with any CNFA or Hinga Weze project staff members;
  • We have no close, familial, or financial relationships with any other applicants submitting proposals in response to the above-referenced RFA; and
  • The budget has been arrived at independently, without any consultation, communication, or agreement with any other applicant or competitor for the purpose of restricting competition.
  • All information in our application and all supporting documentation is authentic and accurate.
  • We understand and agree to CNFA’s prohibitions against fraud, bribery, and kickbacks.
  • We understand and agree to CNFA’s prohibitions against funding or associating with individuals or organizations engaged in terrorism or trafficking in persons activities.

We hereby certify that the enclosed representations, certifications, and other statements are accurate, current, and complete, and that the following documents are completed and attached along with this cover letter:

Check

Documents

Comments (if applicable)

 

Grant Application with all questions answered.

 

 

Required Documentation - Copy of Applicant’s Business registration and required certificates including but not limited to: registration or business license, TIN number, VAT registration, and all relevant certifications

 

 

Copy of any audit reports (including donors’ audit, if applicable)

 

 

Copy of land title, if applicable

 

 

Other:

 

Authorized Signatory:

Name and Title of Signatory:

Date:

Company Registration or Taxpayer ID Number: