Request for Applications (RFA) for Technical assistance facility for supplier and aggregation capacity development of MSMEs and FOs involved in Hinga Weze interventions

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CNFA is a not-for-profit international agricultural development organization headquartered in Washington, D.C. and dedicated to increasing rural incomes by empowering farmers and rural entrepreneurs. CNFA assists smallholders in increasing household-level food security and nutrition through improved agricultural practices, introduction of new varieties, diversification of crop production, food preservation and storage, development of farmer-based organizations, and strengthened linkages to markets. CNFA has a successful track record of implementing agricultural development programs in 43 countries.

USAID/Rwanda Hinga Weze Activity

Request for Applications (RFA) No. 2019/02/024

for TECHNICAL ASSISTANCE FACILITY FOR SUPPLIER AND AGGREGATION CAPACITY DEVELOPMENT OF MSMEs and FOs INVOLVED IN HINGA WEZE INTERVENTIONS

 Issuance Date:                                  February 12, 2019

Deadline for Questions:                    February 22, 2019

PHASE 1, Deadline for Submissions:            March 1, 2019

PHASE 2, Deadline for Submissions:            May 24, 2019

Dear Applicant,                                                                                       

The USAID/Rwanda Hinga Weze Activity (Hinga Weze, or “HW”) is releasing a Request for Applications (RFA) to award grants in support of its activities. Instructions for completing the application can be found in Annex A. The grants will be awarded and implemented in accordance with the USAID and US Government regulations governing grants and Hinga Weze internal grants management policies.

To achieve its ambitious targets in Year 2 to Year 5, HW intends to scale up capacity building and business development services to farmer organizations, cooperatives, agro-dealers, equipment suppliers, buyers and processors involved in maize, beans, horticulture, orange fleshed sweet potato and Irish potato value chains.

This RFA seeks to solicit applicants who are currently looking to improve or expand their capacity building/business development services to the groups and value chains described above. The applicant’s services should be aimed at improving the business performance of assisted micro, small, and medium enterprises (MSMEs) to competitively aggregate output from and/or supply inputs/equipment/extension services to smallholder farmers. Specific details regarding grant program objectives, target applicants, eligible activities, alignment with Hinga Weze objectives, target geographic locations, target value chains, application submission requirements, evaluation criteria, and more can be found in the following sections throughout the document:

  • Section I: Program Description
  • Section II: Eligibility
  • Section III: Application Submission Information
  • Section IV: Evaluation, Selection, and Award Information
  • Section V: Terms and Conditions

Hinga Weze investments in individual grant activities are anticipated to range from $20,000 to $60,000 USD. CNFA/Hinga Weze will be evaluating and awarding applications in two phases: Phase 1 applications will be due by March 1, 2019. All applications received between March 2, 2019, through May 24, 2019, will be evaluated as Phase 2 applications. Applications submitted in Phase 1 and selected for award will have an anticipated period of performance of 1.5 - 2 years, from mid-April 2019 to mid-April 2021 (at the latest). Applications submitted in Phase 2 and selected for award will have an anticipated period of performance of 1.5 – 2 years, from August 2019 – August 2021 (at the latest). All grant activities will fall within this timeframe, so applicants should plan their activities accordingly.

For any questions during the grant application process, please contact Ms. Amanda Muncil at grants@cnfarwanda.org. This RFA contains the following documents:

  • Annex A – Grant Application
  • Attachment 1: Grant Application Instructions
  • Attachment 2: Grant Application Checklist
  • Attachment 3: Applicant Cover Letter

Section I. Program Description

  1. ABOUT HINGA WEZE

Hinga Weze is a five-year activity of the United States Agency for International Development (USAID) and implemented by CNFA. The primary objective of Hinga Weze is to sustainably increase smallholder farmers’ income, improve the nutritional status of Rwandan women and children, and increase the resilience of the agriculture and food systems to the changing climate. The program is comprised of the following three interrelated components:

Component 1: Increasing agricultural productivity

Component 2: Increasing farmers’ access to markets

Component 3: Improving nutritional outcome of agriculture interventions

It is important to note that “target beneficiaries” are defined as smallholder farming households.

IB. GRANT PROGRAM DESCRIPTION 

In its first year of implementation, Hinga Weze provided a series of Business Development Services to 225 targeted cooperatives, 56 Aggregators/SMEs, and 242 agro-dealers to assist them in adopting good management practices. However, it was revealed that the major setback for the majority of cooperatives and SMEs in HW zones of interventions that need to be tackled in Year 2 are i) lack of proper management tools and systems in place; ii) poor management of supply chain and inefficient aggregation models, governance/accountability; iii) poor quality management systems; iv) lack of financial literacy to access loans; v) limited access and low adherence to formal supply contracts; and vi) very low value proposition to farmers (especially for frontline extension providers and agro-dealers).

To address the root causes of these issues, HW is releasing this solicitation to support business performance of technical assistance facilities in expanding or improving their services to target beneficiaries (see list below), to ensure the target beneficiaries are provided with high quality, proximity-based services to address identified gaps as summarized below:

Target Beneficiaries

Technical Assistance/Business Development Services Needs

Agro-Input dealers’ cooperatives (including seeds, lime producers)

-Business plan, -Record keeping, financial management, Membership & shares, Cooperative management, Leadership

Aggregators SMEs

-Promote innovative aggregation and post-harvest business models among agribusiness clusters members

Farmer Promoters/FFS Facilitators’ Cooperatives

-Cooperative professionalization, financial management, Cooperative management, Leadership, Business plan

-Awareness & Business ideas creation, assist cooperative start up to get Rwanda Cooperative Agency (RCA) certification, Cooperative management

Equipment Suppliers SMEs

-Training of Trainers for Irish Potato Post Harvest Handling and Storage

-Provide BDS Assistance to Equipment Suppliers and other entrepreneurs (Youth & Women) to deliver post-harvest handling and storage (PHHS) Services through innovative business models

- Technical Training in Innovative Low Cost and Labour saving PHH Technologies and Equipment for Suppliers and technical and vocational educational training (TVET)/Incubation Centers

 

Farmers Cooperatives

-Training of solidarity groups members in farming as business and financial literacy -board game

 

Farmers Group

-To become Producer Cooperatives

Awareness & Business ideas creation, assist cooperative start up to get RCA certification, Cooperative management

-Awareness & Business ideas creation, assist cooperative start up to get RCA certification, Cooperative management

Water Users’ Associations

Embedded BDS extension Provision to HW Grantees

-Provision of BDS technical assistance to HW grantees in areas that will will be identified during proposal application

 (1)    Objectives:

The overall objective of the “Technical Assistance Facility” grants under Hinga Weze is to improve the business performance of technical assistance facilities in expanding or improving their services. The services should focus on assisting MSMEs to competitively aggregate output from, and/or supply inputs/equipment/ extension services to, smallholder farmers. Specifically, the Technical Assistance Facility grants will support successful applicant(s) to do one or more of the following:

  • Increase business capability to deliver quality products and services under formal buying arrangements with identified buyers,
  • Improve supply chain efficiency through promoting better aggregation and distribution [business] models and marketing practices in the business operations.
  • Mentor start up business entities (Farmer groups, cooperatives, Youth/Women SMEs, village agents) in improving their business management practices and governance structures towards formalization and business sustainability,
  • Facilitate targeted cooperatives and SMEs to make strategic investments by accessing finance where appropriate and become more reliable to buyers and financial institutions.
  • Creating adoption of standardized business processes and related management documents and tools.

In addition to the above-mentioned objectives, particular attention will be paid to applicants that provide financial services in the following value chains: (1) maize; (2) high-iron beans; (3) orange flesh sweet potato (OSFP); (4) Irish potato; and (5) horticulture (fruits and vegetables).

(2) Entities Eligible to Submit Applications Include:

  • Consultancy firms;
  • Business advisory providers;
  • Local NGOs;
  • Institutions of higher learning;
  • Technical, vocational, education, and training (TVET) centers; and
  • Business incubation centers.

More information on eligibility is outlined in “Section II – Eligible Recipients” below.

(3) Location: The proposed activity/service must be implemented and support farmers in one or more of following ten districts, or “zones of influence,” of Rwanda: Gatsibo, Kayonza, Bugesera, Ngoma (Eastern Province); Nyabihu, Rutsiro, Ngororero, Nyamasheke, Karongi (Western Province) and Nyamagabe (Southern Province).

(4) Key Activities (KA)Grants will support successful applicant(s) who will achieve one or more of the above-mentioned objectives through implementing the following key services and activities:

KA 1 - Cooperative Development Assistance to Agro-dealers and Seed Producers’ Cooperatives.

  • Target Eligible Applicants: Successful applicant(s) whose goal is to expand farmers’ access to services and products from agro-dealers and seed producers.
  • Activities: Examples of these services including supporting agro-dealer cooperatives to offer better wholesale services to individual agro-dealer members through development of operational and bankable business plans linked to growth strategies, record keeping systems, financial management, membership and shares, and Cooperative Leadership.
  • Minimum Requirement: Successful applicants must (1) target a minimum of 10 agro-dealers’ cooperatives (out of the 307 agro-dealer cooperatives currently registered) during the life of the grant (1.5-2 years), AND (2) offer services located in one or more of the 10 districts of HW zones of influence.

KA 2 - Capacity Development in Commodity Aggregation and Supply Chain Management.

  • Target Eligible Applicants: Successful applicant(s) who provide capacity development to aggregators, marketing cooperatives, village agents and/or traders,
  • Grant Activity Focus: Examples of these services include supporting innovative aggregation and post-harvest business models as well as best business management practices and quality assurance.
  • Minimum Requirements: Successful applicants must (1) target a minimum of 210 SMEs involved in aggregation business across maize, beans/High Iron Beans, Irish potato, Orange Fleshed Sweet Potato, and horticulture over the life of the grant (1.5-2 years), AND (2) offer services located in one or more of the 10 Hinga Weze districts.

KA 3 - Establishment and formalization of Business-Oriented Extension Services.

  • Target Eligible Applicants: Successful applicant(s) who provide extension services to create sustainable incentives for farmer promoters (FPs), farm field school (FFS) facilitators and Saving Group Facilitators.
  • Grant Activity Focus: Examples of services to the community-based volunteers (CBVs) include but is not limited to (1) training and coaching with focus on group dynamics, cooperative formation, cooperative professionalization, financial management, cooperative management, and leadership; (2) coaching on business idea creation to business opportunities that lie in extension, input distribution, and/or commodity aggregation; and/or (3) providing mentorship for the newly created cooperatives throughout the Rwanda Cooperative Agency (RCA) certification process and/or Farmer Promoters’ Fund.
  • Minimum Requirements: Successful applicants must (1) target a minimum of six farmer groups working in terraced sites in Karongi, Nyamasheke, Nyabihu, Nyamagabe, Ngororero, and Rutsiro,10 FFSs,138 FPs, and 60 farmer’s cooperatives, all totaling 214.

KA 4 - Technical and BDS Support to Equipment Suppliers.

  • Target Eligible Applicants: companies who provide technical assistance to equipment suppliers involved in irrigation, mechanization, and PHHS
  • Grant Activity Focus: Examples of these services include (1) delivering PHHS Services and low cost equipment through innovative distribution models that expand their outreach to users (farmers), RSB compliant equipment manufacturing, and related business management aspects; training of village service agents (of Equipment suppliers and/or of aggregators; AND/ (2)  technical training in innovative low cost and labor saving PHH technologies and equipment for suppliers.
  • Minimum Requirements: Successful applicants must (1) target a minimum of 50 SMEs spread across one or more of the 10 HW targeted districts (preference given to applicants with coverage across most if not all districts); AND (2) infuse transformations in business models that reach at least 15,000 smallholder farmers using PHHS equipment by 2020.

(5) Expected Outcomes:

The outcomes of this activity will contribute to Hinga Weze indicator(s):

  • No 1 (custom) - Number of hectares under improved practices for soil and water management as a result of USG assistance
  • No 2 (EG.3.2-26) - Value of annual sales of farms and firms receiving USG assistance
  • No 7 (EG.3.2-25) - Number of hectares under improved management practices or technologies with USG assistance
  • No 10 (Custom) - Number of agro-dealers with improved capacity to sell smallholder farmers appropriate inputs for climate smart agriculture as a result of USG assistance
  • No 13 (EG.3.2-27) - Value of agriculture-related financing accessed as a result of USG assistance

The outcomes anticipated are that the cooperatives strengthen and expand their relationships with buyers/SMEs aggregators on the market side and extension services and input providers on the other side:

  • Improved extension provision
  • Increased agro-dealers’ sales and farmers’ use of agricultural inputs
  • Improved quality of farmers’ produce and QMS for aggregators through better warehouse management standardized systems.
  • Farmers’ access to market will be improved and;
  • Farmers’ access to finance improved through knowledge of available products on market and how to use funds accessed.
  • Availability of standardized Capacity Development Tools/Manuals for continual use by Hinga Weze

(6) Activities Timing: For all applications submitted by March 1, 2019 (Phase 1), grant activities should be expected to begin in mid/late April 2019. For all applications submitted by May 3, 2019 (Phase 2), grant activities should be expected to begin in August 2019. Therefore, applicants should plan their grant implementation activities accordingly.

(7) Grant Applicant Contribution: Hinga Weze highly recommends a matching contribution of 25% or more of the total grant value. Contributions help to ensure that applicants are both committed to achievement of the activity and financially capable to implement and sustain the activity after the grant agreement ends.

The applicant’s proposed contributions may include project costs to be incurred by the applicant, if selected for award, from its own funds, project costs financed with cash, services, or property contributed or donated to the grantee from other non-US Government sources.

In general, the applicant’s proposed contributions should adhere to the following criteria:

  1. Are verifiable from the Grantee’s records;
  2. Are not included as contributions for any other US Government-assisted program;
  3. Are necessary and reasonable for proper and efficient accomplishment of this grant’s objectives;
  4. Are considered Allowable Costs consistent with the cost principles contained in 2 CFR 200 and other relevant regulations;
  5. Are not paid by the US Government under another grant or agreement; and
  6. Are included in the approved grant agreement budget.

IC. AUTHORITY AND GOVERNING REGULATIONS

Hinga Weze grant awards are made under the authority of the US Foreign Affairs Act, Code of Federal Regulations (CFR) (2 CFR 200), and USAID’s Automated Directive System (ADS) Chapter 303, “Grants and Cooperative Agreements to Non-Governmental Organizations.” Grants administered under Hinga Weze will adhere to the terms of the applicable USAID Standard and Required as Applicable Provisions, as well as Hinga Weze grants procedures.

Hinga Weze is required to ensure that all applicants receiving USAID grant funds comply with the requirements found in these regulations, as applicable to the respective terms and conditions of individual grant awards. Under the Hinga Weze grants program, USAID will retain the right, at all times, to terminate, in whole or in part, Hinga Weze grant-making authorities or any grants in progress.

Section II. Eligibility

IIA. ELIGIBLE RECIPIENTS

 Applicants that submit applications in response to this RFA must be legally registered entities in Rwanda and must submit registration documents as a pre-requisite for receiving grants resources. If the applicant is not registered, they must demonstrate a commitment to formally register as an appropriate entity in the form of a written statement to that effect.

Formal Hinga Weze grant support under this solicitation may be extended to the following actors: Consultancy firms; Business advisory providers; Local NGOs; Institutions of higher learning; TVET; and Business incubation centers.

These actors must be located within or directly target beneficiaries located in one of the following ten districts of Rwanda: Gatsibo, Kayonza, Bugesera, Ngoma (Eastern Province), Nyabihu, Rutsiro, Ngororero, Nyamasheke, Karongi (Western Province), and Nyamagabe (Southern Province).

IIB. ADDITIONAL CONDITIONS OF ELIGIBILITY

To be considered eligible for grant receipt, applicants must meet the following eligibility criteria:

  • Be a legally registered Rwandan entity/Private enterprise or firm/NGO; or demonstrate a commitment to formally register after establishment with the applicable Government of Rwanda (GOR) registration entities if not already registered;
  • Classify as one of Hinga Weze’s targeted beneficiary types, or demonstrate direct connection to target beneficiaries within Hinga Weze’s targeted zone in a Feed the Future district of Rwanda; 
  • Have organizational objectives which contribute to Hinga Weze’s objectives and results; 
  • Submit an application responding to Hinga Weze’s requirements and conditions; 
  • Be committed to adhering to high ethical business standards, including transparency in business dealings and record keeping; 
  • Be prepared to undertake an independent financial review or audit, as requested; 
  • Commit to the necessary contribution depending on the beneficiary and grant type, per the solicitation; (see Section I.B(7) Grant Applicant Contribution); 
  • Demonstrate ability and/or willingness to learn how to maintain business, financial, and technical records, either manually or electronically; 
  • Ensure compliance with relevant environmental protection requirements, including the Initial Environmental Examination (IEE), and verified through an Environmental Monitoring and Mitigation Plan (EMMP) or Environmental Review Checklist (ERC); 
  • Complete and pass a site-visit and pre-award assessment;  
  • Agree to and sign the applicable certifications, such as the Certification Regarding Lobbying; Certification Regarding Terrorist Financing; Prohibition on Assistance to Drug Traffickers; and Certification of the Recipient; 
  • Agree to the terms and conditions of the Mandatory Standard Provisions and Required as Applicable Provisions for Non-US NGOs, if applicable; and 
  • Certify that the organization/individual is not debarred, suspended, or proposed for debarment from receipt of USG funds.

While Hinga Weze will consider all applicants, priority will be given to projects that impact larger numbers of “target beneficiaries,” address under-served populations, including women and youth, the poor, and historically disadvantaged groups, and/or create significant numbers of sustainable new jobs when selecting potential awardees.

IIC. INELIGIBLE APPLICANTS, ACTIVITIES AND UNALLOWABLE COSTS 

The following entities are not eligible for grant funds:

  • Individuals;
  • Entities without a clear track record of providing above-mentioned services;
  • Any entity or member that appears on the U.S. Department of Treasury Office of Foreign Assets Control (OFAC) Specially Designated Nationals (SDN) and Blocked Persons list or in the System for Award Management (SAM) database;
  • An entity having as key staff a direct relative (spouse, child, parent or brother/sister/sibling) of CNFA or USAID staff;
  • Entities or members engaged in any activities related to Trafficking in Persons;
  • Entities or members engaged, transacting with, or providing resources to individuals or organizations associated with terrorism;
  • Entities which have been debarred, suspended, or otherwise considered ineligible for an award by the US Government.

Applicants may not use grant funds for any of the following:

  • Private ceremonies, parties, celebrations, or “representation” expenses;
  • Purchases of restricted goods, which include agricultural commodities, motor vehicles, pharmaceuticals, pesticides, used equipment, or fertilizers, without the prior waiver and approval provided by Hinga Weze. Purchase of these goods requires additional approvals from USAID before they may be allowed and procured. As such, applicants are discouraged from requesting funding for these restricted goods unless the goods are necessary to the accomplishment of the grant objectives;
  • Ineligible goods under USAID regulations, including but not limited to: military equipment; surveillance equipment; police or law enforcement equipment; abortion equipment and services; weather modification equipment; luxury goods; and gambling equipment;
  • Any purchases or activities deemed unnecessary to accomplish grant purposes as determined by Hinga Weze, including any applicant headquarters’ expenses that are not directly linked to the implementation of the proposed project;
  • Previous obligations and/or bad debts;
  • Fines and/or penalties;
  • Creation of endowments;
  • Indirect costs such as, but not limited to, overhead or indirect fringe, unless the applicant has documented proof of such rates through audits or USAID-issued NICRA; and
  • Any other costs unallowable per 2 CFR 200 Subpart E – Uniform Administrative Requirements, Cost Principles, for Federal Awards.

Section III. Application Submission Information

III.A QUESTION SUBMISSION REQUIREMENTS

Any questions related to this RFA must be submitted to Ms. Amanda Muncil at grants@cnfarwanda.org no later than 5:00 pm CAT, on February 22, 2019.

Questions must be submitted in writing; phone calls will not be accepted. Questions and requests for clarification—and the responses thereto—that CNFA believes may be of interest to other offerors will be circulated to all RFA recipients who have indicated an interest in submitting Applications. Only the written answers issued by CNFA will be considered official and carry weight in the RFA process and subsequent evaluation. Any verbal information received from employees of CNFA or any other entity should not be considered as an official response to any questions regarding this RFA.

III.B APPLICATION SUBMISSION REQUIREMENTS

  Grant applications will be accepted only in the application format given in Annex A, Grant Application. Applications and any required supporting documentation should be submitted no later than 5:00 pm CAT, on March 1, 2019, for Phase 1, and no later than 5:00 pm CAT on May 24, for Phase 2. Applicants must strictly adhere to the requirements of this RFA.

Electronic applications should be submitted to grants@cnfarwanda.org. Hard-copy applications should be submitted to CNFA’s offices located at Kimihurura, former RPF secretariat on KG 28 Avenue No. 7, Kigali, Rwanda. Applicants should be sure to request a confirmation of receipt from Hinga Weze when submitting applications, to ensure their submission was received.

Please reference the RFA number in any response to this RFA. Applications received after the specified time and date will be considered late and will be considered only at the discretion of CNFA. Applicants must strictly follow the provided deadlines to be considered for award.

IV. Evaluation, Selection, and Award Information

All applications submitted in response to this solicitation will be evaluated in accordance with the following criteria:

Criteria

Score

Proposal feasibility, methodology and approaches to implement, targeted HW beneficiaries in HW Zones of influence and Value chains.

20

How well the applicant presents BDS provision business approach to specified TA Key Service (specified in §KA1, KA 2, KA.3, and KA 4) for HW to achieve related indictor(s) No. 1, 2, 6, 10 and 13.

25

To what extent is the proposed implementation plan and BDS content will create a sustainable change with tangible immediate adoptions.

20

The applicant’s organizational and financial capacity to meet the demands of implementing a grant, including the ability to meet or exceed the cost sharing requirements and including key personnel position and their qualifications that the service provider shall furnish for the performance of this grant

15

Previous experience in similar interventions and proven familiarity with providing BDS to each particular target group (farm promoters(FPs)/FFS, Agro-dealers, Aggregators) with game-changing models and methodology

20

Total Scores

100

Once applications have been submitted to CNFA, members of the Hinga Weze Grant Selection Committee will evaluate applications in accordance with the above selection criteria. Applicants will be notified within 90 calendar days following the deadline for submissions date on whether their application was considered acceptable or not.

If the application is considered acceptable, CNFA will contact the applicant to engage in further discussions. A decision to engage in more in-depth and specific discussion following initial selection is not a commitment to funding; it is simply a decision to move forward in the collaborative and joint effort to develop an impactful grant project. If the in-depth and specific discussions do not result in the identification and development of a grant activity worthy of further pursuit, then Hinga Weze will inform the applicant that it is no longer interested in advancing the grant project. However, if the more in-depth discussions result in a promising design and concept, Hinga Weze will inform the applicant of that determination.

Applicants considered to be successful will be subject to a site visit from Hinga Weze staff for an applicant pre-award assessment to verify the accuracy of their submission, perform an administrative and financial review, and conduct environmental due diligence. If the site visit assessment uncovers no major issues, Hinga Weze will provide the necessary instructions, technical requirements, and next steps of grant award.

V. Terms and Conditions

 Applicants understand, by submitting a response to this RFA, that application submission does not constitute an award or commitment on the part of Hinga Weze, nor does it commit Hinga Weze to pay for costs incurred in the preparation and submission of an application. Further, Hinga Weze reserves the right to accept or reject any or all applications received, as well as issue amendments revising the terms of this RFA before or after receipt of applications. In submitting an application, Applicants understand that USAID is not a party to this solicitation and the Applicant agrees that any communications regarding this solicitation will be conducted with Hinga Weze, and not USAID. Applicants will be informed in writing of the decision made regarding their application.

 ANNEX A – GRANT APPLICATION FORM

 Section I(a): Organizational Information

  1. Organization’s name:
  2. Address:
  3. Telephone: Fax:                                          E-mail:
  4. Key contact person and title:
  5. Organization Type: ( ) Consultancy firms.

(  ) Business advisory providers.

(  ) Local NGOs.  

(  ) Institutions of higher learning

(   ) TVET     

(   ) Business incubation centers

(  ) Youth associations/networks/enterprises OR majority of members (at least 70%) are youth (ages 15-29)

(  ) Women’s groups OR majority of members (at least 70%) are women

(   ) Other: please describe: _________________________________________

Section I(b): Documentation – Checklist

  1. Incorporation Documents (Registration Certificates from RCA, RDB or RGB)
  2. TIN and VAT ID depending on the type of organization and tax regime
  3. Application’s property right registration or proof of concept and system ownership

Section I(c): Organization Experience

  1. Organization Background:
  2. Organizational Chart (description or graphic representation):
  3. Previous U.S. Government or other, Funding or assistance (include total funding amount, if applicable):

Section II: Grant Application – Technical

  1. Grant Activity Title:
  2. Challenges (Problem analysis):
  3. Grant Summary - Goals and Objectives:
  4. Grant Activity (description):
  5. Implementation Plan (timeline):
  6. Monitoring and Evaluation: (indicators) – Please only fill out the Expected Outcomes and Assumptions. These are the expected outcomes/assumptions during the life of the grant.

Indicator Number

Description

Expected Outcomes

Assumptions

No. 1

Number of hectares under improved practices for soil and water management as a result of USG assistance

 

 

No. 2

Value of annual sales of farms and firms receiving USG assistance,

 

 

 

 

 

No. 7

Number of hectares under improved management practices or technologies with USG assistance

 

 

 

 

 

No. 10

Number of agro-dealers with improved capacity to sell appropriate inputs to SHFs for climate smart agriculture as a result of USG assistance

 

 

No. 13

Value of agriculture-related financing accessed as a result of USG assistance

 

 

 

 

 

 

  1. Identify target beneficiaries

18a. Beneficiary – List

Affiliated Organization

Affiliated Organization Location

Individual Name

Individual ID Number

Individual Gender

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

18b. Description:

  1. Business Plan (i.e. Sustainability Plan):
  2. Gender and Youth sensitivity of the grant activities (description):

Section III: Grant Application – Budget

  1. Total Budget (table) Approximate cost of this activity (cash, in-kind, and third-party sources):

 

            Applicant Contribution                                    =          RWF_________________

            Third-party resources (e.g. third party

loan, investment partners)                 =          RWF_________________ (identify source)

            CNFA contribution                               =          RWF_________________

            Total Estimated Cost                           =          RWF_________________

Third-Party resources source (describe):

  1. Detail Budget:

No.

Item Description

Unit Description

Unit Frequency

CNFA Grant Budget

Grantee Contribution (existing: in-kind)

Grant Contribution (new: in-kind, cash)

Total Grant

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  1. Budget Notes:

No.

Budget Item Description

Budget Notes

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Submitted by: _________________________      Date   ______________________

 Attachment 1 – Grant Application Instructions

Attachment 2 – Grant Application Checklist

Attachment 3 – Applicant Cover Letter

[End of Grant Application]

ATTACHMENT 1. GRANT APPLICATION INSTRUCTIONS

The Grant Application serves as a first-screening test for grant activities. The form is designed to gather essential basic information about the Applicant and what it is proposing to do. Applications shall be submitted in English, Kinyarwanda or French with a maximum of 10 pages (annexes are not counted in this limitation).

Instructions by Section:

Section I(a): Organizational Information

Item 1:             Legal entity that is applying (Applicant)

Item 2:             Address – description of the organization location, if a legal address does not exist. List the mailing address (such as a P.O. Box) if applicable or different from street address

Item 3:             Organization’s telephone, fax, email

Item 4:             Key contact person & title—The key contact person (agent) is responsible for communications between Hinga Weze and the Applicant. This applies to all aspects of the grant, from initial summary through completion. The agent must have full authority and responsibility to act on behalf of the Applicant. The agent should be someone who will be directly involved with the grant activity and has a proven, established relationship with the Applicant.

Item 5:             Organization type - choose all types that apply. If the organization is not yet registered, then choose the eventual type of organization, and write anticipated registration date.

Section I(b): Documentation - Checklist

Items 6-8:        Applicant Documentation – provide a photo copy of the legal registration of the business, including TIN, and other applicable permits and certifications.

Section I(c): Organization Experience

Item 9:             Briefly describe organization and its activities— Introduce the Applicant and its background: How it was formed, its mission or purpose, major accomplishments in the area of the targeted activity, current activities, and clients. Hinga Weze encourages applicants to describe how the organization’s activities align with Hinga Weze project activities.

Item 10:           Organizational Chart – Please provide a copy of a graphic representation of the applicant’s organizational chart OR describe the employee structure within the organization. It is suggested (but not required) that the applicant provide information of the top 2-3 officials within the organization.

Item 11:           Describe if the organization has received any type of United States government, or other funding. (i.e. Government of Rwanda, international foundations or governments, etc.)

Section II: Grant Application – Technical

Item 12:           Grant activity title—The title given to the activity should relate to the grant objective.

Item 13:           Challenges - Problem analysis and statement—Identify the problem that the grant activities       propose to address.

Item 14:           Grant Goals and Objectives – Provide information on the goals of the grant (solutions to the above stated problem)

Item 15:           Grant Activity – Describe activities that will be conducted, including responsible parties (i.e. applicant, Hinga Weze, third party, etc.) during the life of the grant. Describe HOW results will be achieved, with linkage to overall grant objective. Must be linked to Hinga Weze’s objectives. Include anticipated duration of each ‘sub activity’ from start to finish as well as the target location(s) of implementation.

Item 16:           Implementation Plan (Timeline) – List out the main tasks over the life of the grant. Also include total anticipated duration of the grant – check page 1 of solicitation for further guidance on timeframe. Please check the listed grant activity start date on the first page of this solicitation – planned grant activities cannot be any earlier than this date.

Item 17:           Monitoring and Evaluation – list the expected outcomes Include an estimate expected target assumptions based on the life of the grant.

Item 18:           Grant Indirect Beneficiaries – Groups, individuals etc. that the Applicant will work with during the life of the grant. For example – smallholder farmers, aggregators, input suppliers, etc. (depending on the activities of the Applicant). Provide a description how each group will benefit from the grant and their participation in the grant activities.

Item 19:           Business Plan (i.e. Sustainability Plan) – Describe how the organization is planning for the long-term viability and how the grant will support such endeavors. Applicants may include a general business plan, financial projections, etc.

Item 20:           Gender and Youth Sensitivity of the Grants Activities (if applicable) - How will the grant activity be gender and youth inclusive. This section is required if the applicant has identified as a youth organization, in item #5 “Organizational Type.”

Section III: Grant Application – Budget

Item 21:           Total Budget (Table) - Approximate cost of this activity (cash, in-kind, and third-party sources)—Applicant must submit a rough estimate of the cost of the proposed activity and sources of funds, specifying how much will come from Hinga Weze, the Applicant’s contribution, and any third-party contributions.

Item 22:           Detailed Budget (Excel) - A detailed budget should be filled out in an excel document.

Item 23:           Budget notes – Description of how each cost was estimated. This can be based on sample pro formas, market research, previous experience, etc.  

ATTACHMENT 2. GRANT APPLICATION CHECKLIST

 Grantees must ensure they submit the following documentation in order to be considered eligible for grant award:

  1. Cover Letter (Attachment 3) on Company Letterhead, signed by an authorized representative of the Applicant
  2. Grant Application (Annex A) with all questions answered.
  3. Copy of Applicant’s registration or business license
  4. Three contacts for references from organizations or individuals for which the applicant has successfully worked with/for before.

 ATTACHMENT 3. APPLICANT COVER LETTER

 The following cover letter must be placed on letterhead and completed/signed/stamped by a representative authorized to sign on behalf of the applicant:

To:                   Ms. Amanda Muncil

Kimihurura, former RPF secretariat on KG 28 Avenue No. 7, Kigali, Rwanda

Reference:      RFA no. 2019/02/024

To Whom It May Concern:

We, the undersigned, hereby provide the attached application to perform all work required to complete the activities and requirements as described in the above-referenced RFA. Please find our application attached.

We hereby acknowledge and agree to all terms, conditions, special provisions, and instructions included in the above-referenced RFA. We further certify that the below-named firm—as well as the firm’s principal officers and all commodities and services offered in response to this RFA—are eligible to participate in this procurement under the terms of this solicitation and under USAID regulations.

Furthermore, we hereby certify that, to the best of our knowledge and belief:

  • We have no close, familial, or financial relationships with any CNFA or Hinga Weze project staff members;
  • We have no close, familial, or financial relationships with any other applicants submitting proposals in response to the above-referenced RFA; and
  • The prices in our offer have been arrived at independently, without any consultation, communication, or agreement with any other applicant or competitor for the purpose of restricting competition.
  • All information in our application and all supporting documentation is authentic and accurate.
  • We understand and agree to CNFA’s prohibitions against fraud, bribery, and kickbacks.
  • We understand and agree to CNFA’s prohibitions against funding or associating with individuals or organizations engaged in terrorism or trafficking in persons activities.

We hereby certify that the enclosed representations, certifications, and other statements are accurate, current, and complete:

Authorized Signatory:

Name and Title of Signatory:

Date:

Company Registration or Taxpayer ID Number: