Request for Applications (RFA)for Youth Inclusion Grants

Rating: 
Average: 3.4 (113 votes)

CNFA is a not-for-profit international agricultural development organization headquartered in Washington, D.C. and dedicated to increasing rural incomes by empowering farmers and rural entrepreneurs. CNFA assists smallholders in increasing household-level food security and nutrition through improved agricultural practices, introduction of new varieties, diversification of crop production, food preservation and storage, development of farmer-based organizations, and strengthened linkages to markets. CNFA has a successful track record of implementing agricultural development programs in 43 countries.

USAID/Rwanda Hinga Weze Activity (Hinga Weze)

Request for Applications (RFA) No. 2019/02/025

for Youth Inclusion Grants

 Issuance Date:                                    February 12, 2019

Deadline for Questions:        March 8, 2019

Deadline for Submissions:    March 29, 2019

Dear Applicant,                                                                                       

The Hinga Weze project is releasing a Request for Applications (RFA) to award grants in support of its activities. Instructions for completing the application can be found in Annex A. The grants will be awarded and implemented in accordance with the USAID and US Government regulations governing grants and Hinga Weze internal grants management policies.

This RFA is designed to target investments and partners that will help to mitigate the unique challenges faced by youth, including limited or no access to inputs, technology, finance, expertise, and markets. The Hinga Weze youth integration program in five (5) agriculture value chain crops seek to facilitate inclusive agribusiness investments that promote and support youth groups and entrepreneurs within the agriculture sector in the designated geographical locations for Hinga Weze intervention. Specific details regarding grant program objectives, target applicants, eligible activities, alignment with Hinga Weze objectives, target geographic locations, target value chains, application submission requirements, evaluation criteria, and more can be found in the following sections throughout the document:

  • Section I: Program Description
  • Section II: Eligibility
  • Section III: Application Submission Information
  • Section IV: Evaluation, Selection, and Award Information
  • Section V: Terms and Conditions

Hinga Weze investments in individual grant activities are anticipated to range from $10,000 to $40,000 USD. The period of performance is anticipated to be for 1 year, from June 2019 to June 2020.

Please note that applications in response to this RFA are due by March 29, 2019. For any questions during the grant application process, please contact Ms. Amanda Muncil at grants@cnfarwanda.org. This RFA contains the following documents:

  • Annex A – Grant Application
  • Attachment 1. Grant Application Instructions
  • Attachment 2. Grant Application Checklist
  • Attachment 3. Applicant Cover Letter

Section I. Program Description

  1. ABOUT HINGA WEZE

Hinga Weze is a five- year activity of the United States Agency for International Development (USAID) and implemented by CNFA. The primary objective of the Hinga Weze project is to sustainably increase smallholder farmers’ income, improve the nutritional status of Rwandan women and children, and increase the resilience of the agriculture and food systems to the changing climate in ten districts: Gatsibo, Kayonza, Bugesera, Ngoma (Eastern Province); Nyabihu, Rutsiro, Ngororero, Nyamasheke, Karongi (Western Province); and Nyamagabe (Southern Province). The program is comprised of the following three interrelated components:

Component 1: Increasing agricultural productivity

Component 2: Increasing farmers’ access to markets

Component 3: Improving nutritional outcome of agriculture interventions

IB. GRANT PROGRAM DESCRIPTION 

To achieve the goals of Hinga Weze activity, five nutrient-rich value chains, specifically high-iron beans, orange flesh sweet potato (OFSP), Irish potato, maize and horticulture have been targeted and Hinga Weze will achieve results by combining capacity building with matching grants and technical support to strengthen agriculture extension, improve agricultural infrastructure, facilitate linkages between value chain actors, improving the quality of product and market linkages as well as enabling the access to finance environment.

Hinga Weze works with smallholder farmers, cooperatives, and SMEs to integrate vulnerable populations, including women and youth, into improved productivity, improved farmers’ access to markets, and improved nutrition. This also includes promoting internship opportunities for people in these target groups. The Hinga Weze grant fund is designed to leverage improved productivity, farmers’ access to markets, and nutrition through innovative or new technologies or productivity infrastructure. Hinga Weze is adapting this approach to encourage and promote youth entrepreneurs to invest in the agriculture sector.

Youth in the agriculture sector of Rwanda face similar challenges as other countries in the region, including lack of access to necessary inputs, technology, finance, expertise, and markets needed to modernize the sector. Rwandan youth face the additional challenge of lack of access to land.

In its first year of implementation, Hinga Weze developed a youth engagement strategy and Implementation Plan as a guiding document that will help to eliminate duplication of resources among program components, USAID projects, and other development programs while establishing a framework for focused coordination and partnership with youth initiatives. The strategy reveals the specific challenges relevant to youth in the agriculture sector that include access to land, inputs, technology, finance, expertise, and markets.

Access to Inputs

Inputs are expensive and require existing wealth or access to finance to acquire, which is difficult for youth that do not have accumulated wealth, or the collateral and experience needed to successfully apply for finance.

Access to Technology

Technology in the form of mechanized production, post-harvest handling (PHH) equipment, transportation, and ICT requires access to finance/investment and expertise to acquire and properly utilize, which are challenging for youth to access.

Access to Finance

Though financial institutions (FI)s, GoR, and donor access-to-finance support programs have increased access to finance in the agriculture sector of Rwanda by improving financial products and buying down risk, youth are still largely excluded due to a lack of collateral and experience.

Access to Expertise

While youth in Rwanda are largely literate, many do not make it past primary school and generally view the agriculture sector as unattractive, driving them towards non-agriculture education programs where there is high competition for limited employment opportunities. There are many agriculture training and internship options available for youth that need to be promoted to increase participation.

Access to Markets

Quality and quantity standards make it difficult for small farmers and especially youth to access formal markets beyond traders at the farm gate. Therefore, a considerable amount of support is needed to ensure standards are met. Traditionally, cooperatives have been formed to provide the organization and structure needed to meet this challenge.

These challenges are magnified for youth who lack the experience and wealth needed to attract investment. Despite these challenges, it is essential for the youth of Rwanda to participate and succeed in agribusiness for the country to reach its development goals.

(1)    Objectives:

The purpose of the Youth Inclusion grants under Hinga Weze is to co-invest in projects that:

  • Facilitate investment in youth farmer groups, cooperatives, managed SMEs;
  • Increase income and self-employment for youth in agribusinesses;
  • Increase youth access to finance/credit, including programs designed to help youth set up savings accounts; and/or
  • Increase access to physical assets such as land, equipment, livestock and building.

(2)    Key Activities:

Hinga Weze will award in-kind grants or fixed award amounts to improve success and sustainability under the following defined categories of initiatives

  1. Agribusiness solutions designed by youth and non-youth owned businesses that are creating opportunities for youth employment. This activity will support non-youth owned agribusinesses that aim to improve business operations, processes, market outreach, and quality products while employing a large number of youth as both change agents and beneficiaries.
  2. ICT-led youth organizations that support the agriculture sector and youth such as:
  • Farmers’ access to inputs, climate and market information systems;
  • Inclusive e-extension program in partnership with existing extension networks, including training to encourage e-extension officers to double as village agents as a sustainability measure for the program and;
  • ICT technology, including data, SMS, and IVR delivery channels.
  1. Youth-led innovative solutions that promote climate smart agriculture practices that support Hinga Weze component objectives;
  2. Solutions that promote youth village agents’ business models (working with aggregators and agro-dealers) and Youth Cooperative Management Service Provision Model (working with agricultural cooperatives) and Youth Agri-Extensionist in the ten districts of Hinga Weze areas of operation.

(3)    Expected Outcomes:

Hinga Weze is targeting to achieve almost 27% of its targets for youth inclusion through this grant initiative to achieve the Hinga Weze Indicator Target No. 23: Percentage of participants in USG-assisted programs designed to increase access to productive economic resources who are youth (15-29).

Applicants selected for grant award will be expected to track some of the following results as indication of performance of grant activities. The nature and extent of the monitoring will be: i) determined by the type of project/investment;and ii) negotiated prior to approval and/or disbursement of grant but may include any or all of the following:

Grant Initiative

Expected outcome

Grants

 Number of youth that receive grants from Hinga Weze

 Value of grants awarded to youth owned and/or led organizations

Access to finance

Number of youth that receive loans

Value of loans facilitated to youth

Amount of savings made by individual youth, youth groups and Cooperatives

Employment

Number of youth employed and earning income as result of Hinga Weze implementation activities

 Number of interns placed preparing them for work readiness among grantees

Access to inputs

Number of youth accessing inputs as result of saving to buy inputs

Number of youth accessing credit to buy inputs

Climate-smart agriculture

Number of youth in climate smart agriculture practices including agro-forestry

Number of youth earning income from tree nurseries and tree planting activities as result of self-employment

PHH equipment and technologies

Number of youth accessing PHH equipment and technologies to reduce post-harvest losses

(4)    Grant Applicant Contribution:

Hinga Weze highly recommends a matching contribution of 20% or more of the total grant value. Contributions help to ensure that applicants are both committed to achievement of the activity and financially capable to implement and sustain the activity after the grant agreement ends.

The applicant’s proposed contributions may include project costs to be incurred by the applicant, if selected for award, from its own funds, project costs financed with cash, services, or property contributed or donated to the grantee from other non-US Government sources.

In general, the applicant’s proposed contributions should adhere to the following criteria:

  1. Are verifiable from the Grantee’s records;
  2. Are not included as contributions for any other US Government-assisted program;
  3. Are necessary and reasonable for proper and efficient accomplishment of this grant’s objectives;
  4. Are considered Allowable Costs consistent with the cost principles contained in 2 CFR 200 and other relevant regulations;
  5. Are not paid by the US Government under another grant or agreement; and
  6. Are included in the approved grant agreement budget.

IC. AUTHORITY AND GOVERNING REGULATIONS

Hinga Weze grant awards are made under the authority of the US Foreign Affairs Act, Code of Federal Regulations (CFR) (2 CFR 200), and USAID’s Automated Directive System (ADS) Chapter 303, “Grants and Cooperative Agreements to Non-Governmental Organizations.” Grants administered under Hinga Weze will adhere to the terms of the applicable USAID Standard and Required as Applicable Provisions, as well as Hinga Weze grants procedures.

Hinga Weze is required to ensure that all applicants receiving USAID grant funds comply with the requirements found in these regulations, as applicable to the respective terms and conditions of individual grant awards. Under the Hinga Weze grants program, USAID will retain the right, at all times, to terminate, in whole or in part, Hinga Weze grant-making authorities or any grants in progress.

Section II. Eligibility

IIA. ELIGIBLE RECIPIENTS

Applicants that submit applications in response to this RFA must be legally registered entities in Rwanda and must submit registration documents as a pre-requisite for receiving grants resources. If the applicant is not registered, they must demonstrate a commitment to formally register as an appropriate entity in the form of a written statement to that effect.

Formal Hinga Weze grant support under this solicitation may be extended to the following actors:

  • Youth groups and youth-owned agribusinesses;
  • Cooperatives and/or farmer groups with a minimum of 70% of youth members;
  • Individual entrepreneurs/SMEs reaching a large number of youth of 70% engaged in this business  or targeting them to be part of their businesses to improve their incomes and employment;
  • SMEs (Small and Medium enterprises);
  • MSMEs (micro, small, and medium enterprises) (such as youth agricultural Inputs suppliers, aggregators, processors, agricultural Equipment manufacturers/suppliers and service providers);
  • Youth Groups/associations/networks/enterprises;
  • Local NGOs with or targeting youth empowerment.

These actors must be located within or directly target beneficiaries located in one of the following ten districts of Rwanda: Gatsibo, Kayonza, Bugesera, Ngoma (Eastern Province), Nyabihu, Rutsiro, Ngororero, Nyamasheke, Karongi (Western Province), and Nyamagabe (Southern Province).

IIB. ADDITIONAL CONDITIONS OF ELIGIBILITY

 To be considered eligible for grant receipt, applicants must meet the following eligibility criteria:

  • Classify as one of Hinga Weze’s targeted beneficiary types, or demonstrate direct connection to target beneficiaries within Hinga Weze’s targeted zone in a Feed the Future district of Rwanda; 
  • Have organizational objectives which contribute to Hinga Weze’s objectives and results; 
  • Submit an application responding to Hinga Weze’s requirements and conditions; 
  • Be committed to adhering to high ethical business standards, including transparency in business dealings and record keeping; 
  • Be prepared to undertake an independent financial review or audit, as requested; 
  • Commit to the necessary contribution (see Section I.B.4, Grant Applicant Contribution) depending on the beneficiary and grant type, per the solicitation; 
  • Demonstrate ability and/or willingness to learn how to maintain business, financial, and technical records, either manually or electronically; 
  • Ensure compliance with relevant environmental protection requirements, including the Initial Environmental Examination (IEE), and verified through an Environmental Monitoring and Mitigation Plan (EMMP) or Environmental Review Checklist (ERC); 
  • Complete and pass a site-visit and pre-award assessment;  
  • Agree to and sign the applicable certifications, such as the Certification Regarding Lobbying; Certification Regarding Terrorist Financing; Prohibition on Assistance to Drug Traffickers; and Certification of the Recipient; 
  • Agree to the terms and conditions of the Mandatory Standard Provisions and Required as Applicable Provisions for Non-US NGOs, if applicable; and 
  • Certify that the organization/individual is not debarred, suspended, or proposed for debarment from receipt of USG funds.

While Hinga Weze will consider all applicants, priority will be given to projects that impact larger numbers of beneficiaries, address under-served populations, including women and youth, the poor, and historically disadvantaged groups, and/or create significant numbers of sustainable new jobs when selecting potential awardees.

IIIC. INELIGIBLE APPLICANTS, ACTIVITIES AND UNALLOWABLE COSTS

 The following entities are not eligible for grant funds:

  • Any entity or member that appears on the U.S. Department of Treasury Office of Foreign Assets Control (OFAC) Specially Designated Nationals (SDN) and Blocked Persons list or in the System for Award Management (SAM) database;
  • An entity having as key staff a direct relative (spouse, child, parent or brother/sister/sibling) of CNFA or USAID staff;
  • Entities or members engaged in any activities related to Trafficking in Persons;
  • Entities or members engaged, transacting with, or providing resources to individuals or organizations associated with terrorism;
  • Entities which have been debarred, suspended, or otherwise considered ineligible for an award by the US Government.

Applicants may not use grant funds for any of the following:

  • Private ceremonies, parties, celebrations, or “representation” expenses;
  • Purchases of restricted goods, which include agricultural commodities, motor vehicles, pharmaceuticals, pesticides, used equipment, or fertilizers, without the prior waiver and approval provided by Hinga Weze. Purchase of these goods requires additional approvals from USAID before they may be allowed and procured. As such, applicants are discouraged from requesting funding for these restricted goods unless the goods are necessary to the accomplishment of the grant objectives;
  • Ineligible goods under USAID regulations, including but not limited to: military equipment; surveillance equipment; police or law enforcement equipment; abortion equipment and services; weather modification equipment; luxury goods; and gambling equipment;
  • Any purchases or activities deemed unnecessary to accomplish grant purposes as determined by Hinga Weze, including any applicant headquarters’ expenses that are not directly linked to the implementation of the proposed project;
  • Previous obligations and/or bad debts;
  • Fines and/or penalties;
  • Creation of endowments;
  • Indirect costs such as, but not limited to, overhead or indirect fringe, unless the applicant has documented proof of such rates through audits or USAID-issued NICRA; and
  • Any other costs unallowable per 2 CFR 200 Subpart E – Uniform Administrative Requirements, Cost Principles, for Federal Awards.

Section III. Application Submission Information

 III.A QUESTION SUBMISSION REQUIREMENTS

 Any questions related to this RFA must be submitted to Ms. Amanda Muncil at grants@cnfarwanda.org no later than 5:00 pm, CAT, on March 8, 2019.

Questions must be submitted in writing; phone calls will not be accepted. Questions and requests for clarification—and the responses thereto—that CNFA believes may be of interest to other offerors will be circulated to all RFA recipients who have indicated an interest in submitting Applications. Only the written answers issued by CNFA will be considered official and carry weight in the RFA process and subsequent evaluation. Any verbal information received from employees of CNFA or any other entity should not be considered as an official response to any questions regarding this RFA.

III.B APPLICATION SUBMISSION REQUIREMENTS

 Grant applications will be accepted only in the application format given in Annex A, Grant Application. Applications and any required supporting documentation should be submitted no later than 5:00pm, CAT, on March 29, 2019. Applicants must strictly adhere to the requirements of this RFA.

Electronic applications should be submitted to grants@cnfarwanda.org. Hard-copy applications should be submitted to CNFA’s offices located at Kimihurura, former RPF secretariat on KG 28 Avenue No. 7, Kigali, Rwanda. Applicants should be sure to request a confirmation of receipt from Hinga Weze when submitting applications, to ensure their submission was received.

Please reference the RFA number in any response to this RFA. Applications received after the specified time and date will be considered late and will be considered only at the discretion of CNFA. Applicants must strictly follow the provided deadlines to be considered for award.

IV. Evaluation, Selection, and Award Information

 All applications submitted in response to this solicitation will be evaluated in accordance with the following criteria:

Evaluation Criteria

Maximum Points

Relevance of youth inclusion opportunity presented and strength of the solution and business model proposed

20

How well the investment aligns with Hinga Weze overall objective to sustainably increase smallholder farmers’ income, improve nutritional status of Rwandan women and children, and increase the resilience of the agriculture and food systems to the changing climate.

25

How the activity proposed will close existing youth inclusion gaps within the selected value chain detailed in section 4

15

Anticipated results of the project activity relative to the size of the grant request. 

20

Demonstrated technical knowledge of the business opportunity and market and potential management capacity to implement the solution

10

Applicants cost-share including willingness to co-invest in new technologies and their commitment of time and in-kind costs.

10

Total Possible Points

100

 Note: Innovation and use of technology is encouraged.

Once applications have been submitted to CNFA, members of the Hinga Weze Grant Selection Committee will evaluate applications in accordance with the above selection criteria. Applicants will be notified within 90 calendar days following the deadline for submissions date on whether their application was considered acceptable or not.

If the application is considered acceptable, CNFA will contact the applicant to engage in further discussions. A decision to engage in more in-depth and specific discussion following initial selection is not a commitment to funding; it is simply a decision to move forward in the collaborative and joint effort to develop an impactful grant project. If the in-depth and specific discussions do not result in the identification and development of a grant activity worthy of further pursuit, then Hinga Weze will inform the applicant that it is no longer interested in advancing the grant project. However, if the more in-depth discussions result in a promising design and concept, Hinga Weze will inform the applicant of that determination.

Applicants considered to be successful will be subject to a site visit from Hinga Weze staff for an applicant pre-award assessment to verify the accuracy of their submission, perform an administrative and financial review, and conduct environmental due diligence. If the site visit assessment uncovers no major issues, Hinga Weze will provide the necessary instructions, technical requirements, and next steps of grant award.

V. Terms and Conditions

 Applicants understand, by submitting a response to this RFA, that application submission does not constitute an award or commitment on the part of Hinga Weze, nor does it commit Hinga Weze to pay for costs incurred in the preparation and submission of an application. Further, Hinga Weze reserves the right to accept or reject any or all applications received, as well as issue amendments revising the terms of this RFA before or after receipt of applications. In submitting an application, Applicants understand that USAID is not a party to this solicitation and the Applicant agrees that any communications regarding this solicitation will be conducted with Hinga Weze, and not USAID. Applicants will be informed in writing of the decision made regarding their application.

ANNEX A – GRANT APPLICATION FORM

 Section I(a): Organizational Information

  1. Organization’s name:
  2. Address:
  3. Telephone: Fax:                                          E-mail:
  4. Key contact person and title:
  5. Organization Type:

            (   ) Youth groups and youth-owned agribusinesses;

(   ) Cooperatives and/or farmer groups with a minimum of 70% of youth members;

(   ) Individual entrepreneurs/SMEs reaching a large number of youth of 70% engaged in this business   or targeting them to be part of their businesses to improve their incomes and employment;

(   ) SMEs (Small and Medium enterprises);

(   ) MSMEs (micro, small, and medium enterprises) (such as youth agricultural Inputs suppliers, aggregators, processors, agricultural Equipment manufacturers/suppliers and service providers,);

(   ) Youth Groups/ associations/networks/enterprises;

(   ) Local NGOs; with or targeting youth empowerment.  

            (   ) Other: please describe:

Section I(b): Documentation – Checklist

  1. Incorporation Documents (Registration Certificates from RCA, RDB or RGB)
  2. TIN and VAT ID depending on the type of organization and tax regime
  3. Application’s property right registration or proof of concept and system ownership

Section I(c): Organization Experience

  1. Organization Background:
  2. Organizational Chart (description or graphic representation):
  3. Previous U.S. Government or other, Funding or assistance (include total funding amount, if applicable):

Section II: Grant Application – Technical

  1. Grant Activity Title:
  2. Challenges (Problem analysis):
  3. Grant Summary - Goals and Objectives:
  4. Grant Activity (description):
  5. Implementation Plan (timeline):
  6. Monitoring and Evaluation: (indicators) – Please only fill out the Expected Outcomes and Assumptions. These are the expected outcomes/assumptions during the life of the grant.

Indicator

Description

Expected Target

Assumption

No. 12 (EG.3.2-27)

Value of agriculture-related financing accessed as a result of USG assistance

 

 

 

 

 

No.13 (EG.4.2-7)

Number of individuals participating in group-based savings, micro-finance or lending programs with USG assistance

 

 

 

 

 

 

No. 22 (GNDR-2)

Percentage of female participants in USG-assisted programs designed to increase access to productive economic resources

 

 

No. 23 (YOUTH-3

Percentage of participants in USG-assisted programs designed to increase access to productive economic resources who are youth (15-29)

 

 

  1. Identify beneficiaries -

18a. Beneficiary – List

Affiliated Organization

Affiliated Organization Location

Individual Name

Individual ID Number

Individual Gender

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

18b. Description:

  1. Business Plan (i.e. Sustainability Plan):
  2. Gender sensitivity of the grant activities (description):

Section III: Grant Application – Budget

  1. Total Budget (table) Approximate cost of this activity (cash, in-kind, and third-party sources):

            Applicant Contribution                                    =          RWF_________________

            Third-party resources (e.g. third party

loan, investment partners)                 =          RWF_________________ (identify source)

            CNFA contribution                               =          RWF_________________

            Total Estimated Cost                           =          RWF_________________

Third-Party resources source (describe):

  1. Detail Budget: (Note – you can submit the template in Excel)

No.

Item Description

Unit Description

Unit Frequency

CNFA Grant Budget

Grantee Contribution (existing: in-kind)

Grant Contribution (new: in-kind, cash)

Total Grant

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  1. Budget Notes:

No.

Budget Item Description

Budget Notes

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Submitted by: _________________________      Date   ______________________

 Attachment 1 – Grant Application Instructions

Attachment 2 – Grant Application Checklist

Attachment 3 – Applicant Cover Letter

[End of Grant Application]

ATTACHMENT 1. GRANT APPLICATION INSTRUCTIONS

The Grant Application serves as a first-screening test for grant activities. The form is designed to gather essential basic information about the Applicant and what it is proposing to do. Applications shall be submitted in English, Kinyarwanda or French with a maximum of 10 pages (annexes are not counted in this limitation).

Instructions by Section:

 Section I(a): Organizational Information

 Item 1:             Legal entity that is applying (Applicant)

Item 2:             Address – description of the organization location, if a legal address does not exist. List the mailing address (such as a P.O. Box) if applicable or different from street address

Item 3:             Organization’s telephone, fax, email

Item 4:             Key contact person & title—The key contact person (agent) is responsible for communications between Hinga Weze and the Applicant. This applies to all aspects of the grant, from initial summary through completion. The agent must have full authority and responsibility to act on behalf of the Applicant. The agent should be someone who will be directly involved with the grant activity and has a proven, established relationship with the Applicant.

Item 5:             Organization type - choose ONE that applies. If the organization is not yet registered, then choose the eventual type of organization, and anticipated registration date.

Section I(b): Documentation - Checklist

Items 6-8:        Applicant Documentation – provide a photo copy of the legal registration of the business, including TIN, and other applicable permits and certifications.

Section I(c): Organization Experience

Item 9:             Briefly describe organization and its activities— Introduce the Applicant and its background: How it was formed, its mission or purpose, major accomplishments in the area of the targeted activity, current activities, and clients. Hinga Weze encourages applicants to describe how the organization’s activities align with Hinga Weze project activities.

Item 10:           Organizational Chart – Please provide a copy of a graphic representation of the applicant’s organizational chart OR describe the employee structure within the organization. It is suggested (but not required) that the applicant provide information of the top 2-3 officials within the organization.

Item 11:           Describe if the organization has received any type of United States government, or other funding. (i.e. Government of Rwanda, international foundations or governments, etc.)

Section II: Grant Application – Technical

Item 12:           Grant activity title—The title given to the activity should relate to the grant objective.

Item 13:           Challenges - Problem analysis and statement—Identify the problem that the grant activities       proposes to address.

Item 14:           Grant Goals and Objectives – Provide information on the goals of the grant (solutions to the above stated problem)

Item 15:           Grant Activity – Describe activities that will be conducted, including responsible parties (i.e. applicant, Hinga Weze, third party, etc.) during the life of the grant. Describe HOW results will be achieved, with linkage to overall grant objective. Must be linked to Hinga Weze’s objectives. Include anticipated duration of each ‘sub activity’ from start to finish as well as the target location(s) of implementation.

Item 16:           Implementation Plan (Timeline) – List out the main tasks over the life of the grant. Also include total anticipated duration of the grant – check page 1 of solicitation for further guidance on timeframe. Please check the listed grant activity start date on the first page of this solicitation – planned grant activities cannot be any earlier than this date.

Item 17:           Monitoring and Evaluation – list the expected outcomes Include an estimate expected target assumptions based on the life of the grant.

Item 18:           Grant Indirect Beneficiaries – Groups, individuals etc. that the Applicant will work with during the life of the grant. For example – smallholder farmers, aggregators, input suppliers, etc. (depending on the activities of the Applicant). Provide a description how each group will benefit from the grant and their participation in the grant activities.

Item 19:           Business Plan (i.e. Sustainability Plan) – Describe how the organization is planning for the long-term viability and how the grant will support such endeavors. Applicants may include a general business plan, financial projections, etc.

Item 20:           Gender and Youth Sensitivity of the Grants Activities (if applicable) - How will the grant activity be gender and youth inclusive. This section is required if the applicant has identified as a youth organization, in item #5 “Organizational Type.”

Section III: Grant Application – Budget

Item 21:           Total Budget (Table) - Approximate cost of this activity (cash, in-kind, and third-party sources)—Applicant must submit a rough estimate of the cost of the proposed activity and sources of funds, specifying how much will come from Hinga Weze, the Applicant’s contribution, and any third-party contributions.

Item 22:           Detailed Budget (Excel) - A detailed budget should be filled out in an excel document.

Item 23:           Budget notes – Description of how each cost was estimated. This can be based on sample pro formas, market research, previous experience, etc.

ATTACHMENT 2. GRANT APPLICATION CHECKLIST

 Grantees must ensure they submit the following documentation in order to be considered eligible for grant award:

  1. Cover Letter (Attachment 3) on Company Letterhead, signed by an authorized representative of the Applicant
  2. Grant Application (Annex A) with all questions answered.
  3. Copy of Applicant’s registration or business license
  4. Three contacts for references from organizations or individuals for which the applicant has successfully worked with/for before.

ATTACHMENT 3. APPLICANT COVER LETTER

 The following cover letter must be placed on letterhead and completed/signed/stamped by a representative authorized to sign on behalf of the applicant:

To:                   Ms. Amanda Muncil

Kimihurura, former RPF secretariat on KG 28 Avenue No. 7, Kigali, Rwanda

Reference:      RFA no. 2019/02/025

To Whom It May Concern:

We, the undersigned, hereby provide the attached application to perform all work required to complete the activities and requirements as described in the above-referenced RFA. Please find our application attached.

We hereby acknowledge and agree to all terms, conditions, special provisions, and instructions included in the above-referenced RFA. We further certify that the below-named firm—as well as the firm’s principal officers and all commodities and services offered in response to this RFA—are eligible to participate in this procurement under the terms of this solicitation and under USAID regulations.

Furthermore, we hereby certify that, to the best of our knowledge and belief:

  • We have no close, familial, or financial relationships with any CNFA or Hinga Weze project staff members;
  • We have no close, familial, or financial relationships with any other applicants submitting proposals in response to the above-referenced RFA; and
  • The prices in our offer have been arrived at independently, without any consultation, communication, or agreement with any other applicant or competitor for the purpose of restricting competition.
  • All information in our application and all supporting documentation is authentic and accurate.
  • We understand and agree to CNFA’s prohibitions against fraud, bribery, and kickbacks.
  • We understand and agree to CNFA’s prohibitions against funding or associating with individuals or organizations engaged in terrorism or trafficking in persons activities.

We hereby certify that the enclosed representations, certifications, and other statements are accurate, current, and complete:

Authorized Signatory:

Name and Title of Signatory:

Date:

Company Registration or Taxpayer ID Number: