Request for Expression of Interest / Vehicles Services and Repair for the Period of Two Years

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Savings Banks Foundation for International Cooperation (SBFIC) is a German NGO operating in Rwanda since 2009. Among other activities, SBFIC works in close partnership with the Government of Rwanda/ Ministry of Finance and Economic Planning (MINECOFIN) and other partners from the public and private sector in a joint program: The professionalization of the SACCO sector in Rwanda.

REQUEST FOR EXPRESSION OF INTEREST / VEHICLES SERVICES AND REPAIR FOR THE PERIOD OF TWO YEARS

  1. Background

 Since 2009, Savings Banks Foundation for International Cooperation (SBFIC) has been permanently active in partnership projects with focus on strengthening the microfinance sector and vocational education in Rwanda. Currently, the German Federal Ministry of Economic Cooperation and Development (Bundesministerium für wirtschaftliche Zusammenarbeit und Entwicklung, BMZ) is financially supporting two projects which are conducted in partnership with the Association of Microfinance Institutions in Rwanda (AMIR), the Rwanda Institute of Cooperatives, Entrepreneurship and Microfinance (RICEM), the Rwanda Cooperative Agency (RCA)as well as the Ministry of Trade and Industry (MINICOM) and the Ministry of Finance and Economic Planning (MINECOFIN). SBFIC Rwanda is in close exchange with SBFIC’s project activities in more than 40 countries worldwide, but particularly with those in Burundi, Tanzania, Uganda, and Kenya.

SBFIC is looking for service providers for different services, materials and equipments supply for a period of 2 years starting from January 2020.

Lot 7: Vehicles services and repair

Number

Vehicles name

Years of service

Common repair

PRICE/UNIT RWF  (VAT and Transport up to the office included)

1

Toyota Fortuner

 

11 years

General service

 

Plateau

 

Clutch trust bearing

 

Clutch disc

 

Empoule

 

2

Toyota RAV4

 

4 years

Rear shock absorber

 

Front shock absorber

 

Brake disc

 

Clutch disc

 

General service

 

Clutch thrust bearing

 

Plateau

 

Empoule

 

3

Toyota Hilux 1

 

5 years

General service

 

Par choc arriere

 

Empoule

 

4

Toyota Hilux 2

 

7 years

General service

 

Clutch disc

 

Brake disc

 

Clutch thrust bearing

 

Empoule

 

The interested bidders should submit their expression of interest together with the following documents:

  • Name of the company/firm: Address (PO Box), Phone Number, Email address, physical address;
  • A copy of RDB certificate showing that the company/firm is eligible in the specific field of Business;
  • Original or a copy of the tax clearance certificate from RRA;
  • VAT certificate;
  • 3 Completion certificates for the similar rendered services in at least two past years (from 2016) mentioning the full contact addresses of the clients.

Eligible Companies and applications must meet the following criteria

Minimum criteria to be fulfilled by the company/firm are:

  • General experience of at least three years (to be justified by RDB certificate of incorporation);
  • Specific experience of at least two years in the interested domain (to be justified by certificates of completion, executed contracts in similar domains in the last two years);
  • Being in order with Rwanda Revenue Authority in terms of taxes payment (to be justified by the tax clearance certificate);
  • Registered in VAT(to be justified by the VAT certificate).

The bidder can apply for one or more lots. For further information, the bidders may obtain the hard documents of terms of references/tender documents at SBFIC Head office at RICEM Premises, KN 193, St, Kabusunzu, Nyakabanda, or contact Gisele Mugeni, Administrative Assistant via Tel: 0789528376, E-mail: Gisele.Mugeni@sparkassenstiftung.de  Website: www.sbfic.org

Where necessary SBFIC shall visit the bidder to prove the physical existence of the company.

Required documents

The interested bidders should submit their expression of interest together with the following documents:

  • Name of the company/firm: Address(PO Box), Phone Number, Email address, physical address;
  • A copy of RDB certificate showing that the company/firm is eligible in the specific field of Business;
  • Original or a copy of the tax clearance certificate from RRA;
  • VAT certificate;
  • 3 Completion certificates for the similar rendered services in at least two past years (from 2016) mentioning the full contact addresses of the clients.

 How to apply

 Bidding companies meeting the above criteria are requested to submit their proposals (prices) in a sealed envelope and specify the lot number that it is applying for.  Bidding companies should indicate the proposed fees (taxes inclusive).

If interested, you are requested to submit hard copies of required documents at SBFIC Head office at RICEM Premises, KN 193, St, Kabusunzu, Nyakabanda. The deadline for submission is 15/11/2019 at 2:00 p.m. The envelope should be clearly marked “ PROVISION OF SERVICES, MATERIALS, AND EQUIPMENTS FOR THE PERIOD OF TWO YEARS ”

 

Maria Knappstein

Country Director

Savings Banks Foundation for

International Cooperation (SBFIC)