Request for Proposal_Smartclassrooms

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The African Institute for Mathematical Sciences (AIMS) is a pan-African network of centres of excellence enabling Africa’s talented students to become innovators driving the continent’s scientific, educational and economic self-sufficiency.

 

 

 

REQUEST FOR PROPOSAL

 

 

 

 

HIGH

 

 

 

 

 

 

To:

Whom it may concern

 

 

 

Attention:

 

Fax number:

 

 

 

 

From:

Operations Department

 

 

 

Cc:

AIMS-Teacher Training Program

Our file ref.: SC-RW-TTP-19-11-2018-Request for Proposal_Smartclassrooms

 

 

 

Date:

19/11/2018

N° of pages including this page: 5

 

 

 

Re:

  • Design and Technical Specifications for the Installation of Air Conditioners,
  • Design and Technical specifications for the installation of Electrical outlets and Ethernet outlets destined for Secondary schools across Rwanda.
  • Installation of Lightening and Earthing protection system.

 

 

 

If you do not receive all pages, please contact us immediately. Thank you.

 

 

 

MESSAGE:

                                 

 

Dear Sir/Madam,

This is the African Institute for Mathematical Sciences, Next Einstein Initiative (AIMS-NEI) in Kigali.

Within the framework of our operations, we would like to request your best and final offer (BAFO) in Rwanda Francs (RWF) for the following commodities   :

1.    Type:                                          

  • Design, Technical Specifications and Bill of materials needed for the installation of Air conditioners in Secondary schools listed in Attachment 2
  • Design, Technical specifications and Bill of materials needed for the installation of Electrical outlets with at least 6 wall outlets and at least 6 desk outlets in each of the classroom at the specified schools listed in Attachment 2
  • Design, Technical specifications and Bill of materials needed for the installation of Ethernet outlets with at least 6 wall outlets and at least 6 desk outlets in each of classroom at the specified schools in Attachment 2
  • Design, Technical specifications and Bill of materials needed for the installation of Lightening and Earthing/Grounding protection systems at the specified schools in Attachment 2
  1. Inspection:

Site inspections must be carried at each of the schools listed in Attachment 2.

  1. Quantity and destination:

All the installations will be done in classrooms at the schools listed in Attachment 2.

  1. Delivery delay:

Immediate – All detailed designs are required URGENTLY. Please advise best delivery delay ex-

works and to each as per Attachment 2.

The final delivery schedule will be finalized at the time of placing the Purchase Order / Contract.

Furthermore, please advise daily capacity and lead time required for fulfilling the above-mentioned requirement.

The design should be completed in 30 days from the date on this Request for Proposal.

  1. Liquidated Damages:

Arrival after agreed delivery schedule will be subject to a deduction from the invoice of 0.1% per day up to a maximum 5% of the total value of the contract.

  1. Payment:

Within 30 days from works completion at all sites and all supporting documents in order by the contractor, i.e. provisional acceptance of works, completion works, commercial invoice, proforma invoice, signed delivery notes and Goods Received Notes issued by Schools.

  1. Your offer should clearly state the following:
  2. price per item and cost for total amount of each item and finally the total cost
  3. total price to each school for all items; (price should be net after deduction of any discount and should be inclusive of all taxes and duties)
  4. discounts
  5. firm delivery date to each school – timing is essential
  6. specifications for each of the items – should your specs differ from those requested, please indicate, specifications to be attached to provided offer form

8. Pertinent information:

1.    Alternatives to requested specifications may be considered.
2.    A proposal is required for the operation of Smart classrooms at the schools listed in Attachment 2. Therefore, it is essential that the proposal is delivered as a matter of urgency.
3.    Exact delivery date must be stated
4.    We reserve the right to split up the order between several sellers
5.    AIMS-NEI Purchasing Terms and General Conditions attached hereto are applicable. 

  1. All or None Clause:

The AIMS-NEI reserves the right to accept the whole or part of your offer and the lowest bid

need not be accepted. Should your offer be accepted, you will be required to sign, stamp and

return our formal Purchase Order confirming your acceptance of the agreed terms and

conditions as per attached Annex 1.

  1. Required documents and certificates:

(All documents in English to clearly state "Academic")

  • Financial offer - signed and stamped detailed quotation (including cost per unit) and all applicable charges
  • Technical offer – signed and stamped including Design, Technical specifications and Bill of materials
  • Business registration certificate from RDB
  • Tax clearance certificate
  • Company profile including at least three client references
  1. Validity:

Your offer must remain valid until 19/01/2019 before which a purchase order if placed, should be accepted by you.

  1. Confirmation:

Please acknowledge receipt of this request and indicate your intention to bid.

  1. Offer:

 Must be received the latest by 21/12/2018 by 14.00 hours at the AIMS Secretariat time, or preferably earlier,  and should be sent in SEALED ENVELOPE addressed to :

 Attention; Operations Department

African Institute for Mathematical Sciences, Teacher Training Program

District Gasabo, Secteur Kacyiru, Cellule Kamatamu Rue KG590 ST 1, Kigali, Rwanda

Telephone; +250788356010     Email; snyiratunga@nexteinstein.org

 and clearly mention: Design, Technical Specifications and Bill of materials for Smart classrooms

YOUR OFFER MUST BE SUBMITTED ON ATTACHED FORM (Attachment 1)

 Offers not addressed and sent as required will NOT be considered.

Please acknowledge receipt of this request and indicate your intention to bid.

Thank you and best regards

MOULAYE CAMARA

Managing Director, Operations – AIMS Global Network

Telephone numbers for further information:     

Mobile No. +250788356010

Enclosures:

  1. Consumables / Materials quotation form
  2. List of Schools

 ATTACHMENT 1: CONSUMABLES/ MATERIALS QUOTATION FORM

 

Consumables / Material quotation form

Item

Description

Unit

Required Quantity

Air conditioners and cabling

 

 

 

Electrical outlets and cabling

 

 

 

Ethernet outlets and cabling

 

 

 

Lightening and Earthing/Grounding protection

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 ATTACHMENT 2: LIST OF SCHOOLS

No

SCHOOL NAME

TELEPHONE

DISTRICT

SECTOR

PROVINCE

1

GS KAGOROGORO

0788813547

GICUMBI

CYUMBA

NORTH

2

COLLEGE SAINT BERNARD KANSI

0788539910

GISAGARA

KANSI

SOUTH

3

ES RUTOBWE

0788477467

KAMONYI

KAYUMBU

SOUTH

4

GS RURAGWE

0783428580

KARONGI

BWISHYURA

WEST

5

GS BUHABWA

0787516322

KAYONZA

MURUNDI

EAST

6

GS MUSANZE 1

0788854067

MUSANZE

MUSANZE

NORTH

7

COLLEGE ADEC RUHANGA

0788866720

NGORORERO

GATUMBA

WEST

8

GS JENDA

0783122269

NYABIHU

JENDA

WEST

9

GS.KARENGERA

0783781820

NYAMASHEKE

KIRIMBI

WEST

10

E.S.NYANZA

0788413629

NYANZA

BUSASAMANA

SOUTH

11

GS KIYONZA

0788853919

NYARUGURU

NGOMA

SOUTH

12

GS UMUBANO 1

0788220407

RUBAVU

GISENYI

WEST

13

G.S MUSHAKA

0788217212

RUSIZI

RWIMBOGO

WEST

14

GROUPE SCOLAIRE ST ALOYS RWAMAGANA

0788530100

RWAMAGANA

KIGABIRO

EAST

15

GS RUHUHA

0725397832

BUGESERA

RUHUHA

EAST

16

ES KIRAMBO

0788413175

BURERA

CYERU

NORTH

17

GS JANJA

0783181449

GAKENKE

JANJA

NORTH

18

KACYIRU 2

0788309760

GASABO

GISOZI

KIGALI

19

ES.  KIZIGURO

0788626400

GATSIBO

KIZIGURO

EAST

20

GS CYARWA

0788594687

HUYE

TUMBA

SOUTH

21

GS KICUKIRO

0788824996

KICUKIRO

NIBOYE

KIGALI

22

ECOLE SECONDAIRE RUSUMO

0788460456

KIREHE

KIREHE

EAST

23

GS GITARAMA

0788220790

MUHANGA

NYAMABUYE

SOUTH

24

GS BARE

0788617382

NGOMA

MUTENDERI

EAST

25

GS TABAGWE

0788784092

NYAGATARE

TABAGWE

EAST

26

GS KADUHA A

0783065781

NYAMAGABE

KADUHA

SOUTH

27

GS KANYINYA

0788460012

NYARUGENGE

KANYINYA

KIGALI

28

ES KIGOMA

0788403417

RUHANGO

RUHANGO

SOUTH

29

GS APAPEC MURAMBI

0783311206

RULINDO

MURAMBI

NORTH

30

E.S MURUNDA

0788641829

RUTSIRO

MURUNDA

WEST

31

UNIVERSITY OF RWANDA - COLLEGE OF EDUCATION (CLASSROOM 1)

 

 

0785517032

GAHINI

 

 

KAYONZA

 

 

EAST

32

UNIVERSITY OF RWANDA - COLLEGE OF EDUCATION (CLASSROOM 2)

 

 

0785517032

GAHINI

 

 

KAYONZA

 

 

EAST