(RFA) for Small Scale Irrigation Technologies (SSIT) Grants

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CNFA is a not-for-profit international agricultural development organization headquartered in Washington, D.C. and dedicated to increasing rural incomes by empowering farmers and rural entrepreneurs. CNFA assists smallholders in increasing household-level food security and nutrition through improved agricultural practices, introduction of new varieties, diversification of crop production, food preservation and storage, development of farmer-based organizations, and strengthened linkages to markets. CNFA has a successful track record of implementing agricultural development programs in 43 countries.

Feed the Future Rwanda Hinga Weze Activity

Request for Applications (RFA) No. 2019/05/027

For

Small Scale Irrigation Technologies (SSIT) Grants

Issuance Date:                                    May 14th, 2019

Mandatory Site Visits:                      May 21 – May 23, 2019

Deadline for Questions:        May 31st, 2019

Deadline for Submissions:    June 21st, 2019

 

Dear Applicant,

The Feed the Future Rwanda Hinga Weze Activity is releasing a Request for Applications (RFA) to award grants in support of its activities. Instructions for completing the application can be found in Annex A. The grants will be awarded and implemented in accordance with the USAID and US Government regulations governing grants and Hinga Weze internal grants management policies.

This solicitation will target private sector actors working in irrigation services who seek to expand their clientele amongst smallholder farmers in vulnerable regions. Applicants must be able to provide sustainable small-scale irrigation technologies (SSIT) and other water management measures for hillside agriculture on pre-selected sites.

 Applicants will visit the various sites prior to submitting an application. It is required (compulsory) to visit the site in order to submit an application. The site visits are an opportunity for applicants to ask for any additional information in accordance with the Deadline for Questions provided above. Further information regarding the site visits is provided in this RFA.

 Hinga Weze investments in individual grant activities are anticipated to range from $50,000 to $500,000 depending on the scope of the irrigation system. The period of performance is anticipated to be for up to one (1) year, from September 2019 to September 2020. Grant agreements will be implemented in 2 distinct phases:

  • Phase 1: five (5) months from September 2019–January 2020, for implementation of small-scale irrigation technologies services
  • Phase 2: seven (7) months from February – August 2020, for required follow-up and technical assistance.

Please note that applications in response to this RFA are due by June 21, 2019, by 1:00 pm. The application for this RFA is attached as Annex A – Grant Application.

This RFA is composed of 6 separate lots. Applicants may submit an application for more than one lot; however, please note that Phase 1 will commence at the same time for each lot. Applicants should take into consideration the required resources (i.e. manpower, equipment, etc.) when applying for multiple lots.

 For any questions during the grant application process, please contact grants@cnfarwanda.org.

 

Section I. Program Description

A. ABOUT HINGA WEZE

 

Feed the Future Rwanda Hinga Weze is a five (5) year Activity of the United States Agency for International Development (USAID) that started in June 2017. The activity is implemented by CNFA. The primary objective of the Feed the Future Rwanda Hinga Weze activity is to sustainably increase smallholder farmers’ income, improve the nutritional status of Rwandan women and children, and increase the resilience of the agriculture and food systems to the changing climate. These outcomes will be achieved through combining capacity building with fixed amount awards, in-kind grants and technical support to strengthen agricultural extension, improve agricultural infrastructure, and facilitate linkages among value chain actors.

B. GRANT PROGRAM DESCRIPTION 

Hinga Weze is seeking to establish strategic partnerships with private sector actors in small-scale irrigation technologies (SSIT) services who seek to expand their clientele amongst smallholder farmers in vulnerable regions. Through these partnerships, private sector actors will establish working relationships with Hinga Weze-selected smallholder farmers, to provide innovative, climate-smart irrigation services during year two of the project. Through these grants, Hinga Weze seeks to increase and establish dialogue between private sector actors and smallholder farmers, to empower smallholder farmers in understanding available services and resources for irrigation needs, and to sustainably increase agricultural productivity on vulnerable land while fueling market demand of irrigation services within the private sector.

Applicants must be able to provide sustainable SSIT and other water management measures for hillside agriculture on pre-selected sites. These include but are not limited to:

  • Estimate the water needs for irrigating the pre-selected sites;
  • Propose an irrigation system based on the source of water and land topography using SSIT approach;
  • Comply with setting out of intakes, energy stations, pipes network, and water storage structures;
  • Propose a detailed design for a sustainable and environmentally friendly irrigation system for SSIT project;
  • Fulfil efficient pump power requirement including supplying and installing solar pumps, solar panels with controllers; supplying and installing pipes and related fittings,
  • Prepare irrigation network layout maps and general layout maps indicating the location of all proposed and established irrigation structures;
  • Prepare detailed Bills of Quantities (BOQs);
  • Implement designed irrigation system; and
  • Stabilize water storage embankments with compaction and planting grasses, as well as provide drainage filters where applicable, like in clay rip-raps reservoirs (see specification below).
  • Mobilize and supervise the required labor force and facilitate their timely payment through Savings and Credit Cooperative Organizations (SACCOs) or any other microfinance institutions in the area, or using other digital payment channels like Mobile Money.

Hinga Weze will award grant funds to private sector stakeholders to provide technical services to develop irrigation systems on pre-selected sites on behalf of Hinga Weze smallholder farmer beneficiaries.

IC. AUTHORITY AND GOVERNING REGULATIONS

Hinga Weze grant awards are made under the authority of the US Foreign Affairs Act, Code of Federal Regulations (CFR) (2 CFR 200), and USAID’s Automated Directive System (ADS) Chapter 303, “Grants and Cooperative Agreements to Non-Governmental Organizations.” Grants administered under Hinga Weze will adhere to the terms of the applicable USAID Standard and Required as Applicable Provisions, as well as Hinga Weze grants procedures.

Hinga Weze is required to ensure that all applicants receiving USAID grant funds comply with the requirements found in these regulations, as applicable to the respective terms and conditions of individual grant awards. Under the Hinga Weze grants program, USAID retains the right, at all times, to terminate, in whole or in part, Hinga Weze grant-making authorities or any grants in progress. Hinga Weze reserves the right to award part or multiple sites, as it deems fit for the smallholder farmers on the pre-selected sites.

Section II. Eligibility

IIA. ELIGIBLE RECIPIENTS

Hinga Weze would like to emphasize that applicants that submit applications in response to this RFA must be legally registered entities in Rwanda and must submit registration documents with the application.

Formal Hinga Weze grant support under this solicitation may be extended to local private sector/service providers.

IIB. ADDITIONAL CONDITIONS OF ELIGIBILITY

To be considered eligible for grant receipt, applicants must meet the following eligibility criteria:

  • Must be an approved, current RAB-subsidy service provider (required to submit proof) OR be able to commit substantial leverage.
  • Demonstrate past experience working with target beneficiaries (i.e. smallholder farmers) within Hinga Weze’s targeted Rwandan districts for irrigation activities (Bugesera, Ngoma, Kayonza, Gatsibo);
  • Submit resumes for key individuals which, at minimum, meet qualifications listed in application
  • Have organizational objectives which contribute to Hinga Weze’s objectives and results;
  • Submit a completed application responding to Hinga Weze’s requirements and conditions;
  • Be committed to adhering to high ethical business standards, including transparency in business dealings and record keeping;
  • Be prepared to undertake an independent financial review or audit, as requested;
  • Demonstrate ability and/or willingness to update/modify business, financial, and technical records, either manually or electronically, to ensure compliance with Hinga Weze recording requirements, as requested;
  • Ensure compliance with relevant environmental protection requirements;
  • Present a current RAB subsidy contract certification (if this is the source of leverage);
  • Certify that the organization/individual is not debarred, suspended, or proposed for debarment from receipt of USG funds.

If the application passes evaluation, applicants must meet the following eligibility criteria:

  • Complete and pass a site-visit of previously completed assignments of similar scope (as requested) and pre-award assessment;
  • Agree to and sign the applicable certifications, such as the Certification Regarding Lobbying; Certification Regarding Terrorist Financing; Prohibition on Assistance to Drug Traffickers; and Certification of the Recipient;
  • Agree to the terms and conditions of the Mandatory Standard Provisions and Required as Applicable Provisions for Fixed Amount Awards, if applicable; and

While Hinga Weze will consider all applicants, priority will be given to projects that impact larger numbers of beneficiaries, address under-served populations, including women and youth, the poor, and historically disadvantaged groups, and/or create significant numbers of sustainable new jobs when selecting potential awardees.

IIIC. INELIGIBLE ACTIVITIES AND UNALLOWABLE COSTS

Applicants may NOT use grant funds for any of the following:

  • Private ceremonies, parties, celebrations, or “representation” expenses;
  • Purchases of restricted goods, which include agricultural commodities, motor vehicles, pharmaceuticals, pesticides, used equipment, or fertilizers, without the prior waiver and approval provided by Hinga Weze. In accordance with the Hinga Weze Initial Environmental Examination, procurement of seeds or seedlings of non-native or invasive species will require additional approval from USAID/BEO.
  • Ineligible goods under USAID regulations, including but not limited to: military equipment; surveillance equipment; police or law enforcement equipment; abortion equipment and services; weather modification equipment; luxury goods; and gambling equipment;
  • Any purchases or activities deemed unnecessary to accomplish grant purposes as determined by Hinga Weze, including any applicant headquarters’ expenses that are not directly linked to the implementation of the proposed project;
  • Previous obligations and/or bad debts;
  • Fines and/or penalties;
  • Creation of endowments;
  • Indirect costs that are NOT supported by documented proof of such rates through audits or USAID-issued NICRA; and
  • Any other costs unallowable per 2 CFR 200 Subpart E – Uniform Administrative Requirements, Cost Principles, for Federal Awards;
  • Fee or profit of any kind.

Section III. Application Submission Information

III.A MANDATORY SITE VISIT

This RFA is composed of 6 separate lots. Applicants are welcome to submit an application for more than one lot; however, please note that all lots will commence at the same time. Applicants should take into consideration the required resources when applying for multiple lots.

As part of this RFA, applicants will have the opportunity to visit the pre-selected irrigation sites.  Applicants are required (it is compulsory) to visit the site in order to submit an application for the site. Site visits are an opportunity for applicants to ask for any additional information. The site visit calendar is provided in the below table:

Lot

District

Sector

Cell

Village

Area (ha)

Date

Time

1

Bugesera

Mayange

 

Kibenga

Rwarusaku

10

May 24, 2019

Before noon

 2

Ngoma

Rukumberi

Gituza

Mfune

10

May 24, 2019

Afternoon

3

Kayonza

Rwinkwavu

Mukoyoyo

Busasamana

10

May 21, 2019

All day

4

Gatsibo

Gasange

Kigabiro

Munini

10

 May 22, 2019

Morning

5

Kiramuruzi

Nyabisindu

Itaba

5

May 22, 2019

Mid-day

6

Kabarole

Marimba

Rebero

5

May 22, 2019

Afternoon

Total

50

 

 

All interested applicants must respect the calendar above, as only one visit is planned for each site. Please email grants@cnfarwanda.org to confirm your intent on visiting the sites. The departure will be at the field office of Hinga Weze in each district, the location of which will be communicated to applicants upon their notification of intent to participate in the site visit.

IIIB. QUESTION AND APPLICATION SUBMISSION REQUIREMENTS

 Any questions related to this RFA must be submitted to grants@cnfarwanda.org no longer than 5:00 pm, Kigali, on Friday, May 31, 2019. Grant applications will be accepted only in the application format given in Annex A, Grant Application. Applications and any required supporting documentation should be submitted no later than 1:00 pm, Kigali, on June 212019. Electronic applications should be submitted to grants@cnfarwanda.org. Hard-copy applications should be submitted to CNFA’s offices located at KG 28 AV, 7, Kimihurura, Gasabo District, P Box 1270, Kigali, Rwanda. Applicants should be sure to request a confirmation of receipt from Hinga Weze when submitting email applications, to ensure their submission was received.

 Please reference the RFA number in any response to this RFA. Applicants must have the RFA number in the email subject. Applications received after the specified time and date will be considered late and will be considered only at the discretion of CNFA. Applicants must strictly follow the provided deadlines to be considered for award.

  1. Evaluation, Selection, and Award Information

Hinga Weze will evaluate applicants using the trade-off evaluation methodology to identify grant applications considered to be of best value and quality when considering both technical and cost factors. Selection criteria include the following:

Factor

Description

Weight

Technical Approach

  • How well the applicant defines the technical assistance, and how the proposed technical approach meets the current best practices in irrigation activity implementation;
  • To what extent the proposed technical assistance in irrigation will equally benefit women, men, and youth;
  • How the applicant aligns the technical approach with environmental safeguards
  • The feasibility of the proposed monitoring and evaluation plan during the entire grant implementation period.

30

Management Personnel and Resources

  • The relevant background of proposed management personnel
  • Feasibility and effectiveness of the proposed Labor Resources Mobilization Plan.

25

Past Performance

  • The applicant’s experience in successfully conducting similar activities, specifically with smallholder farmers;
  • The applicant’s demonstrated organizational and financial capacity to meet the demands of implementing a grant.

20

 

Budget

  • The applicant’s proposed budget for implementing the grant.

25

TOTAL

100

Evaluation Process:

Once applications have been submitted to CNFA, members of the Hinga Weze Grant Selection Committee will evaluate applications in accordance with the above selection criteria. Only applicants whose applications were deemed acceptable will be contacted by CNFA.  If you are not contacted within 30 calendar days from the application due date, your application did NOT move on to the next round.

A decision to engage in more in-depth and specific discussion following initial selection is not a commitment to funding; it is simply a decision to gain further information on the application. If the in-depth and specific discussions do not result in the identification and development of a grant activity worthy of further pursuit, then Hinga Weze will inform the applicant that it is no longer interested in advancing the grant project. However, if the more in-depth discussions result in a promising design and concept, Hinga Weze will inform the applicant of that determination.

Applicants considered successful will be subject to a site visit from Hinga Weze staff for a pre-award assessment to verify the accuracy of their submission, perform an administrative and financial review, and conduct environmental due diligence. If the site visit assessment uncovers no major issues, Hinga Weze will provide the necessary instructions, technical requirements, and next steps of grant award. CNFA anticipates awarding fixed amount award grants as a result of this RFA.

V. Terms and Conditions

 Applicants understand, by submitting a response to this RFA, that application submission does not constitute an award or commitment on the part of Hinga Weze, nor does it commit Hinga Weze to pay for costs incurred in the preparation and submission of an application. Further, Hinga Weze reserves the right to accept or reject any or all applications received, as well as issue amendments revising the terms of this RFA before or after receipt of applications. In submitting an application, Applicants understand that USAID is not a party to this solicitation and the Applicant agrees that any communications regarding this solicitation will be conducted with Hinga Weze, and not USAID. Only successful applicants will be contacted.

 ANNEX A – GRANT APPLICATION

  1. Applicant Name:
  2. Applicant Address:
  3. Applicant Telephone:

                        Fax:

                        Email:

  1. Key Contact person and title:
  2. Briefly describe the organization, purpose, and past related experience:
  3. Proposed Grant Activity title:
  4. Describe your overarching approach to conducting the required irrigation system development

a.    Define how you would assess the sites;
b.    Define how you would approach the irrigation;
c.    Describe the equipment to be used;
d.    Describe how you will ensure the effective and efficient implementation of different irrigation technologies, as per the respective technical specifications in Question 13, below, including any activities to ensure site-specific readiness;
 

8. Describe your monitoring and evaluation plan during the grant implementation. How will you evaluate progress made, and make corrections if necessary?

  1. Describe your approach to management and personnel considerations, including:

9. Describe your approach to management and personnel considerations, including:
a.    List the team members who will participate in this grant activity and detail their experience and qualifications (attach CVs);
b.    Detail who will manage the team;
c.    Describe how the activities will be monitored;
d.    Describe what organization resources will be used, and any partner organizations you propose to work with (if any).
 

  1. Describe your plan to mobilize and supervise the required labor force and facilitate their timely payment through Savings and Credit Cooperative Organizations (SACCOs) or any other microfinance institutions in the area, or using other digital payment channels like Mobile Money.
  2. The following are the sites for irrigation development:

Lot

District

Sector

Cell

Village

Area (ha)

1

Bugesera

Mayange

Kibenga

Rwarusaku

10

 2

Ngoma

Rukumberi

 Gituza

Mfune

10

3

Kayonza

Rwinkavu

Mukoyoyo

Busasamana

10

4

Gatsibo

Gasange

Kigabiro

Munini

 10

5

Kiramuruzi

Nyabisindu

Itaba

5

6

Kabarole

Marimba

Rebero

5

Total

50

This Application is composed of 6 separate sites. Applicants can submit an application for more than one site, however, all sites will commence at the same time.

  1. Which site(s) is the Applicant applying for? List here.
  2. What are the proposed results to be achieved, and how do the proposed activities link to the grant objective?
  3. Identify beneficiaries, disaggregated by gender if possible, number, and how they will benefit from the grant and their participation in the grant activities:
  4. Site Activities:

      (Part 1) Technical Specifications: Using the table provided below, propose a realistic deliverables schedule, per site.

      (Part 2) Personnel Qualifications: Using the tables provided below, please provide CVs of individuals who will be performing the listed job functions, per site. If you do not currently have a staff member, or identified individual, to perform the listed job function, please include a short summary of your recruitment process and timeline.

Part 1: TECHINICAL SPECIFICATIONS (Bugesera,) – site #1

Irrigation system development

 

Milestones

Description of activities

X Response from Applicant

a.       

Water Resource Demands for Irrigation per site

 

  • To estimate the water demand for irrigated areas
  • Analysis regarding cropped areas, evapotranspiration and precipitation Environmental issues

·          

b.       

Site description

  • The distance from water sources to the irrigation scheme
  • The water intake proposal for capturing water from the water sources
  • The total dynamic head of the area to be irrigated
  • The size area to be considered of the SSIT development 
  • The capacity of the farmers to be contributed in the development of the SSIT
  • The potential and productivity of the soil with proposed crop
  • The design parameters, including those obtained from the investigations of climatic conditions and environmental conditions
  • The hydraulic/hydrological information, river capacity, lakes potential; probable floods; head losses; including: friction estimation

·          

b

 

c.        

Feasible Options

  • Establish several options for the irrigation project (hose irrigation, sprinkler, drip etc.)
  • Evaluate the costs, benefits of each option.
  • Grade each option according to expected costs, environmental impacts and other benefits

·          

d.       

Physical Planning and design

  • Hydraulic design of intake facilities.
  • Hydraulic designs for the water conveyance system.
  • Hydraulic and structural design for the irrigation appurtenances.
  • Estimation of the project implementation cost based to the recommended option
  • Estimation of costs per year for support the farmers and annual operation and maintenance (O & M), requirements and inputs.
  • Finalization of the project draft designs and cost estimates

·          

e.       

Preparation of Bills of Quantities (BOQs)

  • The applicant will determine the quantities of the items in conformity with the design drawings.
  • The Applicant’s estimate of each quantity or item involved in the implementation of the irrigation system will be presented in a Bill of Quantities based to the unit rates of materials, labor and equipment.
  • The Applicant will separate contribution of the beneficiaries especially labor for excavation and other works which needs local labor including up load and off load of equipment.

·          

f.  

Pump Power Requirement

  • The applicant will design the pump capacity based to the source of power proposed, the preference is solar system in order to limit the expenses of farmers of paying the electricity or fuel.
  • The pump power requirement is determined by the following formula where the total dynamic head (TDH) and the required flow rate are known.

·          

g.       

Preparation of drawings and calculation result  in conformity with local norms and engineering standards

  • Design of scheme layout;
  • Quantify the scheme water demand/water requirements;
  • The information of raising mainline (Pressure, size)
  • Main and secondary pipelines in the scheme (Pressure, size)
  • Intake drawing in details
  • Reservoir drawing in details
  • other Irrigation scheme structures;
  • Infield system drawing including details (hydrant, trenches, views of wetting areas including water application system

·          

h.       

Implementation plan

  • Time frame for implementation
  • Personnel management (staff per site as the attachment)
  • Available equipment for the assignment

·          

Part II: Personnel Qualifications for Bugesera Site (Site #1)

Profession

Required Professional Discipline

Responsibilities

Required Minimum Years of Experience

Irrigation Engineer

BSC in Irrigation Engineering

Determine water resources analysis with hydrology and climate data available, designing of alternative technologies for the development of irrigated agriculture for the respective sites, selection of alternative irrigation & water delivery systems, and performing preliminary design for possible alternatives irrigation option, and perform selection of technically, and agricultural data. Perform hydraulic design for the irrigation system proposed.  

with proven experience of at least 10 years, having at least three (3) similar experiences as irrigation engineer on the planning, design and implementation of irrigation projects

Mechanical Engineer

A1 or A2 Mechanical Engineering or related field

Design irrigation pumps  units and pump stations equipment, pumps installation and its cabling

with proven experience of at  5 least  years, having at least three (3) similar experiences as technician in mechanical parts

Surveyor Engineer

A2 Surveying Engineering

Topographic surveying works for command area of the respective sites, development of base maps at an appropriate for:

·         Topographical surveys of the intended area of the sites

·         Topographical field surveys of the selected irrigable area and produce mapping to the scale the detailed design of the networks and structures (pumping stations and reservoirs).

with proven experience of at  5 least  years, having at least three (3) similar experiences as technician in survey parts

Part 1: TECHINICAL SPECIFICATIONS (Ngoma) – site #2

Irrigation system development

 

Milestones

Description of activities

Response from Applicant

i.         

Water Resource Demands for Irrigation per site

 

  • To estimate the water demand for irrigated areas
  • Analysis regarding cropped areas, evapotranspiration and precipitation Environmental issues

·          

j.         

Site description

  • The distance from water sources to the irrigation scheme
  • The water intake proposal for capturing water from the water sources
  • The total dynamic head of the area to be irrigated
  • The size area to be considered of the SSIT development 
  • The capacity of the farmers to be contributed in the development of the SSIT
  • The potential and productivity of the soil with proposed crop
  • The design parameters, including those obtained from the investigations of climatic conditions and environmental conditions
  • The hydraulic/hydrological information, river capacity, lakes potential; probable floods; head losses; including: friction estimation

·          

b

 

k.        

Feasible Options

  • Establish several options for the irrigation project (hose irrigation, sprinkler, drip etc.)
  • Evaluate the costs, benefits of each option.
  • Grade each option according to expected costs, environmental impacts and other benefits

·          

l.   

Physical Planning and design

  • Hydraulic design of intake facilities.
  • Hydraulic designs for the water conveyance system.
  • Hydraulic and structural design for the irrigation appurtenances.
  • Estimation of the project implementation cost-based to the recommended option
  • Estimation of costs per year for support the farmers and annual operation and maintenance (O & M), requirements and inputs.
  • Finalization of the project draft designs and cost estimates

·          

m.     

Preparation of Bills of Quantities (BOQs)

  • The applicant will determine the quantities of the items in conformity with the design drawings.
  • The Applicant’s estimate of each quantity or item involved in the implementation of the irrigation system will be presented in a Bill of Quantities based to the unit rates of materials, labor, and equipment.
  • The Applicant will separate contribution of the beneficiaries especially labor for excavation and other works which needs local labor including upload and offload of equipment.

·          

n.       

Pump Power Requirement

  • The applicant will design the pump capacity based to the source of power proposed, the preference is solar system in order to limit the expenses of farmers of paying the electricity or fuel.
  • The pump power requirement is determined by the following formula where the total dynamic head (TDH) and the required flow rate are known.

·          

o.       

Preparation of drawings and calculation result  in conformity with local norms and engineering standards

  • Design of scheme layout;
  • Quantify the scheme water demand/water requirements;
  • The information of raising mainline (Pressure, size)
  • Main and secondary pipelines in the scheme (Pressure, size)
  • Intake drawing in details
  • Reservoir drawing in details
  • other Irrigation scheme structures;
  • Infield system drawing including details (hydrant, trenches, views of wetting areas including water application system

·          

p.       

Implementation plan

  • Time frame for implementation
  • Personnel management (staff per site as the attachment)
  • Available equipment for the assignment

·          

Part II: Personnel Qualifications for Ngoma Site (Site #2)

Profession

Required Professional Discipline

Responsibilities

Required Minimum Years of Experience

Irrigation Engineer

BSC in Irrigation Engineering

Determine water resources analysis with hydrology and climate data available, designing of alternative technologies for the development of irrigated agriculture for the respective sites, selection of alternative irrigation & water delivery systems, and performing preliminary design for possible alternatives irrigation option, and perform selection of technology, and agricultural data. Perform hydraulic design for the irrigation system proposed.  

with proven experience of at least 10 years, having at least three (3) similar experiences as irrigation engineer on the planning, design, and implementation of irrigation projects

Mechanical Engineer

A1 or A2 Mechanical Engineering or related field

Design irrigation pumps  units and pump stations equipment pumps installation and its cabling

with proven experience of at  5 least  years, having at least three (3) similar experiences as a technician in mechanical parts

Surveyor Engineer

A2 Surveying Engineering

Topographic surveying works for command area of the respective sites, development of base maps at an appropriate for:

  • Topographical surveys of the intended area of the sites
  • Topographical field surveys of the selected irrigable area and produce mapping to the scale the detailed design of the networks and structures (pumping stations and reservoirs).

with proven experience of at  5 least  years, having at least three (3) similar experiences as technician in survey parts

Part 1: TECHNICAL SPECIFICATIONS (Kayonza,) – site #3

Irrigation system development

 

Milestones

Description of activities

Response from Applicant

q.       

Water Resource Demands for Irrigation per site

 

  • To estimate the water demand for irrigated areas
  • Analysis regarding cropped areas, evapotranspiration and precipitation Environmental issues

·          

r.        

Site description

  • The distance from water sources to the irrigation scheme
  • The water intake proposal for capturing water from the water sources
  • The total dynamic head of the area to be irrigated
  • The size area to be considered of the SSIT development 
  • The capacity of the farmers to be contributed in the development of the SSIT
  • The potential and productivity of the soil with proposed crop
  • The design parameters, including those obtained from the investigations of climatic conditions and environmental conditions
  • The hydraulic/hydrological information, river capacity, lakes potential; probable floods; head losses; including friction estimation

·          

b

 

s.        

Feasible Options

  • Establish several options for the irrigation project (hose irrigation, sprinkler, drip etc.)
  • Evaluate the costs, benefits of each option.
  • Grade each option according to expected costs, environmental impacts and other benefits

·          

t.  

Physical Planning and design

  • Hydraulic design of intake facilities.
  • Hydraulic designs for the water conveyance system.
  • Hydraulic and structural design for the irrigation appurtenances.
  • Estimation of the project implementation cost-based to the recommended option
  • Estimation of costs per year for support the farmers and annual operation and maintenance (O & M), requirements and inputs.
  • Finalization of the project draft designs and cost estimates

·          

u.       

Preparation of Bills of Quantities (BOQs)

  • The applicant will determine the quantities of the items in conformity with the design drawings.
  • The Applicant’s estimate of each quantity or item involved in the implementation of the irrigation system will be presented in a Bill of Quantities based to the unit rates of materials, labor and equipment.
  • The Applicant will separate contribution of the beneficiaries especially labor for excavation and other works which needs local labor including up load and off load of equipment.

·          

v. 

Pump Power Requirement

  • The applicant will design the pump capacity based to the source of power proposed, the preference is solar system in order to limit the expenses of farmers of paying the electricity or fuel.
  • The pump power requirement is determined by the following formula where the total dynamic head (TDH) and the required flow rate are known.

·          

w.      

Preparation of drawings and calculation result  in conformity with local norms and engineering standards

Design of scheme layout;

  • Quantify the scheme water demand/water requirements;
  • The information of raising mainline (Pressure, size)
  • Main and secondary pipelines in the scheme (Pressure, size)
  • Intake drawing in details
  • Reservoir drawing in details
  • other Irrigation scheme structures;
  • Infield system drawing including details (hydrant, trenches, views of wetting areas including water application system

·          

x.        

Implementation plan

  • Time frame for implementation
  • Personnel management (staff per site as the attachment)
  • Available equipment for the assignment

·          

Part 2: Personnel Qualifications for Kayonza Site (Site #3)

Profession

Required Professional Discipline

Responsibilities

Required Minimum Years of Experience

Irrigation Engineer

BSC in Irrigation Engineering

Determine water resources analysis with hydrology and climate data available, designing of alternative technologies for the development of irrigated agriculture for the respective sites, selection of alternative irrigation & water delivery systems, and performing preliminary design for possible alternatives irrigation option, and perform selection of technically, and agricultural data. Perform hydraulic design for the irrigation system proposed.  

with proven experience of at least 10 years, having at least three (3) similar experiences as irrigation engineer on the planning, design and implementation of irrigation projects

Mechanical Engineer

A1 or A2 Mechanical Engineering or related field

Design irrigation pumps  units and pump stations equipment, pumps installation and its cabling

with proven experience of at  5 least  years, having at least three (3) similar experiences as technician in mechanical parts

Surveyor Engineer

A2 Surveying Engineering

Topographic surveying works for command area of the respective sites, development of base maps at an appropriate for:

  • Topographical surveys of the intended area of the sites
  • Topographical field surveys of the selected irrigable area and produce mapping to the scale the detailed design of the networks and structures (pumping stations and reservoirs).

with proven experience of at  5 least  years, having at least three (3) similar experiences as technician in survey parts

Part 1: TECHINICAL SPECIFICATIONS (Gatsibo) – Gasange site (site #4); Kiramuruzi site (site #5); and Kabarole site (site #6))

Irrigation system development

 

Milestones

Description of activities

Response from Applicant

y.        

Water Resource Demands for Irrigation per site

 

  • To estimate the water demand for irrigated areas
  • Analysis regarding cropped areas, evapotranspiration and precipitation
  • Environmental issues

·          

z.        

Site description

  • The distance from water sources to the irrigation scheme
  • The water intake proposal for capturing water from the water sources
  • The total dynamic head of the area to be irrigated
  • The size area to be considered of the SSIT development 
  • The capacity of the farmers to be contributed in the development of the SSIT
  • The potential and productivity of the soil with proposed crop
  • The design parameters, including those obtained from the investigations of climatic conditions and environmental conditions
  • The hydraulic/hydrological information, river capacity, lakes potential; probable floods; head losses; including: friction estimation

·          

b

 

aa.   

Feasible Options

  • Establish several options for the irrigation project (hose irrigation, sprinkler, drip etc.)
  • Evaluate the costs, benefits of each option.
  • Grade each option according to expected costs, environmental impacts and other benefits

·          

bb.   

Physical Planning and design

  • Hydraulic design of intake facilities.
  • Hydraulic designs for the water conveyance system.
  • Hydraulic and structural design for the irrigation appurtenances.
  • Estimation of the project implementation cost-based to the recommended option
  • Estimation of costs per year for supporting the farmers and annual operation and maintenance (O & M), requirements and inputs.
  • Finalization of the project draft designs and cost estimates

·          

cc.    

Preparation of Bills of Quantities (BOQs)

  • The applicant will determine the quantities of the items in conformity with the design drawings.
  • The Applicant’s estimate of each quantity or item involved in the implementation of the irrigation system will be presented in a Bill of Quantities based to the unit rates of materials, labor and equipment.
  • The Applicant will separate contribution of the beneficiaries especially labor for excavation and other works which needs local labor including up load and off load of equipment.

·          

dd.   

Pump Power Requirement

  • The applicant will design the pump capacity based to the source of power proposed, the preference is solar system in order to limit the expenses of farmers of paying the electricity or fuel.
  • The pump power requirement is determined by the following formula where the total dynamic head (TDH) and the required flow rate are known.

·          

ee.   

Preparation of drawings and calculation result  in conformity with local norms and engineering standards

  • Design of scheme layout;
  • Quantify the scheme water demand/water requirements;
  • The information of raising mainline (Pressure, size)
  • Main and secondary pipelines in the scheme (Pressure, size)
  • Intake drawing in details
  • Reservoir drawing in details other Irrigation scheme structures;
  • Infield system drawing including details (hydrant, trenches, views of wetting areas including water application system

·          

ff.      

Implementation plan

  • Time frame for implementation
  • Personnel management (staff per site as the attachment)
  • Available equipment for the assignment

·          

Part II: Personnel Qualifications for Gatsibo Sites (#4, #5, and #6)

Profession

Required Professional Discipline

Responsibilities

Required Minimum Years of Experience

Irrigation Engineer

BSC in Irrigation Engineering

Determine water resources analysis with hydrology and climate data available, designing of alternative technologies for the development of irrigated agriculture for the respective sites, selection of alternative irrigation & water delivery systems, and performing preliminary design for possible alternatives irrigation option, and perform selection of technically, and agricultural data. Perform hydraulic design for the irrigation system proposed.  

with proven experience of at least 10 years, having at least three (3) similar experiences as irrigation engineer on the planning, design and implementation of irrigation projects

Mechanical Engineer

A1 or A2 Mechanical Engineering or related field

Design irrigation pumps  units and pump stations equipment, pumps installation and its cabling

with proven experience of at  5 least  years, having at least three (3) similar experiences as technician in mechanical parts

Surveyor Engineer

A2 Surveying Engineering

Topographic surveying works for command area of the respective sites, development of base maps at an appropriate for:

·         Topographical surveys of the intended area of the sites

·         Topographical field surveys of the selected irrigable area and produce mapping to the scale the detailed design of the networks and structures (pumping stations and reservoirs).

with proven experience of at  5 least  years, having at least three (3) similar experiences as technician in survey parts

  1. Describe a training plan for the site farmers, specifically on irrigation operation and maintenance:
  2. Describe how gender sensitivity will be addressed during the grant activities:
  3. Please provide a detailed cost proposal per site (should the applicant choose to apply for more than one site). A sample budget template is provided below. An excel spreadsheet template for this information is available on request.

Lot _______________

District: ___________

Number of Hectares: _____________

Applicant Name:__________________

   

ITEM - LABOR

Unit Rate Per Ha

Number of Hectare

Total Amount

 

 

 

 

 

 

 

 

       

LABOR TOTAL

   

ITEM- EQUIPMENT

Unit Rate Per Ha

Number of Hectare

Total Amount

 

 

 

 

 

 

 

 

 

     

EQUIPMENT TOTAL

   

ITEM- INPUTS

Unit Rate Per Ha

Number of Hectare

Total Amount

 

 

 

 

 

 

 

 

       

INPUTS TOTAL

   

GRAND TOTAL

 

 

 

 

Attachment 1 – Grant Application Checklist

Attachment 2 – Applicant Cover Letter

 

ATTACHMENT 1. GRANT APPLICATION CHECKLIST

 Grantees must ensure they submit the following documentation in order to be considered eligible for grant award:

  • Cover Letter (Attachment 2) on Company Letterhead, signed by an authorized representative of the Applicant
  • Grant Application (Annex A) with all questions answered. The following may be included as separate attachments if necessary:
  • CVs for proposed personnel;
  • Applicant timeframe and implementation plan for proposed lots;
  • Cost proposal.
  • Copy of Applicant’s registration or business license
  • Three (3) contacts for references from organizations or individuals for which the applicant has successfully worked with/for before.

 ATTACHMENT 2. APPLICANT COVER LETTER

 The following cover letter must be placed on letterhead and completed/signed/stamped by a representative authorized to sign on behalf of the applicant:

To:                   Hinga Weze Activity

CNFA offices located at KG 28 AV, 7 Kimihurura

Gasabo District, PO Box 1270 Kigali.

Reference:      RFA No. 2019/05/027

To Whom It May Concern:

We, the undersigned, hereby provide the attached application to perform all work required to complete the activities and requirements as described in the above-referenced RFA. Please find our application attached.

We hereby acknowledge and agree to all terms, conditions, special provisions, and instructions included in the above-referenced RFA. We further certify that the below-named firm—as well as the firm’s principal officers and all commodities and services offered in response to this RFA—are eligible to participate in this procurement under the terms of this solicitation and under USAID regulations.

Furthermore, we hereby certify that, to the best of our knowledge and belief:

  • We have no close, familial, or financial relationships with any CNFA or Hinga Weze project staff members;
  • We have no close, familial, or financial relationships with any other applicants submitting proposals in response to the above-referenced RFA; and
  • The prices in our offer have been arrived at independently, without any consultation, communication, or agreement with any other applicant or competitor for the purpose of restricting competition.
  • All information in our application and all supporting documentation is authentic and accurate.
  • We understand and agree to CNFA’s prohibitions against fraud, bribery, and kickbacks.
  • We understand and agree to CNFA’s prohibitions against funding or associating with individuals or organizations engaged in terrorism or trafficking in persons activities.

We hereby certify that the enclosed representations, certifications, and other statements are accurate, current, and complete:

Authorized Signatory:

Name and Title of Signatory:

Date:

Company Registration or Taxpayer ID Number: