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(RFP) – Provide Technical Assistance to Support MFI to develop 3-Year Agribusiness Strategy

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To:                  Offerors

Date:               May/6/2020

From:              USAID Nguriza Nshore Activity (Implemented by DAI Global LLC)

Subject:          Request for Proposals (RFP) – Provide Technical Assistance to Support MFI to develop 3-Year Agribusiness Strategy

Due:                5:00PM Central Africa Time (CAT) June/05/ 2020

Dear Offerors:

It is our pleasure to release a Request for Proposal (RFP) to support the implementation of DAI’s Nguriza Nshore Activity funded by the United States Agency for International Development (USAID). DAI invites consulting companies to submit a proposal in support of an MFI to develop a 3-year Agribusiness Strategy.

I.    RFP Process and deadlines.  This solicitation will result in the award of a single Fixed Price Contract (FPC) or an Individual Consulting Agreement (ICA).

a)    Submission of Questions.  Questions must be submitted no later than 1:00 pm CAT May/18/2020 via email to NgurizaNshore_Procurement@dai.com

b)    Submission of Proposals.  Proposals must be submitted no later than 5:00 pm CAT June/05/2020 via email to NgurizaNshore_Responses@dai.com  

The subject line of the email must include your organization or consultant name, followed by “Submission under RFP NgurizaNshore, “Technical Assistance to Support MFI to develop a 3-year Agribusiness Strategy.”  In your email submission, certify a validity period of 60 days for the price provided and include your organization’s DUNS number if registered as a business. Limit file submissions to 10 megabytes or less.

II. Proposal Composition:  Proposals must include the following submission documents. The Technical Proposal and Cost Proposal must be prepared as separate files for independent evaluation as follows.

a)    Technical proposals must be submitted as a PowerPoint or PDF presentation in Times New Roman font. 
b)    Cost proposals must be submitted in Excel format in Arial font. 

Part 1: Technical Proposal 

 

Technical proposals must be no more than ten (10) slides. The technical proposal must include the following three (3) sections: 

1. Technical Approach. Offerors must detail their approach to fulfill the accompanying Scope of Work. The approach must clearly indicate how the proposed activities will result in the successful completion of all deliverables and milestones.

2. Organizational or Consultant Capacity. Offerors must provide details about their experience, expertise, and capacity to successfully undertake the proposed approach and complete the Scope of Work as described, including past performance information in similar contexts.

3. Management Plan/Staffing Structure. Offerors must include details of personnel who will be assigned to the activities described in the technical approach, as well as a clear management plan in narrative form for the development, review, and submission of all associated deliverables, including a milestone schedule. Offerors are permitted to engage in partnering arrangements if it will aid in providing the best value to USAID, regardless of whether organizations are based within or outside Rwanda. If a partnering arrangement is being proposed, please describe the nature of the arrangement, the specific technical value contributed by each member of the team, and the appropriate management controls to ensure successful delivery.

In addition to the requirements above, including the following information within the presentation. 

  • One (1) to two (2) examples of past performance relevant to this activity (limited to one (1) slide/page per example);
  • CV(s) of any individuals proposed in the staffing plan to conduct this activity (limited to two (2) slides/pages per individual).

Note: the cover slide will not be counted in the ten (10) slide/page total, should offerors choose to include one. No additional annexes or documentation are requested at the release of this RFP for the Offeror’s technical proposal.

 Part 2: Cost Proposal 

The contract type will be either a Fixed Price Contract or an Individual Consulting Agreement depending on whether a business or individual is selected.

The cost proposal must propose a fixed price including cost details for associated deliverables. Offerors must also include a cost breakdown of the hourly rates for proposed personnel, any direct costs, indirect costs, and fees if applicable with a build-up to the total proposed price. Cost breakdowns included will be utilized to determine price reasonableness. Offerors must use the attached cost/budget template; limit file submissions to 10 megabytes or less.

Proposal Evaluation. DAI will use the best value determination for the award of this

RFP. A best value determination means that, in DAI’s estimation, the selected offer will provide the greatest overall benefit to USAID in response to the requirements stated in this RFP. DAI may also exclude an offer from consideration if it determines that an Offeror is "not responsible,” i.e., the Offeror does not have the management, technical and financial capabilities necessary to perform the work required or should the Offeror not follow the requirements of this RFP. Proposals will be evaluated against a stated number of factors, including the overall proposed approach, past performance, specific qualifications in the identified sector, and other evidence substantiating the Offeror’s ability to deliver, including budget and timeframe considerations. Specific preference will be given to an Offeror with previous management experience in agriculture and specifically: production, distribution, treasury, and capital allocation. East Africa experience is required.

1. Technical Proposal. The Technical Proposal will be scored and evaluated separately from the cost proposal. Technical panel reviewers will evaluate offers on the following factors: -

a. Technical Approach (30 points). The offeror will be evaluated on the adequacy and effectiveness of the described technical approach. Points will be awarded to approaches that best address the Scope of Work (demonstrate a clear, concise, and succinct understanding of the requirements for this specific activity); the structured framework for defining tasks, time-lines, solution concepts, and approaches. The guiding criterion will be based on the:

a)    Clear understanding of the scope of work required for this task/assignment
b)    Clear understanding of local market especially the agribusiness sector in Rwanda
c)    viable plan with contingency planning and established milestones

b. Institutional/ Consultant Capacity and Past Performance (70 points). 

Points for this section will be based on information presented in the technical approach. Preference will be given to firms and/or consultants that have successfully completed assignments in similar contexts; proposed staffing; task responsibility assigned to the right (relevant experience; similar work) the candidates.

Furthermore, the Offeror’s experience working on developing and/or implementing business strategies will be considered. Only those offerors determined technically acceptable in the preliminary competitive range will be evaluated on past performance.

Points will be based on the requisite knowledge, skills, and abilities of key staff assigned to this assignment; demonstrated staff experience in similar services; an effective management plan that ensures allocation of staff and resources to accomplish assigned goals.

Offerors must provide a detailed past work history of key personnel and potential consultants or experts who will be employed in this contract, and such information shall be made public upon award of the contract for the successful offeror.

  1. Cost Proposal. The cost proposal will be evaluated separately from the technical approach, with strict consideration for realism, price reasonableness, and allowability consistent with

US government cost principles. Evaluation for this section will be dependent upon all information presented by the Offeror in their deliverable table, budget with cost breakdowns, and any relevant supporting cost information, as well as its alignment with the proposed technical approach.

III. Offeror’s Agreement with Terms and Conditions. The completion of all RFP requirements must in accordance with the instructions contained in this RFP. Submission to DAI on the technical and cost proposals will constitute an offer and indicates the Offeror’s agreement to the terms and conditions set forth in this RFP. DAI is not required to accept and/or evaluate proposals that do not conform to the instructions of this RFP and, in addition, DAI may reject all proposals and not make an award. DAI reserves the right to make an award without discussion and/or negotiation; however, DAI also reserves the right to conduct discussions and/or negotiations, which among other things may require an Offeror to revise its proposal (technical and/or cost). By submitting an offer, Offerors agree to comply with the general terms and conditions for an award, including Representations and Certification compliance. Offerors must provide full, accurate, and complete information in response to this solicitation. By submitting an offer, Offerors certify that they have not and will not attempt to bribe or make any payment to DAI employees in return for preference.

In addition, Offerors are strictly forbidden to contact the MFI.  Offerors in violation of this requirement will be disqualified.

Issuance of this RFP in no way obligates DAI to render an award, nor does it commit DAI to pay any costs incurred by the Offeror to prepare and submit a proposal. DAI reserves the right to award a FPC or ICA to one organization or consultant or to issue multiple awards based on the results of our evaluation.  

 

Sincerely,

USAID Nguriza Nshore Activity

NgurizaNshore_Procurement@dai.com

Annex A: Scope of Work

Background: The MFI is extending its growth across the country and so far, covering 80% of all Districts in the country. The MFI finances both micro, small enterprises, cooperatives, individual groups, and individuals in different sectors include agribusiness, wholesale & retail trade.

Challenge: Lack of access to financing is consistently cited by operators in agribusiness as one of the main barriers to growth. The agribusiness sector, which includes formal and informal businesses, comprises about 98% of the MFI clients. There are different business operators in the agribusiness, with different financing needs and currently, the MFI is not offering customized financial products.

Purpose: Develop 3-Year Agribusiness Strategy to guide the Micro Finance Institution (MFI) in the categorization of its potential lenders in agribusiness and design appropriate financial products to meet their financial demand.

It is against this background that DAI Global, managing the Feed the Future Nguriza Nshore Project, wishes to engage a firm to provide support in assessing the agribusiness sector and come up with a strategy of unlocking some of the potential in this sector for its MFI partner.

Scope of work for the development of Agribusiness Strategy

  • Carry out mapping of operators in the agribusiness sector, segment & categorize them into sub-sectors (along value-chain), assess/review their respective risks and financing needs, and determine their potential for financing
  • Recommend appropriate financial products in response to the identified needs in each category/group in the agribusiness sector.
  • Propose sustainable competitive strategies and business models in each category of segmented operators in the agribusiness sector.
  • Provide suggestions to re-engineer the lending process to achieve operational efficiency.
  • Undertake the needs capacity assessment of the MFI department responsible for the implementation of this strategy and recommend actions to close the identified gaps. Recommend capacity building program;
  • To create awareness of the new financial products, develop the terms of reference for the marketing strategy.

Expected deliverables

  • Inception Report – including execution timelines
  • 3-Year Agribusiness Strategy – clearly segmenting the operators; identified challenges and appropriate recommended financing products.
  • Needs capacity assessment and recommended capacity building program/plan
  • Agribusiness Strategy with a detailed implementation plan (well detailed and with a budget)

 Annex B: Cost/Budget Template

The Consulting firm or individual will have dual reporting channels: (1) MFI (2) Nguriza Nshore personnel (the technical team lead and the monitoring and evaluation director). The technical team lead will oversee contract implementation and quality control; while, the M&E director will oversee results reporting for USAID compliance.

Item Number

Service & Description

Number of Days (LoE)

Price per Day

Unit Price

(in RWF)

Total Price

(in RWF)

1

An Inception Report that details specific methodologies, work plan and data-gathering instruments, subject to approval by DAI/Nguriza Nshore in collaboration with the MFI

 

 

 

 

2

 

 

 

 

 

3

 

 

4

Interim Draft of Agribusiness Strategy and Presented and subject to approval by DAI/Nguriza Nshore in collaboration with MFI

Revised Draft Agribusiness Strategy, incorporating inputs from the MFI

Final Agribusiness Strategy without any typo-error and two hard copies, an electronic copy.

 

 

 

 

Sub/Total (in RWF)

 

 

 

VAT, taxes, etc. (in RWF)

 

 

 

GRAND TOTAL (in RWF)

 

 

Notes:

  • Insert the table above into an Excel Spreadsheet using Arial font.
  • For each item number, indicate the proposed employee/consultant names.