REQUEST FOR PROPOSAL (RFP)
June 7, 2018
June 18, 2018
17:00 Kigali time
Construction of Public Latrines
United States Agency for International Development (USAID), Cooperative Agreement No. AID-696-A-16-00008/SNV
SNV and its subawardees World Vision and Water for People
CURRENCY OF BUDGET:
Rwandan Francs and US dollars
POINT OF CONTACT:
Jeanne Umuzigambeho – Isuku Iwacu Project Coordinator, Isukuprocurement2018@gmail.com
Section 1: Instructions to Applicants
Isuku Iwacu – Rwanda Rural Sanitation Activity (RRSA) is a four-year rural sanitation Activity awarded on September 2, 2016 and estimated to be completed by November 9, 2020. The Activity is being executed by a consortium of Non-Governmental Organizations headed by SNV, and including World Vision International and Water for People in the following eight districts: Kayonza, Kicukiro, Ngoma, Nyabihu, Nyanza, Nyarugenge, Ruhango, and Rwamagana.
As part of project activities, the Isuku Iwacu – RRSA is soliciting applications from qualified and experienced builders to construct 16 public latrines (2 per district) in 8 districts: Kayonza, Kicukiro, Ngoma, Nyabihu, Nyanza, Nyarugenge, Ruhango, and Rwamagana.
Applicants are responsible for ensuring that their proposals and budgets are received by the Isuku Iwacu – RRSA in accordance with the instructions, terms, and conditions described in this RFP. Failure to adhere with instructions described in this RFP may lead to disqualification of an offer from consideration.
This is a Request for Proposals only. Issuance of this RFP does not in any way obligate the project to make an award or pay for costs incurred by potential offerors in the preparation and submission of an offer.
Section 2: Applicants Checklist
Applicants interested in this assignment shall submit a full application, which include the following:
- Cover Letter, signed by the authorized representative of the offeror (see Section 10 for template);
- Technical proposal including
- Proposed district(s) for which the proposal applies;
- Proposed approach to design latrines based on the specifications outlined in Section 4;
- Proposed approach to complete the construction tasks and deliverables outlined in Section 5;
- Proposed implementation schedule
- Budget proposal including:
- Detailed budget in the form of BOQs for each latrine (budgets must be provided in a separate document for each latrine.)
- Comprehensive budget for all latrine construction. The budget shall detail the applicant’s itemized fees, costs and cost share. Cost sharing is an important element for USAID-funded projects. Therefore, applicants are required to contribute resources from their own finances for the implementation of the assignment. Cost share is required to be at least 10% of the total budget proposal, consisting of allowable costs under the applicable United States government cost principles. Cost share breakdowns must be provided in sufficient detail to determine cost reasonableness – a summary breakdown is not sufficient. Applications failing to meet this requirement shall be eliminated from further consideration.
- All costs shall be presented in Rwandan Francs and U.S. Dollars, indicating used exchange rate (and source).
Section 3: Selection criteria
Proposals shall be selected based on the following criteria:
Relevant company experience: Offerors should provide information on relevant project experience in construction of latrines; a strong record on public latrine construction is an added value. For example, this information could include a description of the current personnel that worked on the projects, and project descriptions that include a summary of scope, location, construction value/ contract amount, length of time from design to completion of construction/project, key personnel and client reference information (telephone, fax, e-mail). Documents can be included as an appendix.
Relevant personnel: Offerors should provide information on the expertise and experience of the proposed team to implement the construction activities. For example, this could include the identification and brief description of experience of key company personnel, and project managers. Resumes may be included as an appendix.
Technical proposal: comprehensiveness/completeness of the proposed BOQs: Offerors should provide a comprehensive set of BOQs for each public latrine. For example, the BOQs should clearly show the validity and relevance of proposed quantities for each materials, such as cement/sand mixing ratios, etc.
Budget proposal/BOQs total amount: Offerors should provide an itemized budget for all BOQs and an itemized comprehensive budget of total costs, including cost share.
Cost share: Cost share is required to be at least 10% of the total budget proposal, consisting of allowable costs under the applicable United States government cost principles.
Resources/Adequacy of working capital: Offerors should provide evidence of resources and working capital to ensure delivery. For example, a bank letter detailing type and amount of financial support or copy of current bank credit line.
Isuku Iwacu is not liable for any cost incurred during preparation, submission, or negotiation of the award/contract. All submitted documentation, provided software and/or materials shall become and remain the property of Isuku Iwacu.
All documentation and/or materials, including electronic copies submitted with the draft and final reports shall become and remain the property of the USAID-funded Isuku Iwacu Activity.
Please note that if there are significant deficiencies regarding responsiveness to the requirements of this RFP, an offer may be deemed “non-responsive” and thereby disqualified from consideration. SNV reserves the right to waive immaterial deficiencies at its discretion.
Section 4: Specifications for Public Latrine Design
- Use of construction materials that are durable and affordable other than burnt brick;
- Latrine block must have a minimum of two (2) rooms for women plus a Menstrual Hygiene Management (MHM) and changing room; Two (2) rooms for men plus two (2) urinals (urinoires);
- Constructed latrines should reserve a pathway for disabled people
- Placement of the rooms for men and women must ensure comfort and privacy for women;
- Water tank (minimum 2,500 liters) which is capable of collecting rain water the standard drawing provided by Isuku Iwacu;
- Design conforms to “improved latrine standards”: hygienically separates human excreta from human contact, such as:
- Flush or pour/flush facility connected to a piped sewer system;
- A septic system or a pit latrine with slab;
- Composting toilets; or
- Ventilated improved pit latrines (with slab).
Section 5: Task and Deliverables
Because public latrines will be constructed in different places including public car parking, schools, public markets and public offices, proposals should show evidence of the knowledge of the proposed sites and district specific requirements related to using that site for public latrines.
The table below summarizes the selected sites per district. Proposals may be for one district (2 latrines) or more, including for all 8 districts (16 latrines).
- The selected contractor is responsible to provide all needed materials (cement, sand, wood, etc.), labor in form of masons’ days, supervisors/engineers at the sites, to ensure execution and completion of this construction;
- The selected contractor must provide a construction works completion report with pictures and verified by district officials before any payment.
- Constructed latrines must conform to the improved latrine standards as defined in Section 4.
Section 6: Applications
The Applicants must fully meet all requirements of this RFP, and are requested to submit their proposals no later than Monday, June 18th at 17h00 local Kigali time by email to Isukuprocurement2018@gmail with a subject line: “PROC - USAID-funded Isuku Iwacu – Public Latrine Construction.” Questions regarding the RFP should be sent to the same email address. Questions shall not be answered after Thursday, June 14th at 1700 local Kigali time.
Section 6: Eligibility
By submitting an offer in response to this RFP, the offeror certifies that it and its principal officers are not debarred, suspended, or otherwise considered ineligible for an award by the U.S. Government. The USAID-funded Isuku Iwacu will not award a contract to any firm that is debarred, suspended, or considered to be ineligible by the U.S. Government.
Section 7: Proposals notification of intent to enter into a contract
Isuku Iwacu shall inform the successful applicant (and notify those not selected). The process of negotiating and signing a contract with the successful applicant is expected to take place from June 20-June 22, 2018.
Please note that the release of this RFP does not necessitate that an applicant be awarded.
The USAID-funded Isuku Iwacu Activity reserves the right to:
- Conduct negotiations with and/or request clarifications from any offeror prior to award.
- Issue a partial award or split the award among various offeror, if in the best interest of Isuku Iwacu.
- Cancel this RFP at any time.
Section 8: Cover Letter
The following cover letter must be placed on letterhead and completed/signed/stamped by a representative authorized to sign on behalf of the offeror:
To: SNV- Isuku Iwacu
Kacyiru, Queen’s Land House
KG 563 St. 1049, Kigali, Rwanda
Reference: RSSA/RFP/2018/003 – Public Latrine Construction
To Whom It May Concern:
We, the undersigned, hereby provide the attached offer to perform all work required to complete the activities and requirements as described in the above-referenced RFP. Please find our offer attached.
We hereby acknowledge and agree to all terms, conditions, special provisions, and instructions included in the above-referenced RFP. We further certify that the below-named firm—as well as the firm’s principal officers and all commodities and services offered in response to this RFQ—are eligible to participate in this procurement under the terms of this solicitation and under USG regulations.
Furthermore, we hereby certify that, to the best of our knowledge and belief:
- We have no close, familial, or financial relationships with any SNV project staffmembers;
- We have no close, familial, or financial relationships with any other offerors submitting proposals in response to the above-referenced RRP;and
- The prices in our offer have been arrived at independently, without any consultation, communication, or agreement with any other offeror or competitor for the purpose of restrictingcompetition.
- All information in our proposal and all supporting documentation is authentic andaccurate.
- We understand and agree to SNV’ prohibitions against fraud, bribery, andkickbacks.
We hereby certify that the enclosed representations, certifications, and other statements are accurate, current, and complete.
Authorized Signature: _________________________________________________________
Name and Title of Signatory: ____________________________________________________
Company Name: _____________________________________________________________
Company Address: ___________________________________________________________
Company Telephone: _________________________________________________________
To be proposed by technical staff