(RFP) Translation, summary and design of promotional materials of the Government of Rwanda’s National Water Supply Policy

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WaterAid is an international non-governmental organization founded in 1981 and focused on improving poor people’s access to safe water, hygiene and sanitation in developing countries. WaterAid Rwanda is one of the many Country Programmes of WaterAid around the world and it was officially registered and started operating in Rwanda in 2010. We work with various partners including the Ministry of Infrastructure for overall coordination and performance of the WATSAN sector including policy work.

REQUEST FOR PROPOSAL (RFP)

  

RFP No.:

 

WA/RFP/001/2018

OPENING DATE:

Thursday 14th June 2018

CLOSING DATE:

Monday 25th June 2018

CLOSING TIME:

16:00 Kigali time

DESCRIPTION:

                                                                       

Translation, summary, and design of promotional materials of the Government of Rwanda’s National Water Supply Policy

FUNDED BY:

CURRENCY OF BUDGET:

WaterAid Rwanda

Rwandan Francs

POINT OF CONTACT:

Fiona Uwera Mugabe, Head of Policy Research and Advocacy, WaterAid.

 

SECTION 1: INSTRUCTIONS TO APPLICANTS

WaterAid is an international non-governmental organization founded in 1981 and focused on improving poor people’s access to safe water, hygiene and sanitation in developing countries. WaterAid Rwanda is one of the many Country Programmes of WaterAid around the world and it was officially registered and started operating in Rwanda in 2010. We work with various partners including the Ministry of Infrastructure for overall coordination and performance of the WATSAN sector including policy work.

In line with the above, WaterAid has committed to supporting the ongoing efforts of the Ministry of Infrastructure to disseminate the National Water Supply Policy in the districts.  We seek the services of qualified individual consultants or firms to translate, summarize, and draft promotional materials of the Government of Rwanda’s National Water Supply Policy. For more information on the objectives, tasks and deliverables refer to attached Scope of Work.

Applicants are responsible for ensuring that their proposals and budgets are received by WaterAid in accordance with the instructions, terms, and conditions described in this RFP. Failure to adhere with instructions described in this RFP may lead to disqualification of an offer from consideration.

This is a Request for Proposals (RFP) only. Issuance of this RFP does not in any way obligate WaterAid to make an award or pay for costs incurred by potential offerors in the preparation and submission of an offer.

SECTION 2: APPLICANTS CHECKLIST

Applicants interested in this assignment shall submit a full application with the following sections:

a) Cover Letter, signed by an authorized representative of the applicant and indicating a contact person for any purpose related to this RFP. The cover letter shall clearly identify that the applicant is responding to this RFP and stating the applicant organization’s name, address, phone numbers, and email address. Cover Letter shall also outline applicants’ experience in conducting similar work.

b) Technical proposal shall not exceed 10 pages, excluding annexes, and provide a clear description of activities to be undertaken demonstrating a good understanding of the scope of work;

c) A proposed implementation schedule;

d) Copy of CVs of the team members who will undertake the assignment;

e) Three references for similar completed work;

f) Budget proposal shall detail all itemized costs (description, quantity, unit cost and total cost), including fee for translation of one standard page (1800 characters plus spaces). A detailed line-item budget shall be prepared based on activities to be undertaken, expected tasks and deliverables. Budgets must be provided in a separate spreadsheet. Costs should be presented in Rwandan Francs.

g) Budget Narrative – An accompanying narrative in a separate Word file shall be provided. The narrative shall provide justifications for and descriptions of major tasks and staff responsibilities, and a brief explanation of how rates, the number of days and other costs were determined. Costs should be presented in Rwandan Francs.

SECTION 3: SELECTION CRITERIA

Proposals will be evaluated according to the following criteria

Criteria

Points

Technical Proposal and implementation schedule indicating methodology and timelines

30

Relevant experience of the proposed consultant, consultancy firm and team members in similar assignments

40

Budget proposal and narrative (Cost effectiveness)

30

TOTAL

100

WaterAid shall not be liable for any costs incurred during preparation, submission, or negotiation of contract.

All documentation and or/materials, including electronic copies of educational and promotional materials, submitted with the draft and final reports shall become and remain the property of the WaterAid. We reserve the right to:

  • Conduct negotiations with and/or request clarifications from any offeror prior to award.
  • Issue a partial award or split the award among various offerors, if in the best interest of WaterAid
  • Cancel this RFP at any time.

SECTION 4: ELIGIBILITY

By submitting an offer in response to this RFP, the offeror certifies that it and its principal officers are not debarred, suspended, or otherwise considered ineligible for any work/ awards by the Government of Rwanda

SECTION 5: APPLICANTS SKILLS AND QUALIFICATIONS

The applicants are required to have the following qualifications:

a) Translation of the National Water Supply Policy

  • Applicants shall possess demonstrated ability to translate knowledge products and policy documents from English to Kinyarwanda and vice-versa, ensuring accuracy in language, structure, and rhetoric expressions, and ensuring that the translated document is free of jargon and clear to an intelligent reader who may not be an expert in the subject.
  • Applicants shall ensure that translated document contains appropriate word choice, style, sentence structure, comprehension, and terminologies are checked intensively and the content is fine-tuned to achieve English and Kinyarwanda sound expression.
  • A minimum of five years’ experience translating texts in Water, Sanitation and Hygiene (WASH) preferably policy documents
  • Advanced university degree in English-Kinyarwanda languages, public policy, Water Resource Management, Hydraulics, Economics, Environmental health or related fields for the lead consultant.
  • Computer proficiency, and familiarity with Microsoft Office (Microsoft Word)
  • Applicants shall be able to demonstrate a strong ability to translate specialized texts under deadline pressure.

b) Summary of the National Water Supply Policy

  • In-depth knowledge and understanding of the Rwandan WASH Policies, Strategies and their operating environment;
  • Proof of successful completion of at least three similar works in the last five years;
  • Advanced university degree in English-Kinyarwanda languages, public policy, Water Resource Management, Hydraulics, Economics, Environmental health or related fields for the lead consultant.
  • Demonstrated ability to write quality, clear and concise documents in English and Kinyarwanda

c) Educational and promotional materials

  • Ability to design WASH educational and promotional materials, integrating the most appropriate graphics and illustrations, that address key messages clarifying roles and responsibilities of district-level users, lower-tiers of government, households, community members, and other end users.
  • Knowledge and experience in developing educational and promotional materials, in particular knowledge and understanding of adult learning approaches and methodologies.
  • Ability to communicate technical subject matter to people with varying technical knowledge and skills, and across different job roles/functions. This includes using appropriate language, style and tone for the purpose and targeted groups, culturally appropriate texts for clarity and appeal.
  • Minimum five years’ experience and track record in developing similar educational and promotional materials.

Other skills requirements:

  • Excellent command of written and oral English and Kinyarwanda.
  • Ability to respond to comments and questions in a timely and appropriate manner.
  • Excellent team work, communication, and organizational skills.

SECTION 6: APPLICATIONS

The Applicants must fully meet all requirements. Qualified applicants are requested to submit their proposals no later than Monday 25th June, 2018 at 16h00 local Kigali time by email: warwanda@wateraid.org ,   Cc  fionauweramugabe@wateraid.org with a Subject line: “GOR National Water Supply Policy”

SECTION 7: PROPOSALS REVIEW AND NOTIFICATION OF INTENT TO ENTER INTO A CONTRACT

Proposals are anticipated to be reviewed against the above-mentioned criteria, from 27th June to 10th July 2018. WaterAid shall inform the successful applicant (and notify those not selected). The process of negotiating a contract with the successful applicant is expected to begin on 12th July 2018.

  Please note that the release of this RFP does not necessitate that an applicant be awarded.

SECTION 8: PERIOD OF PERFORMANCE

The assignment is planned to be completed within thirty (30) calendar days starting from the signature of the contract.