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(RFQ)- Printing and Branding/Design Services

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Average: 3.5 (15 votes)

A nonprofit organization operating in 29 countries, we work with enterprising men and women in the developing world to build competitive farms, businesses and industries.

Request for Quotation (RFQ) Printing and Branding/Design Services

 Date: February 12, 2021

Subject: Request for Quotations

TechnoServe Inc. (TNS) – Rwanda, seeks service providers to submit competitive bids for Printing and Branding/designing services for the TNS office in Rwanda. The service provider will be on a call-on basis, to help the office meet its need for quality design and printing services. The mentioned services shall also include promotional materials (caps, t-shirts, pens, diaries, etc.)

Introduction

TechnoServe is an independent, non-governmental organization providing professional support to build competitive farms, businesses, and industries. We are a non-profit organization that develops business solutions to poverty by linking people to information, capital, and markets. Our work is rooted in the idea that given the opportunity, hardworking men and women in even the poorest of places can generate income, jobs, and wealth for their families and communities.

We recognize that maximizing the inclusive economic growth requires the full and unencumbered participation of women. This requires us to not only systematically integrate gender in our project participation, but also within all levels of our staffing. For more information, visit www.technoserve.org

BACKGROUND

TechnoServe Rwanda seeks quotations to provide printing and branding services. TechnoServe plans to issue a contract/LPO to one successful bidder through a full and open competition. Interested and qualified service providers are encouraged to express their interest in providing the printing and design/branding services for the TechnoServe offices located in Umoja House in Muhima.

 GENERAL REQUIREMENTS

 Bidders are invited to submit quotations in accordance with requirements of the RFQ. Quotations must be received by TechnoServe no later than the date and local time stated in this RFQ. TechnoServe requires that proposals remain valid for a minimum of 30 calendar days after submission.

The bidders should read the entire solicitation, which includes all pertinent sections and the terms, conditions, and instructions required for submitting a quotation. This solicitation in no way obligates TechnoServe to award a contract, nor does it commit TechnoServe to pay any cost incurred in the preparation and submission of a quotation in response hereto.

Furthermore, TechnoServe reserves the right to reject any and all bids, if such action is considered to be in the best interest of TechnoServe.

PRICE SCHEDULE

The price must include all taxes and fees, in Rwandan Francs, and should be expressed in a per unit basis, based on the needs listed in Chart 1 below.

 Chart 1: Description of Required Printing and Branding Services

No

Description of Printing and Branding Services

Unit

Unit Cost (Frw)

1

Sign posts

Pc

 

Normal banner with no lights

Pc

 

Light box double sided

Pc

 

Light box single sided

Pc

 

2

PVC banner (Large)

Pc

 

3

PVC banner (medium)

Pc

 

4

Pull up banners

 

 

With wide base

Pc

 

With small base

Pc

 

5

Flex banners

Pc

 

6

Folder printed on matt papers

 

 

Single sided

 

 

A3 laminated

Pc

 

A4

Pc

 

A5

Pc

 

A6

Pc

 

Double sided

 

 

A4

Pc

 

A5

Pc

 

A6

Pc

 

7

Staff identification badges

Pc

 

8

Colored documents

 

 

A2

Pc

 

A3

Pc

 

A4

Pc

 

A5

Pc

 

9

Business cards

 

 

With lamination

Pc

 

 

Without lamination

Pc

 

10

Booklets printed in black and white on normal paper

 

 

A5

Pc

 

A4

Pc

 

11

Stamps

 

 

Auto-encreur (small size)

Pc

 

Auto-encreur (medium size)

Pc

 

12

Printed certificates A4 on hard paper

Pc

 

13

Printing and laminating documents

 

 

A3

Pc

 

A4

Pc

 

A5

Pc

 

14

Printing registers

 

 

A3

Pc

 

A4

Pc

 

15

Printing and binding accounting vouchers

Pc

 

16

T-shirt La Coste

 

 

Screen printing

Pc

 

Embroiding

Pc

 

17

T-shirt round neck

 

 

Screen printing

Pc

 

Embroiding

Pc

 

18

Corporate office Polo T-shirts

 

 

Screen printing

Pc

 

Embroiding

Pc

 

19

Corporate office shirt

 

 

Screen printing

Pc

 

Embroiding

Pc

 

20

Big corporate umbrella with screen printing

Pc

 

 

Small corporate umbrella with screen printing

Pc

 

21

Printed inserts/ leaflets/ brochures

 

 

A4

Pc

 

A5

Pc

 

A6

Pc

 

22

Promotional Caps

Pc

 

23

Posters

 

 

A0

Pc

 

A1

Pc

 

A2

Pc

 

A3

Pc

 

A4

Pc

 

Selection will be based on price, Compliance to specifications, quality and Delivery time of Printing and Branding items, and vendor experience.

 Evaluation Criteria

The LPO will be awarded to the bidder that receives the highest score as set out in the criteria below.

Selection Criteria

 

Score 100%

Technical

40

Compliance to specifications

20

 Delivery Time/Product Quality

10

Vendor Experience

10

Financial

60

Price of items

60

Total Score

100

 The currency of the bid will be in Rwanda Francs (Frw) and will be inclusive of all applicable Taxes.

 CRITERIA FOR SELECTION

The evaluation of each response to this RFQ will be based on vendor demonstrated competence, compliance, format, and organization. The purpose of this RFQ is to identify Printing and Branding Services providers that have the interest, capability, and financial strength to supply TNS with the Printing and Branding Services requested.

TERMS AND CONDITIONS

  1. The Request for Quotes is not and shall not be considered an offer by TechnoServe.
  2. All responses must be received on or before the date and time indicated on the RFQ.  All late responses will be rejected.
  3. All unresponsive quotes will be rejected.
  4. All quotes will be considered binding offers.  Prices quoted must be valid for entire period provided by respondent.
  5. All procurement will be subject to TNS contractual terms and conditions and contingent on the availability of donor funding.
  6. TNS reserves the right to accept or reject any quotation or cancel the procurement process at any time, without assigning any reason, and shall have no liability to any vendors submitting RFQs for such rejection or cancellation of the procurement.
  7. TNS reserves the right to accept all or part of the quotation when awarding the purchase order/contract.
  1. All information provided by TNS in this RFQ is offered in good faith. Individual items are subject to change at any time and all bidders will be provided with notification of any changes. TNS is not responsible or liable for any use of the information submitted by bidders or for any claims asserted therefrom.
  2. TNS reserves the right to require any bidder to enter into a non-disclosure agreement.
  3. The bidders are solely obligated to pay for all costs, of any kind whatsoever, which may be incurred by bidder or any third parties, in connection with the Response. All Responses and supporting documentation shall become the property of TNS, subject to claims of confidentiality in respect of the Response and supporting documentation, which have been clearly marked confidential by the bidder.

FORM/CONTENT OF RESPONSE

All quotations shall:

  1. Be in the English language.
  2. Contain detailed cost in Rwandese Francs (FRW), with applicable Tax/Charges clearly identified, and provided against each of the categories of services described in Chart 1.
  3. Provide requested payment terms and conditions.
  1. Describe the qualifications, experience and capabilities of the firm in providing the type of services being request by this RFQ.
  2. Provide at least 3 references for similar procurements with a description of the work done and the dates performed.
  3. Include a contact name, email address, and telephone number to facilitate communication between TNS and the vendor.
  4. A brief outline of the company and services offered, including:
  • Full legal name, jurisdiction of incorporation, and address of the company
  • Full legal name and country of citizenry of company’s President and/or Chief Executive Officer and/or all other officers and senior managers of the company
  • Year business was established
  1. Business registration certificate
  2. Evidence of Tax registration and a valid RRA tax clearance certificate
  3. Proof of using EBM

SCHEDULE OF EVENTS

  1. Questions regarding this request may be addressed to Francine Kayitesi at fkayitesi@tns.org and must be received no later than February 12, 2021.  Responses to questions will be distributed to all interested parties no later than February 18, 2021
  2. Responses to the RFQ should be submitted in a pdf format, addressed to the attention of Country Programs Manager, and sent to fkayitesi@tns.org clearly indicating the subject line: “Printing and branding/design services” no later than March 2, 2021 at 5:00pm (Due to the COVID-19 pandemic only soft copies are accepted)

End of RFQ