RFQ for provision of Unarmed Guard Security Services and Alarm Systems

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REQUEST FOR QUOTATIONS (RFQ)

RFQ Number: Soma Umenye -2667

Issuance Date: November 29, 2019

Deadline for Offers: December 10, 2019, at 17:00 (Kigali time)

Description: RFQ for provision of Unarmed Guard Security Services and Alarm Systems

For: Rwanda Soma Umenye LLC

Funded By: United States Agency for International Development (USAID),

IDIQ Contract No. AID-OAA-I-14-00055, Task Order AID-696-TO-16-00001

Implemented By: Chemonics International Inc., operating locally as Chemonics Soma Umenye LLC (“Chemonics”)

Point of Contact: SUProcurement@soma-umenye.org

***** ETHICAL AND BUSINESS CONDUCT REQUIREMENTS *****

Chemonics is committed to integrity in procurement, and only selects suppliers based on objective business criteria such as price and technical merit. Chemonics expects suppliers to comply with our Standards of Business Conduct, available at https://www.chemonics.com/our-approach/standards-business-conduct/

Chemonics does not tolerate fraud, collusion among offerors, falsified proposals/bids, bribery, or kickbacks. Any firm or individual violating these standards will be disqualified from this procurement, barred from future procurement opportunities, and may be reported to both USAID and the Office of the Inspector General.

Employees and agents of Chemonics are strictly prohibited from asking for or accepting any money, fee, commission, credit, gift, gratuity, the object of value or compensation from current or potential vendors or suppliers in exchange for or as a reward for a business. Employees and agents engaging in this conduct are subject to termination and will be reported to USAID and the Office of the Inspector General. In addition, Chemonics will inform USAID and the Office of the Inspector General of any supplier offers of money, fee, commission, credit, gift, gratuity, object of value, or compensation to obtain business.

Offerors responding to this RFQ must include the following as part of the proposal submission:

Disclose any close, familial, or financial relationships with Chemonics or project staff. For example, if an offeror’s cousin is employed by the project, the offeror must state this.

Disclose any family or financial relationship with other offerors submitting proposals. For example, if the offeror’s father owns a company that is submitting another proposal, the offeror must state this.

 Certify that the prices in the offer have been arrived at independently, without any consultation, communication, or agreement with any other offeror or competitor for the purpose of restricting competition.

Certify that all information in the proposal and all supporting documentation are authentic and accurate.

Certify understanding and agreement to Chemonics’ prohibitions against fraud, bribery, and kickbacks.

Please contact businessconduct@chemonics.com with any questions or concerns regarding the above information or to report any potential violations. Potential violations may also be reported directly to Chemonics’ Washington office through the contact information listed on the website found at the hyperlink above.

Section 1: Instructions to Offerors

Introduction: The USAID Rwanda Soma Umenye Project is a USAID program implemented by Chemonics Soma Umenye LLC (“Chemonics”) in Rwanda. As part of project activities, the Soma Umenye requires unarmed security guard services and automatic radio alarm systems for the project office, residences, and warehouse located in Kigali, Rwanda.

The purpose of this RFQ is to solicit quotations from eligible suppliers to provide:

a) 12 qualified unarmed static security guards (day guard and night guards) to be stationed at the project office, three residential premises and provide security 24 hours per day and 7 days a week, including holidays and weekends; and

b) alarm system equipment, installation, maintenance, and response at the project office, three residential and warehouse premises.

The security guards and security systems will provide maximum security coverage at the office and warehouse locations to prevent or minimize the extent possible, loss or damage to property of the project. The purpose of this RFQ is to solicit a quotation for these services.

Chemonics will only accept responses from Offerors that have a current, active license.

Offerors are responsible for ensuring that their offers are received by Chemonics in accordance with the instructions, terms, and conditions described in this RFQ. Failure to adhere with instructions described in this RFQ may lead to the disqualification of an offer from consideration.

Offer Deadline and Protocol: Offers must be received no later than 17.00 local Kigali time on December 10, 2019, by email delivery. All emailed offers must be emailed to SUProcurement@soma-umenye.org

Please reference the RFQ number in any response to this RFQ and in the subject line of any emailOffers received after the specified time and date will be considered late and will be considered only at the discretion of Chemonics.

Questions: Questions regarding the technical or administrative requirements of this RFQ may be submitted no later than 17:00 local Kigali time on December 5, 2019, by email to SUProcurement@soma-umenye.org. Questions must be submitted in writing; phone calls will not be accepted. Questions and requests for clarification—and the responses thereto—that Chemonics believes may be of interest to other offerors will be circulated to all RFQ recipients who have indicated an interest in bidding.

Only the written answers issued by Chemonics will be considered official and carry weight in the RFQ process and subsequent evaluation. Any verbal information received from employees of Chemonics or any other entity should not be considered as an official response to any questions regarding this RFQ.

Scope of Work: Section 3 contains the Scope of Work for the required work for the services that might be ordered under this RFQ and the technical qualifications that the selected offeror must possess.

Quotations: Quotations in response to this RFQ must be priced on a fixed-price, all-inclusive basis, including delivery and all other costs. Pricing must be presented in Rwandan Francs (RWF). Offers must remain valid for not less than thirty (30) calendar days after the offer deadline. Offerors are requested to provide quotations on their official quotation format or letterhead; in the event, this is not possible, offerors may complete the table in Section 3.

In addition, offerors responding to this RFQ are required to submit the documentation included in the checklist provided in Section 2.

Delivery: The delivery location for the items described in this RFQ is Rwanda Soma Umenye Office in Remera, Soma Umenye warehouse in the Special Economic Zone, and three residential premises in Kimihurura, Kibiraro, and Nyarutarama. As part of its response to this RFQ, each offeror is expected to provide an estimate (in calendar days) of the delivery timeframe (after receipt of order) for the delivery of the requested security guards and installation of the alarm system at the office, warehouses, and three residences. The delivery estimate presented in an offer in response to this RFQ must be upheld in the performance of any resulting contract.

Source/Nationality/Manufacture: All goods and services offered in response to this RFQ or supplied under any resulting award must meet USAID Geographic Code 935 in accordance with the United States Code of Federal Regulations (CFR), 22 CFR §228. The cooperating country for this RFQ is Rwanda.

Offerors may not offer or supply any commodities or services that are manufactured or assembled in, shipped from, transported through, or otherwise involving any of the following countries: Burma (Myanmar), Cuba, Iran, North Korea, Sudan, Syria.

Taxes and VAT: In accordance with the agreement under which this procurement is financed, Chemonics will be reimbursed by the Cooperating Country government for taxes imposed on suppliers and subcontractors. Therefore, offerors must include taxes, VAT, charges, tariffs, duties, and levies in accordance with the laws of the Cooperating Country. If selected for an award, the selected supplier will cooperate in providing Chemonics with the documentation necessary to obtain tax reimbursement.

Eligibility: By submitting an offer in response to this RFQ, the offeror certifies that it and its principal officers are not debarred, suspended, or otherwise considered ineligible for an award by the U.S. Government. Chemonics will not award a contract to any firm that is debarred, suspended, or considered to be ineligible by the U.S. Government.

DUNS Number: Companies or organizations, whether for-profit or non-profit, shall be requested to provide a Data Universal Numbering System (DUNS) number if selected to receive an award in response to this RFQ valued greater than or equal to USD$30,000 (or equivalent in other currency). If the Offeror does not have a DUNS number and is unable to obtain one before the RFQ submission deadline, Offeror shall include a statement noting their intention to register for a DUNS number should it be selected as the successful offeror or explaining why registration for a DUNS number is not possible. Contact Dun & Bradstreet through this webform to obtain a number: https://fedgov.dnb.com/webform. Further guidance on obtaining a DUNS number is available from Chemonics upon request

Evaluation and Award: This RFQ utilizes the tradeoff process set forth in FAR 15.101-1 as the basis for analysis. Chemonics anticipates awarding a subcontract to the offeror whose offer represents the best value to Chemonics and the Soma Umenye project. Chemonics may award to a higher-priced offeror if a determination is made that the higher technical evaluation of that offeror merits the additional cost/price. Offers will be evaluated and scored against the evaluation criteria and evaluation sub-criteria, which are stated below and detailed in Section 3. The relative importance of each individual criterion is indicated by the number of points below:

Technical – 60 points: Responsiveness to the technical specifications and requirements.

Delivery – 10 points: The speed of delivery for the deployment of guards and the delivery/installation of the alarm system.

Past Performance and After-Sales Service– 30 points: The quality of past performance references and the ability for the offeror to provide after-sales services for alarm system equipment including warranty and routine maintenance.

Cost proposals are not assigned points, but for overall evaluation purposes of this RFQ, technical evaluation factors other than cost, when combined, are considered more important than cost factors. If technical scores are determined to be equal or nearly equal, the cost will become the determining factor. Chemonics will review offerors’ prices for reasonableness in consideration of the best value to the U.S. government in this procurement.

Best-offer quotations are requested. It is anticipated that the award will be made solely on the basis of these original quotations. However, Chemonics reserves the right to conduct any of the following:

Chemonics may conduct negotiations with and/or request clarifications from any offeror prior to award.

While preference will be given to offerors who can address the full technical requirements of this RFQ, Chemonics may issue a partial award or split the award among various suppliers, if in the best interest of the Rwanda Soma Umenye Project.

Chemonics may cancel this RFQ at any time.

Protest: Please note that in submitting a response to this RFQ, the offeror understands that USAID is not a party to this solicitation and the offeror agrees that any protest hereunder must be presented—in writing with full explanations—to the Soma Umenye Project for consideration, as USAID will not consider protests regarding procurements carried out by implementing partners. Chemonics, at its sole discretion, will make a final decision on the protest for this procurement.

 Terms and Conditions: This is an RFQ only. Issuance of this RFQ does not in any way obligate Chemonics, the Soma Umenye Project, or USAID to make an award or pay for costs incurred by potential offerors in the preparation and submission of an offer.

This solicitation is subject to Chemonics’ standard terms and conditions. Any resultant award will be governed by these terms and conditions; a copy of the full terms and conditions is available upon request. Please note the following terms and conditions will apply:

Chemonics’ standard payment terms are net 30 days after receipt and acceptance of any commodities or deliverables. Payment will only be issued to the entity submitting the offer in response to this RFQ and identified in the resulting award; payment will not be issued to a third party.

Any award resulting from this RFQ will be firm-fixed-price, in the form of a purchase order.

No services or commodities may be supplied that are manufactured or assembled in, shipped from, transported through, or otherwise involving any of the following countries: Cuba, Iran, North Korea, Syria

Any international air or ocean transportation or shipping carried out under any award resulting from this RFQ must take place on U.S.-flag carriers/vessels.

United States law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. The supplier under any award resulting from this RFQ must ensure compliance with these laws.

Insurance and Services: Within two weeks of signature of this RFQ, the Supplier at its own expense (except that DBA shall be reimbursable to the Supplier at cost), shall procure and maintain in force, on all its operations, insurance in accordance with the charts listed below.

The policies of insurance shall be in such form and shall be issued by such company or companies as may be satisfactory to Chemonics. Upon request from Chemonics, the Supplier shall furnish Chemonics with certificates of insurance from the insuring companies which shall specify the effective dates of the policies, the limits of liabilities thereunder, and contain a provision that the said insurance will not be canceled except upon thirty (30) days' notice in writing to Chemonics. The Supplier shall not cancel any policies of insurance required hereunder either before or after completion of the work without the written consent of Chemonics.

DEFENSE BASE ACT (DBA) INSURANCE

FAR 52.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT INSURANCE) (APR 1984) [Updated by AAPD 05-05 — 02/12/04] The Subcontractor shall (a) provide, before commencing performance under this Subcontract, such workers’ compensation or security as the Defense Base Act (DBA) (42 U.S.C. 1651, et seq.) requires and (b) continue to maintain it until performance is completed. The Subcontractor shall insert, in all lower-tier subcontracts authorized by Chemonics under this Subcontract to which the Defense Base Act applies, a clause similar to this clause imposing upon those lower-tier subcontractors this requirement to comply with the Defense Base Act. DBA insurance provides critical protection and limits on liability. The Subcontractor shall provide proof of DBA insurance coverage to Chemonics upon request. Chemonics will verify coverage for, at least, projects in high-risk environments and where Chemonics may be providing security.

AIDAR 752.228-3 WORKERS’ COMPENSATION (DEFENSE BASE ACT) [Updated by AAPD 05-05 — 02/12/04] As prescribed in AIDAR 728.308, the following supplemental coverage is to be added to the clause specified in FAR 52.228-3.

(b)(1) The Subcontractor agrees to procure DBA insurance pursuant to the terms of the contract between USAID and USAID’s DBA insurance carrier unless the Subcontractor has a DBA self-insurance program approved by the U.S. Department of Labor or has an approved retrospective rating agreement for DBA.

(b)(2) If USAID or Subcontractor has secured a waiver of DBA coverage (See AIDAR 728.305-70(a)) for Subcontractor’s employees who are not citizens of, residents of, or hired in the United States, the Subcontractor agrees to provide such employees with worker’s compensation benefits as required by the laws of the country in which the employees are working, or by the laws of the employee’s native country, whichever offers greater benefits.

(b)(3) The Subcontractor further agrees to insert in all lower-tier subcontracts hereunder to which the DBA is applicable a clause similar to this clause, including the sentence, imposing on all lower-tier subcontractors authorized by Chemonics alike requirement to provide overseas workmen’s compensation insurance coverage and obtain DBA coverage under the USAID requirements contract.

(b)(4) USAID’s DBA insurance carrier.

Pursuant to the clause of this Subcontract entitled "Worker's Compensation Insurance (Defense Base Act)" (AIDAR 752.228 03), the Subcontractor shall obtain DBA coverage from USAID's current insurance carrier for such insurance. This insurance carrier as of the effective date of this Subcontract is AON Risk Insurance Services West, Inc. The address is AON, 2033 N. Main St., Suite 760, Walnut Creek, CA 94596-3722. Point of contact is Fred Robinson: (o) 925-951-1856, fax: 925-951-1890, E-Mail: Fred.Robinson@aon.com.

The subcontractor must apply for coverage directly to AON Risk Insurance Services Inc., the agent for AWAC DBA Insurance. For instructions on the required application form and submission requirements, please refer to AAPD 17-01.

Pursuant to AIDAR 752.228-70, medical evacuation is a separate insurance requirement for overseas performance of USAID funded subcontracts; the Defense Base Act insurance does not provide coverage for medical evacuation.

The costs of DBA insurance are allowable and reimbursable as a direct cost to this Subcontract.

AIDAR 752.228-7 INSURANCE ON PRIVATE AUTOMOBILES- Pursuant to the clause of this Subcontract entitled “Insurance Liability to Third Persons” (AIDAR 752.228-07), if the Subcontractor or any of its employees, consultants, or their dependents transport or cause to be transported (whether or not at Subcontract expense) privately owned automobiles to the Cooperating Country, or if any of them purchase an automobile within the Cooperating Country, the Subcontractor shall, during the period of this Subcontract, ensure that all such automobiles during such ownership within the Cooperating Country will be covered by a paid-up insurance policy issued by a reliable company providing minimum coverage of US$10,000/US$20,000 for injury to persons and US$5,000 for property damage, or such other minimum coverages as may be set by the cognizant Mission Director, payable in U.S. dollars or its equivalent in the currency of the Cooperating Country. The premium costs of such insurance shall not be a reimbursable cost under this Subcontract.

AIDAR 752.228-70 Medical Evacuation Services (MEDEVAC) Services (JULY 2007) [Updated by AAPD 06-01].

(1) The Subcontractor shall provide MEDEVAC service coverage to all U.S. citizen, U.S. resident alien, and Third Country National employees and their authorized dependents (hereinafter “individual”) while overseas under a USAID-financed direct contract. Chemonics will reimburse reasonable, allowable, and allocable costs for MEDEVAC service coverage incurred under this Subcontract. The USAID Contracting Officer through Chemonics will determine the reasonableness, allowability, and allocability of the costs based on the applicable cost principles and in accordance with cost accounting standards.

(2) Exceptions:

(i) The Subcontractor is not required to provide MEDEVAC insurance to eligible employees and their dependents with a health program that includes sufficient MEDEVAC coverage as approved by Chemonics.

(ii) The USAID Mission Director through Chemonics may make a written determination to waive the requirement for such coverage. The determination must be based on findings that the quality of local medical services or other circumstances obviates the need for such coverage for eligible employees and their dependents located at the post.

(3) If authorized to issue lower-tier subcontracts, the Subcontractor shall insert a clause similar to this clause in all lower-tier subcontracts that require performance by Subcontractor employees

TYPE

MINIMUM LIMIT

 

(a) Defense Base Act or equivalent for waived nationals per FAR 52.228-3 and 52.228-4.

 

The coverage shall extend to Employers Liability for bodily injury, death, and for occupational disease.

 

As required by DBA

 

(b) Comprehensive General Liability Each Occurrence

Combined Single Limit for Personal Injury and/or Property Damage.

 

$1,000,000

$2,000,000

 

(c) Automobile Liability

Combined Single Limit each occurrence

As per AIDAR 752.228-7 and

$1,000,000

 

Other Required Insurance

Umbrella Insurance additive to (b) and (c) above

 

(b) $1,000,000/ (c) $2,000,000

Section 2: Offer Checklist

To assist offerors in preparation of proposals, the following checklist summarizes the documentation to include an offer in response to this RFQ:

Specifications and Requirements – see Section 3(B)

Delivery – see Section 3(C)

Past Performance References – see Section 3(D)

Pricing Schedule – see Section 3(E)

Cover letter, signed by an authorized representative of the offeror (see Section 4 for template)

A written statement certifying that the Offeror currently maintains or will procure and maintain within two weeks of signature insurance in accordance with the chart under Item #14.

Copy of offeror’s registration or business license (see Section 1.5 for more details)

Section 3: Scope of Work and Pricing Schedule

Section 3 (A): Scope of Work

The Subcontractor shall provide unarmed guard services and automatic radio alarm systems to ensure the safety and security of project staff and physical assets. The Subcontractor shall, therefore, provide the following:

Unarmed security guard services at the Chemonics Soma Umenye Office, Soma Umenye Warehouses, and Soma Umenye expatriate and third-country nationals’ residences, as follows:

One (1) static day guard and one (1) static night guard that will ensure uninterrupted 24-hour coverage presence, seven days a week at the Soma Umenye project office located in Remera Sector, Kigali, Rwanda;

Two (2) static days guards and two (2) static nightguards that will ensure uninterrupted 24-hour coverage presence, seven days a week at the Soma Umenye Warehouses in the Special Economic Zone, Kigali, Rwanda;

One (1) static day guard and one (1) static night guard that will ensure uninterrupted 24-hour coverage presence, seven days a week at the Deputy Chief of Party-Operations’ residence located in Kimihurura, Kigali, Rwanda;

One (1) static day guard and one (1) static night guard that will ensure uninterrupted 24-hour coverage presence, seven days a week at the Soma Umenye Early Grade Reading Technical Director’s residence located at located in Kibiraro, Kigali, Rwanda;

One (1) static day guard and one (1) static night guard that will ensure uninterrupted 24-hour coverage presence, seven days a week at the Soma Umenye Inclusive Education Coordinator’s residence in Nyarutarama, Kigali, Rwanda

Unarmed Security Guard Services Requirements:

Around the clock monitoring of communications and quick response (less than 10 minutes) in the event of an emergency call.

Patrol services providing at least two area surveys of the premises per shift.

Shifts: Each guard shift shall be for a maximum of 12 continuous hours and should work a maximum of five days in a row (sequentially);

Equipment: whistle, baton, torch/flashlight, first-aid kit, and two types of communications methods (e.g. handheld radio communications and mobile phone with credit);

Clothing:

Work uniform(s) sufficient to maintain professional dress and appearance for all shifts,

Work boots (ankle-height black leather boots with steel toe and shank),

Rain poncho,

Cold weather appropriate clothing;

Language: English and Kinyarwanda-speaking;

Training:

At least five years of experience performing similar services,

Current first aid certification (supplier shall provide a copy of certification);

Payment: guards should receive remuneration that is fair and consistent with the cost of living. Offerors are requested to provide the pay scale for guards that it intends to deploy to the Soma Umenye office, warehouses, and residences.

The Subcontractor shall ensure the subcontractor staff is well-rested and prepared. The Subcontractor shall not schedule any security staff in excess of 12 hours per day. Subcontractor staff shall also not work more than 5 days in a row (sequentially) before having a full 24-hour period of rest and must have off no less than 8 hours between shifts.

Guards shall be managed by the Subcontractor. Offerors should describe their processes for shift supervision. Chemonics reserves the right to request the replacement of any Subcontractor employee within 24-hours’ notice in relation to any conduct problems concerning the Subcontractor’s employees or agents in connection with the Services.

Automatic radio alarm system and rapid response security coverage at the Soma Umenye Office, Soma Umenye Warehouses, and Soma Umenye expatriate and third-country nationals’ residences, as follows:

One (1) automatic radio alarm system and rapid response coverage at the Soma Umenye project office located in Remera Sector, Kigali, Rwanda;

Two (2) automatic radio alarm systems and rapid response coverage and the Soma Umenye Warehouses in the Special Economic Zone, Kigali, Rwanda;

One (1) automatic radio alarm system and rapid response coverage at the Deputy Chief of Party-Operations’ residence located in Kimihurura, Kigali, Rwanda;

One (1) automatic radio alarm system and rapid response coverage at the Soma Umenye Early Grade Reading Technical Director’s residence located at located in Kibiraro, Kigali, Rwanda;

One (1) automatic radio alarm system and rapid response coverage at the Soma Umenye Inclusive Education Coordinator’s residence in Nyarutarama, Kigali, Rwanda

The Subcontractor shall provide the alarm system equipment, including proper installation and routine maintenance at all premises. The Subcontractor shall provide periodic inspection and testing of the alarm system at no additional cost to Chemonics. Chemonics agrees to allow the subcontractor access to all premises for inspecting and testing the radio alarm system with the advance written notice (no less than 48 hours).

The alarm system and associated equipment shall remain the property of the subcontractor. The subcontractor shall maintain a radio link between both premises, and any intrusion detected by the radio alarm systems will result in immediate dispatch of the Subcontractor’s response team to the premises. The Offeror should describe the composition of the proposed rapid response team. Chemonics shall allow the subcontractor to fix a sign plate at all premises, and any other such plates or marks as the subcontractor may consider necessary to indicate that there is a radio alarm installed.

The Subcontractor shall not cover costs for repairs or replacement for loss or damage caused by negligence, accident, misuse and structural alterations to the premises, and or willful or malicious damage on the part of Chemonics. Chemonics shall not tamper with or attempt to repair the Radio Alarm system or any part of it and shall not add any additional components or auxiliary equipment to the alarm system without the subcontractor’s written consent.

The sole function of the alarm security services and security personnel provided by the Subcontractor is to minimize the risk of loss or damage by fire, theft, burglary, vandalism, terrorism, riot or civil commotion. The Service Provider will use his/her best endeavors to minimize or prevent loss or damage to the Chemonics’ property.

The Subcontractor has the obligation to comply with local law and maintain active licenses as required for the provision of Services. The Subcontractor shall comply with USAID regulations and Chemonics code of ethics.

 Specifications and Requirements

The table below contains the technical requirements of the commodities/services that may be provided under the subcontract. Offerors should complete the table indicating the specifications to be offered

Line Item

Description

Specifications and Requirements*

Offer

1a

24-hour unarmed security guard services (1 day guard, 1 night guard) at the Soma Umenye office

Around the clock monitoring of communications and quick response (less than 10 minutes) in the event of an emergency call.

Patrol services providing at least two area surveys of the premises per shift.

Shifts: Each guard shift shall be for a maximum of 12 continuous hours and should work a maximum of five days in a row (sequentially);

Equipment: whistle, baton, torch/flashlight, first-aid kit, and two types of communications methods (e.g. handheld radio communications and mobile phone with credit);

Clothing:

Work uniform(s) sufficient to maintain professional dress and appearance for all shifts,

Work boots (ankle-height black leather boots with steel toe and shank),

Rain poncho,

Cold weather appropriate clothing;

Language: English and Kinyarwanda-speaking;

Training:

At least five years of experience performing similar services,

Current first aid certification (supplier shall provide copy of certification);

Payment: guards should receive renumeration that is fair and consistent with the cost of living. Offerors are requested to provide the pay scale for guards that it intends to deploy to the Soma Umenye office, warehouses, and residences.

 

 

1b

24-hour unarmed security guard services (2 day guard, 2 night guard) at the Soma Umenye warehouses

1c

24-hour unarmed security guard services (1 day guard, 1 night guard) at the Deputy Chief of Party-Operations’ residence

1d

24-hour unarmed security guard services (1 day guard, 1 night guard) at the Early Grade Reading Technical Director’s residence

1e

24-hour unarmed security guard services (1 day guard, 1 night guard) at the Inclusive Education Coordinator’s residence

2a

One-time alarm security equipment and installation (one-time installation and material costs for proposed security system) at the Soma Umenye office

Alarm motion sensors

LCD key pad

Alarm siren

Equipment cabling and fixing accessories

Labor

Other proposed equipment and accessories required for maximum security

All electrical commodities must operate on 240V, 50Hz

 

2b

One-time alarm security equipment and installation (one-time installation and material costs for proposed security system) at the Soma Umenye warehouses

2c

One-time alarm security equipment and installation (one-time installation and material costs for proposed security system) at the Deputy Chief of Party – Operations residence

2d

One-time alarm security equipment and installation (one-time installation and material costs for proposed security system) at the Early Grade Reading Technical Director’s residence

2e

One-time alarm security equipment and installation (one-time installation and material costs for proposed security system) at the Inclusive Education Coordinator’s residence

3a

Alarm security monitoring at the Soma Umenye office

24 hours Emergency Response with a 10-minute maximum response time

 

3b

Alarm security monitoring at the Soma Umenye warehouses

3c

Alarm security monitoring at the Deputy Chief of Party-Operations’ residence

3d

Alarm security monitoring at the Early Grade Reading Technical Director’s residence

3e

Alarm security monitoring at the Inclusive Education Coordinator’s residence

 *The project requires one day guard and one-night guard. It is expected that each guard will work 12-hour shifts. The office, warehouses, and residences must be guarded at all times. If the guards will rotate shifts please provide specifications for all staff, who will provide security service.

Section 3 (C): Delivery

1) Deployment of unarmed guards (after receipt of order):

calendar days at the Chemonics Soma Umenye Project office

 

_______ calendar days at the Soma Umenye Project warehouses

 

_______ calendar days at the Deputy Chief of Part-Operations’ residence

 

_______ calendar days at the Soma Umenye Early Grade Reading Technical Director’s residence

 

________calendar days at the Soma Umenye Inclusive Education Coordinator’s residence

2) Delivery and Installation of the alarm system (after receipt of order) and After Sales Service

2a) Delivery and installation of the alarm system (after receipt of order):

_____ calendar days

2 b) After Sales Service

Is your company able to provide after-sales services for alarm system equipment, including routine maintenance?

_____Yes ______No

Length of warranty on offered equipment: years

Section 3 (D): Past Performance References

 

Reference Name

Description of Services Provided and Dates

Contact Information

1

 

 

Name:

Phone number:

Email address:

2

 

 

Name:

Phone number:

Email address:

3

 

 

Name:

Phone number:

Email address:

4

 

 

Name:

Phone number:

Email address:

5

 

 

Name:

Phone number:

Email address:

Section 3 (E): Pricing Schedule

Offerors are requested to provide quotations containing the information below in response to section 3 (B) Specifications, on official letterhead or official quotation format. In the event this is not possible, offerors may complete this Section 3 and submit a signed/stamped version to Chemonics.

 

Security Guard Services

Line Item

Description

Qty

Monthly Unit Price (RWF)

VAT (18%) (RWF)

Total Monthly Price (RWF)

1a

24-hour security guard services (1-day guard, 1-night guard) at the Soma Umenye office

 

 

 

 

1b

24-hour security guard services (2-day guard, 2-night guard) at the Soma Umenye warehouses

 

 

 

 

1c

24-hour security guard services (1-day guard, 1-night guard) at the Deputy Chief of Party-Operations’ residence

 

 

 

 

1d

24-hour security guard services (1-day guard, 1-night guard) at the Early Grade Reading Technical Director’s residence

 

 

 

 

1e

24-hour security guard services (1-day guard, 1-night guard) at the Inclusive Education Coordinator’s residence

 

 

 

 

Security Guard Services Sub-Total

 

 

Alarm Security Equipment and Installation

Line Item

Description

Qty

One Time Unit Price (RWF)

VAT (18%) (RWF)

Total One Time Price (RWF)

2a

One-time alarm security equipment and installation (one-time installation and material costs for proposed security system) at the Soma Umenye office

 

 

 

 

2b

One-time alarm security equipment and installation (one-time installation and material costs for proposed security system) at the Soma Umenye warehouses

 

 

 

 

2c

One-time alarm security equipment and installation (one-time installation and material costs for proposed security system) at the Deputy Chief of Party – Operations residence

 

 

 

 

2d

One-time alarm security equipment and installation (one-time installation and material costs for proposed security system) at the Early Grade Reading Technical Director’s residence

 

 

 

 

2e

One-time alarm security equipment and installation (one-time installation and material costs for the proposed security system) at the Inclusive Education Coordinator’s residence

 

 

 

 

Alarm Security Equipment and Installation Subtotal

 

 

Alarm Security Monitoring

Line Item

Description

Qty

Monthly Unit Price (RWF)

VAT (18%) (RWF)

Total Monthly Price (RWF)

3a

Alarm security monitoring at the Soma Umenye office

 

 

 

 

3b

Alarm security monitoring at the Soma Umenye warehouses

 

 

 

 

3c

Alarm security monitoring at the Deputy Chief of Party-Operations’ residence

 

 

 

 

3d

Alarm security monitoring at the Early Grade Reading Technical Director’s residence

 

 

 

 

3e

Alarm security monitoring at the Inclusive Education Coordinator’s residence

 

 

 

 

Alarm Security Monitoring Subtotal

 

Section 4: Offer Cover Letter

The following cover letter must be placed on letterhead and completed/signed/stamped by a representative authorized to sign on behalf of the offeror:

To: Chemonics Soma Umenye LLC

Umuyenzi Plaza, 2nd floor, KN 5 Rd

Kigali, Rwanda

Reference: RFQ No. 2667

To Whom It May Concern:

We, the undersigned, hereby provide the attached offer to perform all the work required to complete the activities and requirements as described in the above-referenced RFQ. Please find our offer attached.

We hereby acknowledge and agree to all terms, conditions, special provisions, and instructions included in the above-referenced RFQ. We further certify that the below-named firm—as well as the firm’s principal officers and all commodities and services offered in response to this RFQ—are eligible to participate in this procurement under the terms of this solicitation and under USAID regulations.

  • Furthermore, we hereby certify that to the best of our knowledge and belief:
  • We have no close, familial, or financial relationships with any Chemonics or Soma Umenye project staff members;
  • We have no close, familial, or financial relationships with any other offerors submitting proposals in response to the above-referenced RFQ; and
  • The prices in our offer have been arrived at independently, without any consultation, communication, or agreement with any other offeror or competitor for the purpose of restricting competition.
  • All information in our proposal and all supporting documentation is authentic and accurate.
  • We understand and agree to Chemonics’ prohibitions against fraud, bribery, and kickbacks.
  • We hereby certify that the enclosed representations, certifications, and other statements are accurate, current, and complete.
  • Authorized Signature:
  • Name and Title of Signatory:
  • Date:
  • Company Name:
  • Company Address:
  • Company Telephone and Website:
  • Company Registration or Taxpayer ID Number:
  • Company DUNS Number*:
  • Does the company have an active bank account (Yes/No)?
  • Official name associated with a bank account (for payment):

Companies or organizations, whether for-profit or non-profit, shall be requested to provide a Data Universal Numbering System (DUNS) number if selected to receive an award in response to this RFQ valued greater than or equal to USD$30,000 (or equivalent in other currency). If the Offeror does not have a DUNS number and is unable to obtain one before the proposal submission deadline, Offeror shall include a statement noting their intention to register for a DUNS number should it be selected as the successful offeror or explaining why registration for a DUNS number is not possible. Contact Dun & Bradstreet through this webform to obtain a number: https://fedgov.dnb.com/webform. Further guidance on obtaining a DUNS number is available from Chemonics upon request.

  • Section 5: Evidence of responsibility
  • Evidence of Responsibility

1. Offeror Business Information

Company Name: Full Legal Name

Address: Address

DUNS Number: Enter the Data Universal Numbering System reference (DUNS) assigned to the company. (Instructions to Offerors: Offerors will provide their registered DUNS number for subawards valued at USD$30,000 and above with CHEMONICS unless exempted. An exemption may be granted by CHEMONICS or based on a negative response to Section 3(a) below (ie, the offeror, in the previous tax year, had gross income from all sources under USD$300,000). Dun & Bradstreet regulates the system and registration may be obtained online at http://fedgov.dnb.com/webform. If Offeror does not have a DUNS number and is unable to obtain one before proposal submission deadline, Offeror shall include a statement in their Evidence of Responsibility Statement noting their intention to register for a DUNS number should it be selected as the successful offeror or explaining why registration for a DUNS number is not applicable or not possible. Additional guidance on obtaining a DUNS number is available upon request.)

2. Authorized Negotiators

 Company Name

proposal for

Proposal Name

 maybe discussed with any of the following individuals. These individuals are authorized to represent

Company Name

in the negotiation of this offer in response to RFQ No. 

 List Names of Authorized signatories

These individuals can be reached at Company Name office:

 Address

 Telephone/Fax

 Email address

3. Adequate Financial Resources

Company Name has adequate financial resources to manage this contract, as established by our audited financial statements (OR list what else may have been submitted)submitted as part of our response to this proposal.

If the offeror is selected for an award valued at $30,000 or above and is not exempted based on a negative response to Section 3(a) below, any first-tier sub-award to the organization may be reported and made public through FSRS.gov in accordance with The Transparency Acts of 2006 and 2008. Therefore, in accordance with FAR 52.240-10 and 2 CFR Part 170, if the offeror positively certifies below in Sections 3.a and 3.b and negatively certifies in Sections 3.c and 3.d, the offeror will be required to disclose to CHEMONICS for reporting in accordance with the regulations, the names and total compensation of the organization’s five most highly compensated executives. By submitting this proposal, the offeror agrees to comply with this requirement as applicable if selected for a sub-award.

In accordance with those Acts and to determine applicable reporting requirements, Company Name certifies as follows:

In the previous tax year, was your company’s gross income from all sources above $300,000?

 Yes  No

 In your business or organization's preceding completed fiscal year, did your business or organization (the legal entity to which the DUNS number belongs) receive (1) 80 percent or more of its annual gross revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements; and (2) $25,000,000 or more in annual gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements?:

  Yes  No

Does the public have access to information about the compensation of the executives in your business or organization (the legal entity to which the DUNS number it provided belongs) through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? (FFATA § 2(b)(1)):

Yes  No

Does your business or organization maintain an active registration in the System for Award Management (https://www.sam.gov/)?

 Yes  No

4. Ability to Comply

Company Name is able to comply with the proposed delivery of performance schedule having taken into consideration all existing business commitments, commercial as well as governmental.

5. Record of Performance, Integrity, and Business Ethics

Company Name record of integrity is (Instructions: Offeror should describe their record. The text could include an example such as the following to describe their record: "outstanding, as shown in the Representations and Certifications. We have no allegations of lack of integrity or of questionable business ethics. Our integrity can be confirmed by our references in our Past Performance References, contained in the Technical Proposal."

6. Organization, Experience, Accounting, and Operational Controls, and Technical Skills

(Instructions: Offeror should explain their organizational system for managing the subcontract, as well as the type of accounting and control procedure they have to accommodate the type of subcontract being considered.)

7. Equipment and Facilities

(Instructions: Offeror should state if they have necessary facilities and equipment to carry out the contract with specific details as appropriate per the subcontract SOW.) 

8. Eligibility to Receive Award

Instructions: Offeror should state if they are qualified and eligible to receive an award under applicable laws and regulations and affirm that they are not included in any list maintained by the US Government of entities debarred, suspended or excluded for US Government awards and funding. The Offeror should state whether they have performed work of similar nature under similar mechanisms for USAID. )

9. Commodity Procurement

Instructions: If the Offeror does not have the capacity for commodity procurements - delete this section. If the Offeror does have the capacity, the Offeror should state their qualifications necessary to support the proposed subcontract requirements.)

10. Cognizant Auditor

(Instructions: Offeror should provide Name, address, phone of their auditors – whether it is a government audit agency, such as DCAA, or an independent CPA.) 

11. Acceptability of Contract Terms

(Instructions: Offeror should state its acceptance of the proposed contract terms.) 

12. Recovery of Vacation, Holiday and Sick Pay

Instructions: Offeror should explain whether it recovers vacation, holiday, and sick leave through a corporate indirect rate (e.g. Overhead or Fringe rate) or through a direct cost. If the Offeror recovers vacation, holiday, and sick leave through a corporate indirect rate, it should state in this section the number of working days in a calendar year it normally bills to contracts to account for the vacation, holiday, and sick leave days that will not be billed directly to the contract since this cost is being recovered through the corporate indirect rate.)

13. Organization of Firm

Instructions: Offeror should explain how their firm is organized on a corporate level and on the practical implementation level, for example regionally or by technical practice.)

Signature: ___________________________

Name: ___________________________

One of the authorized negotiators listed in Section 2 above should sign

Title: ___________________________

Date: ___________________________