(RFQ) Renovation of EVD Isolation Facility at Nyamata Hospital in Bugesera District

Rating: 
Average: 3.2 (37 votes)
Sector: 
Health

For over 35 years in 100 countries, we’ve partnered with local communities to make sure health workers are present where they’re needed most, ready to do the job, connected to the technology they need, and safe to do their very best work.

USAID INGOBYI ACTIVITY

GOLDEN PLAZA, 3rd Floor

KG 546 Street 1

P.O.Box 6639-Kigali

Tel.: + (250) 738795924

Kacyiru, Kigali 

www.intrahealth.org

REQUEST FOR QUOTATION (RFQ)

Project:

Ingobyi Activity

RFQ Number:

111

For the Procurement of:

Renovation of Ebola Virus Disease (EVD) Isolation Facilities at Nyagatare, Byumba, Nyanza, Nyamata and Murunda Hospitals.

Issuance Date:

November 7, 2019

Site Visit

November 13-15, 2019

Due Date and Time for Receipt of Offers

November 20, 2019

 Dear Sir/Madam:

You are kindly requested to submit quotations for the following items in accordance with the specifications listed below. Firms invited by IntraHealth to submit offers for the services described below are under no obligation to do so. Offerors shall not be reimbursed for any costs incurred in connection with the preparation and submissions of quotes.

 

THIS IS NOT AN ORDER

ITEM

NO.

GENERIC DESCRIPTION (TECHNICAL SPECIFICATIONS, QUALITY, AND SPECIAL FEATURES REQUIRED)

QUANTITY

1

LOT#5: Renovation of EVD Isolation Facility at Nyamata Hospital in Bugesera District

1

 

Daitailed BoQs and Drawings will be available upon request through email: ingobyiprocurement@intrahealth.org  starting Friday November 8, 2019.

CONDITIONS REQUIREMENTS

Site Visit

A site visit for interested and potential bidders will be organized by IntraHealth/ USAID Ingobyi Activity  from Wednesday, November 13 to Friday, November 15, 2019, as specified below:

Site

Date

Time

Nyagatare Hospital

Wednesday, November 13, 2019

11:00 AM

Byumba  Hospital

Thursday,  November 14, 2019

 9:00  AM

Nyamata Hospital

Thursday, November 14, 2019

 2:00  PM

Murunda Hospital

Friday, November 15, 2019

 10:30 AM

Nyanza Hospital

Friday, November 15, 2019

 10:00 AM

The bidders will arrange for their own transportation to the various sites. A certificate of the site visit will be issued at the end of the visit and will be a key document to be considered during the evaluation of bids.

Interested and qualified bidders wishing to attend site visit should confirm their participation via email: ingobyiprocurement@intrahealth.org

Requirements

 

 

 

Your bid should be accompanied by the following:

  1. A Valid company registration certificate indicating that the company is in the construction domain
  2. A copy  VAT registration certificate
  3. A valid certificate of Tax clearance issued by RRA
  4. A valid certificate of clearance from Rwanda Social Security Board(RSSB)
  5. Provision of a valid non-bankruptcy certificate issued by  RDB
  6. Provision of bid security of five hundred thousand Rwandan francs (RWF 500,000) from banks only and are subject to verification with Banks (bid security from other financial institutions shall be rejected).
  7. Provide at least three references for construction works performed, with certificates of completion issued by clients and copies of contracts indicating the minimum contract value of RWF 40,000,000 (Forty million Rwandan francs). The bidder should also provide a contact person for the references provided who may be contacted for the verification and authenticity of the references provided. The reference should be recent (reference obtained from work completed before 2015 will not be considered).
  8. Indicate the key staff: Site/project manager and foreman who will be supervising work with their qualifications.

Site Manager should have A0 in Civil Engineering/construction and experience of not less than five years.

Foreman should have at least an A2 certificate in Construction with more than 5 years of experience in construction.

9. Presentation of methodology with a clear work schedule and timeline showing how you intend to execute the work.

10.  Certificate of a site visit.

11.   Provision of warranty period after completion of renovation work and provisional handover.

12.   Price quoted should be inclusive of VAT

13.  Provision of proof of using EBM.

14.  Submission of signed, stamped bid and on company letterhead.

DELIVERY OF

QUOTATION

Bids will be submitted in sealed envelopes and will be deposited at the reception of the IntraHealth office located in Kacyiru at GOLDEN PLAZA building, 3rd Floor, KG 546 Street.

EVALUATION

The evaluation of bids will be as follows:

1.      Technical Evaluation: 70%. Only bids with a score of 70% and above for technical evaluation will be considered for financial evaluation.

2.      Financial Evaluation: 30%

 Technical Evaluation will be based on the following:

  • Submission of required documents
  • Experience of the company: References for similar works and proposed technical staff.
  • Methodology -  showing how the bidder intends to execute the work
  • Execution / delivery time

VALIDITY OF QUOTATION

90 DAYS

DELIVERY AND INSTALLATION

DELIVERY PLACE

Nyagatare, Byumba, Nyanza, Murunda and Nyamata Hospitals.  Multiple bids (more than one site) will be accepted, as long as bidder demonstrates the capacity to deliver as expected)

DETAILS ON AFTER-SALE AND POST-WARRANTY SERVICE

DETAILS ON WARRANTY

GENERAL TERMS AND CONDITIONS

Unless otherwise requested, quote on each item separately.  Quotations should clearly state unit price and total price. Quotations must be typewritten or in ink and submitted on company letterhead.

IntraHealth reserves the right to a) reject any and all offers, in whole or in part, for any reason whatsoever, b) waive immaterial requirements, and c) pursue purchasing in a manner that is in the best interest of IntraHealth.

 United States law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. The supplier must ensure compliance with these laws in any resultant contract from this RFQ.

 

LIST ANY DISCOUNT THAT APPLIES

PAYMENT TERMS: Payment will be effected in three(3) installments as follows:

Payment Installment

Description of completion levels/Installment

% of Payment

1st Installment

After completion of the following: Site installation, preliminary works, masonry and supply of materials on-site (including stones, burnt bricks, cement, metallic tubes, electrical and plumbing materials, and terrain) and elevation.

40%

2nd Installment

After completion of renovation works and acceptance of provisional handover.

55%

3rd Installment

Payment of retention fee after a 12 month warranty period, correction of defects and approved final handover.

5%

NAME, FUNCTIONAL TITLE:

Dr. Samson Radeny, COP

 

SIGNATURE AND DATE:

_____________________________________________

 

CONTACT ADDRESS TO SUBMIT QUOTATION:

Submission Date and Time: Wednesday, November 20, 2019, before 5:00 PM

The public opening of bids: Public opening will take place on Thursday, November 21, 2019, at 10:00 AM at IntraHealth office.

 

IntraHealth will respond to any question received prior to the due date for the quotes, and may, at its sole discretion, respond to requests received later than the due date. The question(s) and response(s) will be sent to all vendors who have requested the RFQ documents. IntraHealth may extend the closing date to ensure offerors have adequate time to consider answers and reply accordingly.  Late quotes will not be accepted or considered.