RFQ School Materials

Rating: 
Average: 3.1 (133 votes)

Global Communities, is an international non-profit organization, established in 1952, that works closely with communities worldwide to bring about sustainable changes that improve the lives and livelihoods of the vulnerable with a vision of having a world where everyone has the freedom, means and ability to live and prosper with dignity.Global Communities began working in Rwanda in 2005.

 

REQUEST FOR QUOTATION

RFQ Number RFQ Number 02/GC/2020

Date:  January 14, 2020

From

To

Cooperative Housing Foundation

doing business as Global Communities

Prospective Suppliers

 

 

Special Instructions

Delivery Terms

All quotations must be submitted on company letterhead, must include Supplier’s legal address, must be stamped, and must be valid for no less than 60 calendar days.

Please note that delivery terms & payments will be stipulated in the Contract Agreement.

 

 

Quotation Submission Date:

Submit Quotation to:

Terms of Payment:

No later than January 27, 2020, at 5 pm.

Global Communities Rwanda

Kacyiru North Queen’s land house 3rd floor

 

100% upon delivery and acceptance of the items

       

 I.    STATEMENT OF WORK

A.  Required Items (LOT 1)
 

 

#

Item

Description/Technical Specifications

Quantity

1

NOTEBOOKS

Note Books 120 pages

Size: 203mm*162mm

Inside sheets:60

Paper:70gr square line or line

66,050

2

NOTEBOOKS

NoteBook: 200 pages (notebook of 200 pages)

Size:203mm*162mm

Inside sheets: 100

Paper: 70gr square line or line

88,315

3

DESIGN BOOK ( 48 Pages )

Drawing Book: Size:203mm*162mm

Inside Sheets:48

Paper: 70 gr not lines

19,815

4

CALLIGRAPHY NOTEBOOK

Calligraphy notebook. Size: 203mmX162mm
Inside sheets: 48
Paper: 70gr cursive alphabet

3,228

5

REGISTER BOOK

Register: Size 330mm*220mm

Inside Sheets: 96

Paper: 70gr square line or line

16,587

6

SCHOOL BAG

School Bag: Dimensions

(LxWxH): 47 cm * 32 cm*27cm

Material: 1000D polyester/ with two pocket and Adjustable side strap with buckle Handle on the top with polyurethane foam cushion inside

6,605

 

7

BLUE PEN

Stick Ballpoint Pen, Medium Point - Blue

99,224

 

8

BLACK PEN

Stick Ballpoint Pen, Medium Point - Black

33,025

9

RED PEN

Stick Ballpoint Pen, Medium Point - Red

24,268

 

10

PENCIL

Wooden Pencils with erasers, easy to grip, fine/smooth finish, 19 cm long

72,804

 

11

RUBBER

Eraser, soft, white, synthetic or natural rubber, non-toxic, dimensions are 30 x 20 x 10mm. The eraser is able to remove pencil marks without staining and erode at a uniform rate.

33,025

12

SHARPENER

Plastic pencil sharpener, any color, blade material made in iron, one hole

33,025

 

13

MATHEMATICAL SET

Mathematical set. Compass, Pencil, Divider, Pencil sharpener, Ink and pencil eraser
6" / 15cm ruler, 45° & 60° set squares
180° degree protractor, 3/8'' / 10mm lettering stencil (upper and lower case letters).

5,529

14

RULER 30CM

Plastic and transparent heavy ruler 30cm long

6,605

 LOT 2

#

Item

Description/Technical Specifications

Quantity

1

NOTEBOOKS

Note Books 120 pages

Size: 203mm*162mm

Inside sheets:60

Paper:70gr square line or line

22,508

2

NOTEBOOKS

NoteBook: 200 pages (notebook of 200 pages)

Size:203mm*162mm

Inside sheets: 100

Paper: 70gr square line or line

62,192

3

REGISTER BOOK

Register: Size 330mm*220mm

Inside Sheets: 96

Paper: 70gr square line or line

17,485

4

SCHOOL BAG

School Bag: Dimensions

(LxWxH): 47 cm * 32 cm*27cm

Material: 1000D polyester/ with two pocket and Adjustable side strap with buckle Handle on the top with polyurethane foam cushion inside

3,388

 

5

BLUE PEN

Stick Ballpoint Pen, Medium Point - Blue

54,208

 

6

BLACK PEN

Stick Ballpoint Pen, Medium Point - Black

16,940

7

RED PEN

Stick Ballpoint Pen, Medium Point - Red

13,552

 

8

PENCIL

Wooden Pencils with erasers, easy to grip, fine/smooth finish, 19 cm long

16,940

 

9

RUBBER

Eraser, soft, white, synthetic or natural rubber, non-toxic, dimensions are 30 x 20 x 10mm. The eraser is able to remove pencil marks without staining and erode at a uniform rate.

6,776

10

SHARPENER

Plastic pencil sharpener, any color, blade material made in iron, one hole

10,164

 

11

MATHEMATICAL SET

Mathematical set. Compass, Pencil, Divider, Pencil sharpener, Ink and pencil eraser
6" / 15cm ruler, 45° & 60° set squares
180° degree protractor, 3/8'' / 10mm lettering stencil (upper and lower case letters).

3,388

12

RULER 30CM

Plastic and transparent heavy ruler 30cm long

3,388

13

CALCULATOR

Scientific calculator. Model Casio, 2 way power (solar & battery), Regular percent, Plastic keys. Dimensions:155x78x13mm, Weight:105g

3,388

14

REAM OF PAPER

Ream of copy papers: 500 sheets, plain, A4 210mmX297mm; 80gsm

3,388

15

PERIODIC TABLE

Colored, plasticized and pliable tabular array of the chemical elements organized by atomic number, from the element with the lowest atomic number, hydrogen, to the element with the highest atomic number, oganesson.

3,388

 
II.    INSTRUCTIONS TO THE PROSPECTIVE SUPPLIER

A.    Form of Quotation
 

Your quotation must specify and include confirmation of the following:

  1. Adherence to Technical Specifications. Bidder shall confirm that items meet or exceed the technical specifications listed above. 
  2. Source of Items.  Bidder shall confirm that the items are available for purchase in a Code 937 country, which are: the United States, Rwanda, and developing countries. See E.2 below for more on developing countries. 
  3. Nationality of Bidder.  Bidder must provide a valid business, employer or tax identification document that demonstrates it is legally registered for business in a Code 937 country.               E.g. Business Registration, Tax Clearance, Vat Registration, Certified social fund etc                         
  4. Quotation Validity – must be valid for no less than 60 calendar days.
  5. Bidder Eligibility – must be eligible to participate per E.7 of this RFQ
  6. Price for each item.
  7. Delivery Schedule. Bidder must specify when items will be delivered at named destination.
  8. Warranty Terms. Bidder must specify the warranty period for each item.

B.    Evaluation Factors

Quotations will be evaluated as described below.  Global Communities shall first evaluate mandatory factors on Acceptable/Not Acceptable basis to determine whether they meet the stated requirements. The quotation that passes all mandatory requirements and earns the most points out of 100 will be determined to offer the best value to Global Communities and USAID.  In conducting its evaluation, Global Communities may seek information from any source it deems appropriate to obtain or validate information regarding the Supplier’s quotation. 

  1. Adherence to Technical Specifications Acceptable/Not Acceptable
  2. Source of Items per A.2 above Acceptable/Not Acceptable
  3. Nationality of Bidder per A.3 above Acceptable/Not Acceptable
  4. Quotation valid for no less than 60 calendar days Acceptable/Not Acceptable
  5. Eligible to Participate per E.7 below Acceptable/Not Acceptable
  6. Price 60 points
  7. Delivery Schedule 30 points
  8. Warranty 10 points

The formula for evaluating price is as follows:

S = (60 x LP)/ OP, where “S” is the score, “LP” is the lowest price, and “OP” is the offered price under consideration. 

C.    Questions on this RFQ

Questions should be sent by no later than 20th January 2020 5 pm via email to:

procurementrwanda@globalcommunities.org any information given to one Bidder concerning this RFQ will be furnished to all Bidders as an amendment to this RFQ.

D.    Contract Award

The Bidders should submit its best offer initially as Global Communities intends to evaluate quotations using the evaluation factors listed above and make an award without discussions.  However, Global Communities reserves the right to conduct discussions if, following the evaluation, Global Communities deems it necessary.

 E.    Terms and Conditions

  1. Financing of awards resulting from this RFQ will be through the U.S. Agency for International Development (USAID). Awards financed by USAID may be subject to prior approval requirements.
  2. The authorized geographic code for this procurement is Code 937 which means the U.S., Rwanda and developing countries. The list of USAID-approved developing countries can be obtained from this internet address: https://www.usaid.gov/ads/policy/300/310maa
  3. Items must be must be available for purchase in a Code 937 country at time of contract signing. Bidder may not import the items from a country outside of the authorized geographic code prior to contract signing for the purposes of circumventing this requirement.
  4. The Bidder must be registered for business and operating in a Code 937 country.   
  5. Global Communities is a tax-exempt organization; therefore, no taxes should be assessed on the price of the items. Tax exemption certificate is available upon request.
  6. Global Communities reserves the right to accept or reject any quotation, and to cancel the bidding process and reject all quotations, at any time prior to award, without thereby incurring any liability to Bidders or any obligation to inform Bidders of the grounds for Global Communities action.
  7. (a) Global Communities complies with U.S. Sanctions and Embargo laws and Regulations including Executive Order 13224 on Terrorist Financing, which effectively prohibit transactions with persons or entities that commit, threaten to commit or support terrorism. Any person or entity that participates in this bidding process, either as a prime or sub to the prime, must certify as part of the bid that he or it is not on the U.S. Department of Treasury Office of Foreign Assets Control (OFAC) Specially Designated Nationals (SDN) List and is eligible to participate. Global Communities shall disqualify any bid received from a person or entity that is found to be on the List or otherwise ineligible.

(b)  Firms or individuals that have an active exclusion on the System for Award Management (www.sam.gov) shall not be eligible for financing and shall not be used to provide any commodities or services contemplated by this RFQ.

  1. Any changes to this RFQ shall be through amendment. Copies of amendments will be furnished to all Bidders.

[End of RFQ]