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(RFQ)-Supply of Office Stationaries

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A nonprofit organization operating in 29 countries, we work with enterprising men and women in the developing world to build competitive farms, businesses and industries.

Request for Quotation (RFQ)Supply of Office Stationaries

Date: February 12, 2021

Subject: Request for Quotations

TechnoServe Inc. (TNS) – Rwanda, seeks service providers to submit competitive bids for the Supply of Office Stationaries for the TNS office.

Introduction

TechnoServe is an independent, non-governmental organization providing professional support to build competitive farms, businesses, and industries. We are a non-profit organization that develops business solutions to poverty by linking people to information, capital, and markets. Our work is rooted in the idea that given the opportunity, hardworking men and women in even the poorest of places can generate income, jobs, and wealth for their families and communities.

We recognize that maximizing the inclusive economic growth requires the full and unencumbered participation of women. This requires us to not only systematically integrate gender in our project participation, but also within all levels of our staffing. For more information, visit www.technoserve.org

BACKGROUND

TechnoServe Rwanda seeks quotations to supply office stationaries. TechnoServe plans to issue a contract/LPO to one successful bidder through a full and open competition. Interested and qualified service providers are encouraged to express their interest in supplying office stationaries at TechnoServe offices located in Umoja House in Muhima.

 GENERAL REQUIREMENTS

Bidders are invited to submit quotations in accordance with requirements of the enclosed RFQ. Quotations must be received by TechnoServe no later than the date and local time stated in this RFQ. TechnoServe requires that proposals remain valid for a minimum of 30 calendar days after submission.

The bidders should read the entire solicitation, which includes all pertinent sections and the terms, conditions, and instructions required for submitting a quotation. This solicitation in no way obligates TechnoServe to award a contract, nor does it commit TechnoServe to pay any cost incurred in the preparation and submission of a quotation in response hereto.

Furthermore, TechnoServe reserves the right to reject any and all bids, if such action is considered to be in the best interest of TechnoServe.

 PRICE SCHEDULE

The price must include all taxes and fees, in Rwandese Francs, and should be expressed in a per unit basis, based on the needs listed in Chart 1 below.

 Chart 1: Description of Required office stationaries

No

Description of office Supplies

Unit

Unit Cost (Rwf)

1

Staples 26/6

Pack of 10/12 small box

 

2

Staples 24/6

Pack of 10/12 small box

 

3

Staples 66/14

Pack of 10/12 small box

 

4

Stapler middle size

Pc

 

5

Stapler small size

Pc

 

6

Stapler big size

Pc

 

7

Staple remover

Pc

 

8

Paper clip 32mm/33mm

Pack of 10/12 small box

 

9

Paper clip 50/51mm

Pack of 10/12 small box

 

10

Paper clip 78mm

Pack of 10/12 small box

 

11

Binder clips 15mm

Pack of 12 small dozen

 

12

Binder clips 16mm

Pack of 12 small dozen

 

13

Binder clips 19mm

Pack of 12 small dozen

 

14

Binder clips 25mm

Pack of 12 small dozen

 

15

Binder clips 31mm/32mm

Pack of 12 small dozen

 

16

Binder clips 35mm

Pack of 12 small dozen

 

17

Binder clips 41mm

Dozen

 

18

Binder clips 51mm

Dozen

 

19

Filing box (hard folder) normal size

Pack

 

20

Filing box (hard folder) medium/plastic/various colors

Pack

 

21

Filing box (hard folder) small/plastic/various colors

Pack

 

22

Archive box kaki 36X26X11cm

Pack

 

23

Business card holder

Pc

 

24

Signature book

Pc

 

25

Register book 330mmX210mm

Pc

 

26

Calculator

Pc

 

27

Notepad with plastic cover

Pc

 

28

Small and simple notepad with spiral A5

Dozen

 

29

Notebook A4

Dozen

 

30

Notebook A5

Dozen

 

31

Notebook A3

Dozen

 

32

DVD-R 4.7GB 120min

Pack

 

33

Paper glue

Dozen

 

34

Paper glue/gel

Dozen

 

35

Hard cover for binding

Ream

 

36

Transparent cover for binding

Ream

 

37

Pencil

Dozen

 

38

Pen (blue) BIC

Pack of 50

 

39

Pen (black) BIC

Pack of 50

 

40

Pen (red) BIC

Pack of 50

 

41

Desk organizer

Pc

 

42

Rubber bands

Packet

 

43

Stamping ink

Pc

 

44

Corrector ink

Set of 2

 

45

Envelop A4

Packet of 50

 

46

Envelop A3

Packet of 50

 

47

Envelop A5

Packet of 50

 

48

Envelop small white

Packet of 50

 

49

Plastic file

Packet of 20

 

50

A4 suspension file

Packet of 50

 

51

Incoming courier book

Pc

 

52

Outgoing courier book

Pc

 

53

Flash disk 4GB

Pc

 

54

Flash disk 8GB

Pc

 

55

Flash disk 16GB

Pc

 

56

Flash disk 32GB

Pc

 

57

Flash disk 64GB

Pc

 

58

External hard disk 500GB

Pc

 

59

External hard disk 1000GB

Pc

 

60

Tonner/Cartridge (GPR-16)

Pc

 

61

Tonner/Cartridge (hp53A Black)

PC

 

62

Tonner/Cartridge (hp 05A Black )

PC

 

63

Tonner/Cartridge((hp 36A Black)

PC

 

64

Tonner/Cartridge(inkjet tri-color 22 & inkjet Black 21) for the Printer HP Deskjet F2200

PC

 

65

Permanent marker

Dozen

 

66

Whiteboard marker

Dozen

 

67

Sellotape transparent with holder 

Packet

 

68

Sellotape transparent white and big

Packet

 

69

Sellotape transparent white and small

Packet

 

70

Scotch khaki big

Packet

 

71

Printing paper A4, super white 80 G/M2

Box of 5 reams

 

72

Flip chart paper

Pc

 

73

Flip chart stand

Pc

 

74

Paper punching machine - medium size

Pc

 

75

Paper punching machine - small size

Pc

 

76

Key holder

Packet

 

77

Post it yellow - small

Dozen

 

78

Post it yellow - big

Dozen

 

79

Post it set of mixed colours

Dozen (set of 5)

 

80

Post it with various colours in one

Pc

 

81

Sign here stickers, different colours

Pc

 

82

Plastic binding spiral / 21 rings, 6mm

Box of 100 pc

 

83

Plastic binding spiral / 21 rings, 8mm

Box of 100 pc

 

84

Plastic binding spiral / 21 rings, 10mm

Box of 100 pc

 

85

Plastic binding spiral / 21 rings, 12mm

Box of 100 pc

 

86

Plastic binding spiral / 21 rings, 14mm

Box of 100 pc

 

87

Plastic binding spiral / 21 rings, 16mm

Box of 100 pc

 

88

Plastic binding spiral / 21 rings, 21mm

Box of 100 pc

 

89

Plastic binding spiral / 21 rings, 25mm

Box of 100 pc

 

90

Plastic binding spiral / 21 rings, 32mm

Box of 100 pc

 

91

Highlighter / yellow, green, blue, pink

Pack of 10

 

92

Sharpener

Packet

 

93

Office tray / organizer

Set of 3 (plastic)

 

94

Office tray / organizer

Set of 3 (transparent)

 

95

Battery AA size

Pair

 

96

Battery AAA size

Pair

 

97

Microfiber cloth for cleaning computer

Pc

 

98

Foam cleaner for laptop

Pc

 

99

Laser pointer

Pc

 

100

Diary (agenda)

Pc

 

 

 

 

 

CRITERIA FOR SELECTION

The evaluation of each response to this RFQ will be based on vendor demonstrated competence, compliance, format, and organization. The purpose of this RFQ is to identify service providers that have the interest, capability, and financial strength to supply TNS with the Office stationaries requested. Selection will be based on price, Compliance to specifications, Delivery Time and quality of Stationaries, and vendor experience.

Evaluation Criteria

The LPO will be awarded to the bidder that receives the highest score as set out in the criteria below.

Selection Criteria

 

Score 100%

Technical

40

Compliance to specifications

20

 Delivery Time/Stationaries Quality

10

Vendor Experience

10

Financial

60

Price of items

60

Total Score

100

The currency of the bid will be in Rwandan Francs (Frw) and will be inclusive of all applicable Taxes.

TERMS AND CONDITIONS

  1. The Request for Quotes is not and shall not be considered an offer by TechnoServe.
  2. All responses must be received on or before the date and time indicated on the RFQ.  All late responses will be rejected.
  3. All unresponsive quotes will be rejected.
  4. All quotes will be considered binding offers.  Prices quoted must be valid for entire period provided by respondent.
  5. All procurement will be subject to TNS contractual terms and conditions and contingent on the availability of donor funding.
  6. TNS reserves the right to accept or reject any quotation or cancel the procurement process at any time, without assigning any reason, and shall have no liability to any vendors submitting RFQs for such rejection or cancellation of the procurement.
  7. TNS reserves the right to accept all or part of the quotation when awarding the purchase order/contract.
  1. All information provided by TNS in this RFQ is offered in good faith. Individual items are subject to change at any time and all bidders will be provided with notification of any changes. TNS is not responsible or liable for any use of the information submitted by bidders or for any claims asserted therefrom.
  2. TNS reserves the right to require any bidder to enter into a non-disclosure agreement.
  3. The bidders are solely obligated to pay for all costs, of any kind whatsoever, which may be incurred by bidder or any third parties, in connection with the Response. All Responses and supporting documentation shall become the property of TNS, subject to claims of confidentiality in respect of the Response and supporting documentation, which have been clearly marked confidential by the bidder.

FORM/CONTENT OF RESPONSE

All quotations shall:

  1. Be in the English language.
  2. Contain detailed cost in Rwanda Francs (FRW), with applicable Tax/Charges clearly identified, and provided against each of the categories of services described in Chart 1.
  3. Provide requested payment terms and conditions.
  1. Describe the qualifications, experience and capabilities of the firm in providing the type of services being request by this RFQ.
  2. Provide at least 3 references for similar procurements with a description of the work done and the dates performed.
  3. Include a contact name, email address, and telephone number to facilitate communication between TNS and the vendor.
  4. A brief outline of the company and services offered, including:
  • Full legal name, jurisdiction of incorporation, and address of the company
  • Full legal name and country of citizenry of company’s President and/or Chief Executive Officer and/or all other officers and senior managers of the company
  • Year business was established
  1. Business registration certificate
  2. Evidence of Tax registration and a valid RRA tax clearance certificate
  3. Proof of using EBM

 SCHEDULE OF EVENTS

  1. Questions regarding this request may be addressed to Francine Kayitesifkayitesi@tns.org and must be received no later than February 18,  2021 Responses to questions will be distributed to all interested parties no later than February 22, 2021. 
  2. Responses to the RFQ should be submitted in PDF format, addressed to the attention of Country Programs Manager, and sent to the email address fkayitesi@tns.org clearly indicating the subject line: “Supply of Office Stationaries” and no later than March 2, 2021 at 5:00pm. (Due to the COVID-19 pandemic only soft copies are accepted)

End of RFQ