Scope of work for a consultant to develop a comprehensive home garden guide, with diversified inputs, water harvesting system and small livestock to improve the dietary diversity of women and children

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Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for over 75years, and are now active in more than 70 countries.


 Scope of Work

Through CHAIN Development partner’s collaboration, develop a Hinga Weze guide to transitioning from a kitchen garden (Akarima k’igikoni) to a sustainable home garden (Umurima w’urugo) approach for year-round sufficient, diversified and watered fruit and vegetables’ garden and small livestock access to increase the dietary diversity of Rwandan women and children



Scope of work for consultant to develop a comprehensive home garden guide, with diversified inputs, water harvesting system and small livestock to improve the dietary diversity of women and children


USAID Hinga Weze Activity/Plan International 


10 HINGA WEZE DISTRICTS (all sectors)


40 days (February- May 2019)


Hinga Weze all components, MEL and hired consultant

1.      Consultancy Summary

USAID/Hinga Weze requires the local services of a home garden expert or firm with home garden/small livestock/small irrigation expertise (hereafter called the Consultant) to support the assessment and recommend interventions for home garden guide to transitioning from a kitchen garden (Akarima k’igikoni) to a sustainable home garden (Umurima w’urugo) approach for year round sufficient diversified fruit and vegetables and small livestock access to increase the dietary diversity of Rwandan women and children in the 10 target districts of Feed the Future/Hinga Weze.  This work will include a) assessing the existing kitchen gardens and identifying gaps; b) conducting USAID/CHAIN stakeholder consultations to understand the implementing activities and areas for improvement; c) conduct FGDs to understand the knowledge and practices for Home gardens and d) in light of these processes, recommending interventions and opportunities in a guide for the Hinga Weze Activity to contribute to the family-sized, productive, diversified, watered home gardens in the targeted districts including a small livestock program and crop rotation to diversify their diets.

Plan International USA will recruit the Consultant, and he/she will work under the supervision of the Hinga Weze team. The consultancy is expected to take place starting from March 5, 2019 for 40 days, according to a signed contract. Therefore, Plan International invites interested Individual Consultant(s) or Consultancy firm(s) to submit their expressions of interest.

2.      Background and Rationale 

Nutrition continues to be a public health concern in Rwanda, with 38% of children under 5 presenting with stunting and only 29% of households meeting minimum dietary diversity. In response to this, the five-year USAID Feed the Future Rwanda Hinga Weze Activity aims to achieve a 40% increase in the percentage of women and children consuming diverse and acceptable diets by 2022. In year one of Hinga Weze Activity, kitchen gardens were implemented across 10 target districts in order to achieve this goal and ultimately improve the nutritional status of Rwandan women and children. Overall, kitchen gardens contribute to household food security and dietary diversity by providing direct access to food that can be harvested, prepared and fed to household members. Additionally, kitchen gardens provide economic gains when excess produce is sold, thus amplifying a household’s ability to purchase nutritious foods. Kitchen gardens are also relatively accessible to low-income families in Rwanda, thus making them an ideal nutrition intervention. Nationally however, households cultivate an average of two vegetables per kitchen garden and beneficiaries have noted limited kitchen garden yields. Families are often left without enough produce supplies to provide for household size or year-round dietary needs, much less to participate in market activity with kitchen garden yields. Furthermore, many households lack the inputs for sustained kitchen garden cultivation, including water management.

As part of its second-year work plan, Hinga Weze will shift its approach to better achieve program targets and to combat malnutrition. The Hinga Weze Home Garden approach will increase the sized productivity to feed a 5-member family and to increase sustainability of existing kitchen gardens with practical techniques selected by region, include water-harvesting systems, incorporate fruit trees into home production, and increase the diversity of vegetables currently grown. The list of nutritious horticulture to promote will be annexed to the guide. The guide will be developed by the consultant in English in collaboration with other development partners mainly under USAID/CHAIN and be translated in Kinyarwanda by Hinga Weze. The new approach also emphasizes the role of the household in producing sufficient fruit and vegetables for the family by improving the size and productivity of the garden. Additionally, home gardens provide the possibility of economic gains when excess produce is sold, thus amplifying a household’s ability to purchase nutritious foods with increased income. The guide will also orient on the affordable cost of model gardens to promote for smallholders and post-harvest practices to promote by each horticulture and small animal production.

The guide will build on Hinga Weze’s plans of distributing fruit tree seedlings and seeds to 2,000 Farmer Field Schools across ten target districts (200/district) in its Y2, and demonstrate how the Farmer Promoters will be trained on nurseries and business model to sustain those gardens as teaching sites for all year around.

To further impact the long-term sustainability of home gardens as well as to maximize horticulture yields, Hinga Weze will provide water-harvesting systems to beneficiaries participating in the Home Garden Approach such as water tanks. In the context of the guide, Hinga Weze will learn from other implementers to improve the Small-Scale, High-Yield, Climate-Smart, Nutrition-Focused, Water-Saving, Gender-Engaging Home Gardens.

3.      Project objectives

The goal of Hinga Weze it to sustainably increase smallholder farmers’ income, improve nutritional status of Rwandan women and children, and increase the resilience of agriculture and food systems to the changing climate.

  • Specific objective 1: To increase productivity and link farmers to markets;
  • Specific objective 2: To strengthen business and management practices agro-SMEs;
  • Specific objective 3: To promote the consumption of locally-available, nutrient-rich diets; and support equitable household decision-making.

The Hinga Weze Home Garden Approach is a planned intervention which will transition Hinga Weze efforts from the previously used kitchen garden approach, to the new sustainable Home Garden Activity approach, which will focus on providing sufficient, year-round access to produce at the household level in order to achieve Hinga Weze targets and improve the nutritional status of Rwandan women and children. Furthermore, the Home Garden approach amplifies the Hinga Weze focus on food security and sustainability, ensuring that households are able to maintain home gardens and produce yields long after the Hinga Weze program is complete.

4.      Objectives of the guide development and assessment questions

The main objective is to identify the current gaps about kitchen garden based on EU report and primary data collected among Hinga Weze beneficiaries and develop the guide to increase capacity building of care groups. The specific objectives are:

  1. Understand current knowledge and practices around Kitchen Gardens
  2. Understand barriers to the adoption of appropriate practices to consume fruits, vegetables and animal proteins
  • Develop a home garden guide including descriptions of recommended size, crop rotation, cost, agriculture practices, water harvesting system and inclusion of small animal packages to improve the dietary diversity among Hinga Weze beneficiaries.

5.      Target groups (Intended users of the report)

The intended users of the home garden guide is Hinga Weze project staff and over 1,000 community-based volunteers including health workers and farmer promoters. Other recipients of the guide include the government of Rwanda, implementing partners, USAID and other donors, as well as other development organizations working in food and nutrition security as Hinga Weze will be the pioneer of Home Garden guide with integration of small livestock to increase dietary diversity in Rwanda.

6.      Approach and Methods

The development of the guide will be based on a recent EU report and other sources available worldwide. The consultant will also collect the primary data among care groups beneficiaries. The assessment findings will be used to develop the productive home garden with watering system to avail vegetables all year around and integrating small livestock to improve the consumption of animal proteins and micronutrients to improve the nutrition status of women and children. The assessment design will use a triangulation approach by using a mixed methods and tools for data collection such as the Focus Group Discussions and Interview Guides. Data will be collected from a variety of primary and secondary sources, including a desk review of existing literature. The methods will combine the Knowledge Attitude Practices and barrier analysis to capture in a participatory way key drivers, incentives and disincentives to positives attitudes and practices towards Kitchen garden and small livestock.

6.1. Guide development techniques and tools

The study will use Key Informant Interview (KII), and FGDs with adolescent farmers to obtain qualitative data. One FGD will be composed by a group of eight people, both male and female, the group discussions will be facilitated by one enumerator assisted by a note taker to record the conversation and take note of the discussions. The KII at the district level will be facilitated by one enumerator assisted by a note taker to record the conversation and take note of the discussions while at the national level the interview will be facilitated by the consultant and Senior Nutrition Specialist.


Description/ type of data

Data sources

1.1  Desk reviews

To obtain secondary data from published reports on kitchen garden and small livestock (agriculture, nutrition, food security, access to market and Food safety/Family hygiene)

Hinga Weze, MINEDUC,  MINISANTE, RBC/RHCC, NISR, USAID,CRS/Gikuriro, GC/Twiyubake, UNICEF, Worldlife, ADRA, Garden for health, Private sector such as Uzima Chicken, Agrotech

1.2  Focus group discussions (FGDs)

To gather a wide range of views from  groups of beneficiaries to explore their beliefs, attitudes, and practices about their consumption practices of diverse nutritious food during different reproduction stages,

Parents, Adolescent girls through care groups


1.3  Household observations (HO)

To observe the status of the children and mothers and to complement the responses and Identify actual practices, motivators and barriers to optimal optimum nutrition

Households conditions, children, husbands and wives in the households

1.4  Key Informant Interviews (KII)

To obtain information from key informant who may have extensive information and knowledge on nutrition and agricultural practices in general and on the target district in particular

Agronomists, Animal production officials, Community Health Workers, Health Center staff

 6.2.   Data collection

Secondary data will be collected through the review of key published documents on Kitchen Gardens / Home Gardens, watering systems and small livestock. The literature review will involve the food and nutrition sector in Rwanda such as the Demographic and Health Survey, the National Food and Nutrition Strategic Plan 2013-2018, the National Community Health Policy, the Community Maternal, Infant and Young Child Nutrition Counselling Package, Maternal, Infant and Young Child Nutrition, National Counselling Cards for Health Workers, the Comprehensive Food Security and Vulnerability Analysis, the EU report as well as other scientific published documents. Primary data on the other hand will be collected by the recruited enumerators through FGDs with the households and Interviews with the agronomists, community health workers and the health center staff.  District staff will be responsible for mobilizing and notifying the key respondents to participate in the FGDs and Interview at the district level. The FGDs will be held in each HW sector at the Project Office. The FGDs will be composed and simplified so that the total duration of the discussion will not exceed 45 minutes.  Key Informant Interviews prior to the Interview a letter requesting the appointment will be composed and will be officially sent by the HW COP to the concerned institutions and individuals.

6.3.   Data Quality Assurance

Prior to data collection, the enumerators who will be involved in the data collection will be thoroughly trained on the data collection tools, and data collection process. In addition, the tools will be pre-tested to ensure appropriateness and tool comprehension. In addition to staff training and briefing on data collection protocol, the Hinga Weze MEL Officer will conduct spot-checks to ensure quality. Before KIIs and FGDs, respondents will sign consent forms to explicitly agree to participation in the study.  The respondents will be guaranteed confidentiality and identifying information will not be included in the report.

6.4.   Data analysis, reporting and dissemination plan 

Data derived from FGDs and KII compiled with secondary data. The data entry will be conducted during and after the data collection, 5 days after the field will be dedicated to cleaning, transcribing and final data entry. Raw data obtained in via tablets and audio will be cleaned and imported to qualitative data analysis software (Nvivo or Dedoose) for analysis and interpretation of findings.  The study findings will be shared with other project team members for input and approval.  After approval by Hinga Weze and USAID, study findings will be disseminated to a wide public through Nutrition and Agriculture technical working groups and districts meeting with key stakeholders.

  1.  Deliverables


  1. Inception Report: will include a detailed work plan demonstrating the timeline and persons responsible, including level of effort for the research, the stakeholder consultation process, and report writing inclusive of recommendations and page lengths.
  2. A report including findings and recommendations validated by Hinga Weze staff, the district government/NECDP/Donor: The recommendations will be responsive to the needs of the districts as identified by their political leadership, GoR line ministries, and other stakeholders including other USAID IP’s.
  • Home Garden Guide: with size to afford family, promoted nutritious horticulture, crop rotations, agriculture techniques to increase productivity and cost, watering techniques to water gardens during dry seasons, post-harvest and small animals integration.
  1. Final report: will include the presentation of the research findings, inputs from the workshop participants and nutrition practices to promote and how to promote them to achieve Hinga Weze results among adolescent girls (no more than 20 pages, other information should be in annex).

8.       Work Plan and Timeline

This is 40-day consultancy including the development of an inception report, data collection, analysis, the Home Garden Guide, and reporting as shown below:




















Preliminary activities

Have the final concept notes
















Advisement and recruitment of the STTA
















Development and submission of inception report
















Elaboration of data collection tools
















Adjustment of data collection tools
















Training of data collection team
















Pre testing of data collection tools
















Adjustment of data collection tools




































Data collection

Secondary data collection (desk review)
















Data collection at the district level (FDGs, KII, IDI)
















Data collection at the institutional level (KII in Kigali)
















Data analysis and Report dissertation

Data compilation, cleaning and transcription
















Data analysis
















Report dissertation
















Development of the guide

Draft of the guide to get inputs for HW staff and other DPs
















Workshop with DPs at the national level to present the Guide
















Submission of the guide and final report

















9.       Expertise Required

The Consultant must have:

  • Experience of at least 8-10 years and expertise in adolescent nutrition issues and nutrition analysis; substantial experience in designing, implementing and analyzing development programs required;
  • Experience in working with adolescent projects or programs; demonstrated capacity in research methods, including data analysis, qualitative and quantitative methods and focus group discussions;
  • Fluency in English and Kinyarwanda and knowledge of Rwandan context are required.

10.   Application instructions

Interested bidders are requested to submit their application in hard copies, one (1) original and two copies (2) at Plan International Rwanda Office, at Kacyiru, no later than Wednesday, March 7th, 2019 at 10:00 AM.  Applications should include:

  1. Technical Proposal should explain how the applicant intends to carry out these Terms of Reference in a detailed document, including timeline. Pages in excess of a 10-page limit will not be read or evaluated. The technical proposal should be written in English and include the following:
  2. Technical Approach: The Bidder shall demonstrate the understanding, ability and overall approach for performing the requirements described in the Terms of Reference;
  3. Personnel Qualifications and Availability: Including short CV’s (not included in 10-page limit)
  • The Bidder shall identify, in summary format, the names, education, experience and professional qualifications of the individual/or firm’s individuals proposed for carrying out this Terms of Reference;
  1. Past Performance and Timeframe for Completion: The Bidder shall submit a list of related contracts and subcontracts that resemble these Terms of Reference. Bidder shall provide the contact details for reference purposes. Additionally, the Bidder shall explain the amount of time required for each element in the Terms of Reference.
  2. Financial Proposal should explain the costs of the assignment (2 pages): The Bidder must propose realistic and reasonable costs for the work, in accordance with the Bidder’s technical approach.


Prepared by                                             Reviewed by                                           Approved by


Jeanne d’Arc                                             Tassy Mutairwa                                        William Mutero

Nyirajyambere                                           Acting PSM

Senior Nutrition Specialist                                                                                              Plan CD