Specification for The Office Consumables

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SPECIFICATIONS FOR THE OFFICE CONSUMABLES

Heifer International Rwanda (HIR) intends to carry out a procurement exercise to solicit proposals from experienced and professional, registered and recognized company in Rwanda that supply office consumables.

The minimum items that the successful contractor is expected to deliver to HIR on request are in the table below, and the bidders are invited to indicate their prices for services and items they can provide:

 

LIST OFFICE CONSUMABLES

 

S/N

Items

Unit Price

1

 Bourbon Coffee

 

2

Coffee Filters

 

3

Nescafe

 

4

Sugar( Brown)

 

5

Gas

 

6

Ovaltine

 

7

Green Tea

 

8

Tea Bags

 

9

Liquid soap ( Detergent )

 

10

Cups ( Luminalic)

 

11

Tea Spoons

 

12

Omo (5Kg) Sun Light

 

13

Flasks ( Metalic)

 

14

Flitters

 

15

Coffee Filters

 

16

Serviettes

 

17

Trays

 

18

Folks

 

19

Table Knives

 

20

Honey

 

21

VIM

 

22

INYANGE Drinking water 500ML

 

23

INYANGE Drinking water Garon 20L

 

 

Total

 

NB: The evaluation method will be the Least Cost selection; prices should be tax inclusive. A due diligence visit will be conducted to assess the general physical condition of the bidder work place

The following are the condition:

  1. The company should supply the needed items at any time even on weekends and official holidays where required.
  2. Should be able to supply the requested items and be paid after the delivery
  3. Should be able to supply good quality items

Administrative requirements:

  1. Submission letter signed and stamped
  2. Copy of RDB Certificate
  3. A valid certificate of Rwanda Social Security Board (RSSB)
  4. Valid tax clearance certificate from Rwanda Revenue Authority (RRA)
  5. Certificates of good completion from 3 previous clients

Notification 

The outcome of the selection shall be notified to the bidders and thereafter the successful bidders shall be invited for contract negotiation and signing.

Validity of bids

The validity of bids shall be 3 months starting with the deadline for submission of bids. HIR may cancel the tender at any time before the signing of the contract or request the reduction of prices of services and items that HIR will judge to be out of the normal range.

How to submit

The bidder shall submit proposals in a pdf format via email at procurement-rw@heifer.org. Any questions pertaining to this bid should be addressed to Heifer International Rwanda through this email address.

The deadline for submissions is on or before October 25th, 2019; at 5 p.m. Late bids will be rejected.

Done at Kigali, on 2nd October 2019

______________________

Dr. KAMANZI U. Elisée

Country Director