Specification for The Office Stationaries

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SPECIFICATIONS FOR THE OFFICE STATIONARIES

Heifer International Rwanda (HIR) intends to carry out a procurement exercise to solicit proposals from experienced and professional, registered and recognised company in Rwanda that supply office stationery.

The minimum items that the successful contractor is expected to deliver to HIR on request are in the table below, and the bidders are invited to indicate their prices for services and items they can provide

 

LIST OF STATIONARIES

S/N

ITEMS

Unit Price

1

 Reams of Papers A4

 

2

Separators

 

3

Pens ( Bic)

 

4

Pens ( Alright)

 

5

Staples ( Small Size)

 

6

Staples ( Medium size)

 

7

Staples ( Big size)

 

8

Stapling machine ( Big size)

 

9

Post-it ( Coloured) ( Small size)

 

10

Post-it ( Big size)

 

11

Paper Clips ( Small size)

 

12

Paper Clips( Medium size)

 

13

Paper clips (Big size)

 

14

UHU stick

 

15

Sign here

 

16

Power extension cable 5m

 

17

Paper files

 

18

Box files

 

19

Plastic files

 

20

Ink for stamp

 

21

Binder clips 42mm

 

22

Binder clips 19mm

 

23

Binder clips 25mm

 

24

Staple Remover

 

25

Punching machines ( Small)

 

26

Punching machines ( Medium)

 

27

Punching machines ( Big)

 

28

Binding Machine

 

29

Flip charts

 

30

Markers

 

31

Scotch b.s

 

32

Envelope white small

 

33

Envelop A4

 

34

Envelop A5

 

35

Spiral 10mm

 

36

Transparent cover( For binding)

 

37

Hand cover(For binding)

 

38

Notebooks 96 Pages

 

39

Notebooks A5

 

40

Toner for  Xerox 3655

 

41

Toner color laserjet Pro MFP M177fw

 

42

Toner color laserjet pro-MFP M1776n

 

43

Toner color lasejet pro 200 MFP M276nw

 

44

Toner canon 9220cdn

 

45

Flash disk 4GB

 

46

Flash disk 8GB

 

47

Dairy book A4

 

48

Dairy book A5

 

49

Signature books 18 Pages

 

50

Signature books ( Medium) 12 Pages

 

51

Calculator CASIO ( Big size)

 

52

Calculator CASIO  ( small size)

 

53

Ruler

 

 

Total

 

NB: The selection method to be used will be the least Cost Selection; prices should be tax inclusive. A due diligence visit will be conducted to assess the general physical condition of the bidder's place.

The following are the condition:

  1. The company should supply the needed items at any time even on weekends and official holidays where required.
  2. Should be able to supply the requested items and be paid after the delivery
  3. Should be able to supply good quality items

Administrative requirements:

  1. Submission letter
  2. Copy of RDB Certificate
  3. A valid certificate of Rwanda Social Security Board (RSSB)
  4. Valid tax clearance certificate from Rwanda Revenue Authority (RRA)
  5. Certificates of good completion from 3 previous clients

Notification 

The outcome of the selection shall be notified to the bidders and thereafter the successful bidders shall be invited for contract negotiation and signing.

Validity of bids

The validity of bids shall be 3 months starting with the deadline for submission of bids. HIR may cancel the tender at any time before the signing of the contract or request the reduction of prices of services and items that HIR will judge to be out of the normal range.

How to submit

The bidder shall submit proposals in a pdf format via email at procurement-rw@heifer.org. Any questions pertaining to this bid should be addressed to Heifer International Rwanda through this email address.The deadline for submissions is on or before October 25th, 2019; at 5 p.m. Late bids will be rejected.

 

Done at Kigali, on 2nd October 2019

_____________________

Dr. KAMANZI U. Elisée

Country Director