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Sponsorship Assistant

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Average: 3.3 (676 votes)

JOB OPPORTUNITY

Sponsorship Assistant.

World Vision Rwanda is a child focused Christian humanitarian organization implementing development programs in 29 Districts of Rwanda.

World Vision Rwanda seeks to hire a highly qualified, dedicated, and experienced national for the position of Sponsorship Assistant. The position will be based at Head Office - Kigali reporting to the Sponsorship Manager.

Purpose of the position:

Sponsorship Assistant will be responsible for effective handling of Administrative responsibilities in Sponsorship department, to ensure integrity and confidentiality of correspondence between sponsors and children, at the NO level for the realization of Child wellbeing outcomes.

The major responsibilities include:

MAJOR RESPONSIBILITIES

% of time

Activity

End Results

15

Analyze mails from the post office on a weekly basis, sort and stamp mails according to each Area Program sealed bags name and channel to respective Clusters in a timely manner with an evidence on file.

Mails analyzed and dispatched into respective AP’s pigeon for effective delivery each week.

15

Process incoming mails from the National Post Office (NPO) through manual entry in Horizon Hope System in one day upon their receipt weekly.

Correspondence Barcodes generated and reports of processed mails into Horizon Hope System produced weekly.

10

Access Rwanda Sponsorship mailbox weekly to record the Electronic mails, according to this business workflow

Electronic mails recorded and re-routed to Area Programs as per business workflow

      10

Participate in the rollout of Digital correspondence (DC) initiative and generate Transfer Platform  reports for informed actions by all Digital Correspondences implementation levels

Digital correspondences that meet globally defined quality criteria are approved timely.

10

Fast track of incoming mails from Clusters to National Office and channel them to the National Postal Office and other courier services.

Incoming mails tracked and channeled with evidence based replies

10

Liaise with Clusters on potential delayed correspondences, upon weekly Horizon Hope correspondence status reports to mitigate risk associated with overdue items.  

Clusters engaged on potential correspondences with risk mitigated measures like upcoming expiry report from Horizon Hope system.

       10

Monitor Monthly/Quarterly Transformed Field Environment Partners’ reporting through one drive tracking mechanisms

# of partner reports followed-up against their upload in the system on time.

5

Prepare, assist and record Sponsorship training workshops/meetings both at the National Office and at cluster levels.

Training/workshops are recorded and prepared both at National Office and cluster levels.

       5

Prepare Quarterly Sponsorship Purchase Requisitions s for general mailings, departmental items and Global fulfilment invoice payments.

Sponsorship related Purchased Requisitions prepared timely and issued invoices paid timely.

5

Handle incoming mails without child identifications nor sponsors addresses.

Identified mails without sponsor address  tracked/handled

5

Plus any assignment given by line management.

Any assignment given by line management. Conducted.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience or on-the-job training:

Required Professional Experience

1. At least 2 years of experience working with Sponsorship/child protection industry/work.
2. Demonstrate ability to liaise with clusters/AP teams. 
3. Must be familiar with Horizon Hope System and mobile barcode scanning. 
4. Ability to analyze reports, interpret, and writing skills.
5. Strong team working and relation building. 
6.  Must have good knowledge of WV’s ethos, philosophy of work, and CORE documents 
7. Good analytical and Computer literate skills.

Required Education,

training, license,

registration, and

certification

8. Bachelor's Degree in Social Sciences, development studies, Education, and any other related field. 

9.  Experience:  2 years working in development industry. 

Preferred Knowledge

and Qualifications

1. Knowledge of Sponsorship revised Standards and policies 
2. Knowledge of  child and Adult Safeguarding Policies 

Salary:

The salary is commensurate with qualifications and experience.

N.B: Women are highly encouraged to apply.

How to apply:

Should you wish to apply for this position, please go to http://careers.wvi.org/job-opportunities-in-rwanda

If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process.

All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.

In case you face any challenges in applying, please let us know on wvrwanda-recruitment@wvi.org (no applications will be accepted through this email).

The closing date for submission of applications is 20th October 2021; no late applications will be accepted.

As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children. All employment is conditional upon successful completion of all applicable background checks, including criminal record checks.

Note that only shortlisted candidates will be contacted.