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Supply of (6) Yamaha AG200 Motorcycles

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The Partnership for Resilient and Inclusive Small Livestock Markets “PRISM” is a five-year project whose overall objective is to reduce poverty by empowering poor rural men, women, and youth to participate in the transformation of the Rwanda livestock sector and to enhance their resilience. This will be achieved by focusing on food security, nutrition and empowerment of women and youth in a sustainable and climate-resilient small livestock value chain development. Specifically the project seeks to increase competitiveness and profitability of the small livestock sector for the provision of quality products from smallholder producers to domestic and regional consumers, thus improving their livelihoods, food security and nutrition whilst building overall resilience.

PRISM is a partnership programme implemented by the Government of Rwanda through RAB/SPIU, and jointly supported by IFAD and ENABEL, with Heifer International as an implementing partner and co-financer. PRISM  is  constituted  of  two  complementary interventions, supported respectively by IFAD and ENABEL, whose content and strategies have been  aligned,  and  which  will  be  implemented  jointly, under  a  common  implementation mechanism. Heifer will implement activities in the framework of the IFAD supported interventions

Heifer Rwanda is seeking to support the implementation of this project through the provision of SIX (6) MOTORCYCLES to the Project field technicians. These motorcycles are expected to support the implementation, monitoring and evaluation of field activities in 15 Districts of the Country. The successful bidder will be required to deliver the motorcycles and its accessories at Heifer head office in Kacyiru, Kigali City.

1.    Technical Specifications of Motorcycles and Accessories

The required six (6) motorcycles shall conform to the minimum technical specifications of motorcycle brands suitable for Rwanda upcountry terrain:


Specification /Capacity



Oil tank capacity

1.3 Liters (4-stroke engine oil)

Transmission Type

5-speed manual, chain final drive

Tire size front/rear

Front: 80/100-21, Rear: 4.10-18

Seat height

830 mm

Fuel tank capacity




Break type(rear/front)


Engine type

196 cc (12.0 cu in) air-cooled, carbureted 4-stroke SOHC

Dimensions (LxWxH)

L: 2,160 mm × W: 930 mm × H: 1,155 mm

Curb weight (with oil & a full fuel tank)

128 kg

Compression ratio



1,345 mm

Minimum ground clearance


Starting system

Electric & Kick start

Ignition system


Fuel system

Carburettor. BS26

Suspension type(front/Rear)

Telescopic fork/Swingarm

Chasis Type



Force-feed lubrication, wet sump

Year of make

Not before 2018


5-speed minimum




67 mm × 55.7 mm

Fuel tank capacity

10L minimum

Additional information

  • Indication of warranty period
  • Plate number per motorcycle
  • 1 helmet with eye shield per motorcycle
  • 1 pair of rain jackets per motorcycle
  • 1 pair of gloves per motorcycle
  • 1 chain lock security
  • 1 toolbox per motorcycle: Specific for Yamaha AG200
  • Certificate of the representative from the manufacturer
  • Each motorcycle should come with an original catalog, not a copy.
  • List and unit cost of critical parts and consumables to be available in the stock (availability of spare parts in Rwanda market)

2.       Quotation Requirements

Quotations must include the following information at a minimum. Incomplete quotations may be rejected.

  • Full company name, physical and mailing address, and country of registration of bidder
  • Description of Item, specifications, source country, price per unit, and total price in Rwanda Francs
  • Delivery timing and terms
  • Past supply information-At least 3 references from reputable organizations with the supply of the same quantity or more.
  • Warranty information
  • After-sales service information for support in maintenance and

3.       Tender Submission Guidelines

  • Financial proposal: The contractor shall propose a reasonable cost estimate. The registered company shall be entirely responsible for all taxes
  • Experience: Bidding companies shall include information regarding their experience in the business, customer lists, proof of supplying similar goods such as copies of contracts, certificates of supply completion, etc. Bidders are encouraged to provide at least 3 reference letters in relation to supply of the similar
  • Bid validity period: 90 calendar

4.       Selection method

The selection will be based on demonstrated experience in business, fulfillment of the product technical specifications as per the Tender Notice, and cost.

5.       Notification

The outcome of the selection shall be notified to the bidders through email and thereafter the successful bidder shall be invited for contract negotiation and signing.

6.       Validity of bids

The validity of bids shall be 90 days starting from the deadline for submission of bids. Heifer Rwanda may cancel the tender at any time before the signing of the contract, including the reduction on prices of items that Heifer will judge to be out of the normal range.

7.       Administrative Requirements

The bid document must include the following administrative documents at a minimum. Incomplete quotations may be rejected.

  • Business registration certificate
  • Valid tax clearance certificate
  • Valid social security fund clearance certificate

8. Quotations and Submission 

Well-presented bids prepared in English language must be sent to Heifer International Rwanda via not later than July 5 2021 at 5pm local time. Bids submitted after the fore mentioned date and time will be rejected.

Signed by:


Dr. Elisee Kamanzi

Country Director

Heifer International Rwanda