Supply of Different Printed, Signage and Promotional Materials

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SOCIETY FOR FAMILY HEALTH RWANDA

P.O BOX: 3040, Kigali –Rwanda

Located on King Faisal Hospital Road, Kacyiru; near Radio Voice of Hope (IJWI RYIBYIRINGIRO).

TEL: +250(0) 788305685

SUPPLY TENDER: FOR DIFFERENT PRINTED, SIGNAGE AND PROMOTIONAL MATERIALS

Tender Reference Number: 007/ PRINTED, SIGNAGE AND PROMOTIONAL MATERIALS/SFH/2019

Procurement Method: National Open Competitive Tender

 

 

SEPTEMBER 2019

 

TENDER FOR SUPPLY OF DIFFERENT PRINTED, SIGNAGE AND PROMOTIONAL MATERIALS.

 SOCIETY FOR FAMILY HEALTH (SFH Rwanda) wishes to sign a contract with a Company that will Supply different Printed and Signage and Promotional materials that includes (Brochures, Inserts, Posters, Booklets, Flip Charts, Billboard flexi, Flexi  banners, ABS, Tear Drops, Stickers, T-shirts, Umbrellas, T-shirts, bags,  dust coats, Overalls and Caps) all in a supply agreement for one year renewable period.  

Bidders are encouraged to respond with their best (lowest) price initially, as there may not be an opportunity to submit revised bids.  All offers should be on a fixed price basis and should be submitted in a sealed envelope to SFH Rwanda reception

GENERAL INFORMATION ABOUT SFH RWANDA

 SFH is a non-profit organization, established in 2012 under the laws of Rwanda. SFH is organized exclusively for social marketing purposes, with a primary focus in public health.

Society for Family Health (SFH) Rwanda, P.O Box.3040, Kigali is currently located on King Faisal Hospital Road, Kacyiru; near Radio Voice of Hope (IJWI RYIBYIRINGIRO).

 PART I: TENDER SUMMARY

SFH Rwanda invites you to bid through a competitive tender process on equal ground; please read the tender package carefully and comply with all submission guidelines using the tender reference number above for all correspondences. Failure to comply with submission guidelines may cause SFH Rwanda to disqualify your submission.  

The table below provides basic information about the Supply tender; including the proposed type of award contract should the Company be selected from this process. 

 

TENDER SUMMARY

Goods  being tendered

SUPPLY OF DIFFERENT PRINTED, SIGNAGE AND PROMOTIONAL MATERIALS TENDER

Type of contract planned

TWO YEAR SUPPLY CONTRACT, RENEWABLE

Date tender launched

20th September 2019

SUBMISSION DEADLINE

21st October 2019 at 14h 00

Public opening date

21st October 2019 at 14h 20

Public opening location

SFH Rwanda conference room

Inquiry contact email

procurement@sfhrwanda.org

Deadline for Inquiries

1 day before the submission deadline

PART II: BID SUBMISSION GUIDELINES

 II.1 Format and Content of Bids. 

Bidders MUST comply with the format and content instructions in the table below.  Failure to comply with the submission format and content below may disqualify your offer. 

BID FORMAT AND CONTENT

# of bid copies required

Signed and stamped (1 ORIGINAL AND 2 PHOTOCOPIES)

Bid language

English

Bid content and currency 

Signed and stamped financial offer Bid in Rwandan Francs

Bid validity

At least 90 days from bid receipt

Bid submission format

Hand delivery by hard copy in a sealed envelope signed or stamped across the seal.

NO ELECTRONIC SUBMISSION ALLOWED.

Complete Bid submission Address

 SFH RWANDA

“PRINTED, SIGNAGE AND PROMOTIONAL MATERIALS SUPPLY TENDER”

Attention: Executive Director  

BP 3040; Pink buildings Behind Kubaho Plaza, on King Faisal Hospital Road; Kigali, Rwanda.

Telephone: +250(0) 788305685

Tender Package No: 007/ PRINTED, SIGNAGE AND PROMOTIONAL MATERIALS/SFH/2019

 

II.2 Submission and Handling of Bids.

(a) Bids are to be delivered by hand delivery/courier in a sealed envelope at SFH Rwanda reception desk to the submission address above in section II.1 separating the price offered for both lots.  

(b) In order to be considered, the original bid must be received at the above address or number (as applicable) no later than the submission deadline in Part 1.  Bidders are solely responsible to ensure the timely receipt of their bids.  Bids received after the date and time required will generally not be considered unless no other bids are received.

(c) Bids must follow the format and content described in section II.1.  Incomplete bid or bids which do not follow the submission guidelines may be disqualified from consideration.  Each bid must include a manually signed, stamped fully binding one original Bid, and TWO (2) copies, valid for ninety (90) days after the Last Bid Receipt Date

(d) Bids will be opened in public on the Public Opening Date and Location in Part 1.

(e) Once opened, bids will be held secure and intact. Reasonable efforts will be made to protect them from loss, alteration, or disclosure to any person other than SFH Rwanda, or any person unauthorized by SFH Rwanda.  However, SFH Rwanda will not be liable to any bidder for any failure to comply with this Section 2.4(f).

(f) Bids may not be altered, corrected or withdrawn after the Last Bid Receipt Date.  In exceptional cases, SFH Rwanda may, at its sole discretion, permit correction of arithmetic errors, transposition errors, or other clerical minor mistakes.  This is only possible in cases where SFH Rwanda can clearly identify the mistake and where the intended bid can be established conclusively on the face of the submission.

Beyond arithmetic errors, transposition errors, or other clerical minor mistakes, no mistakes alleged by a bidder after the Submission Deadline will be permitted to be corrected.

 PART III: TECHNICAL SPECIFICATIONS

 The specifications for this supply tender are provided below and SFH has carefully reviewed these technical specifications and has determined that they do not show an unjustified preference for any particular supplier. The Tender is divided into 3 LOTS that gives a supplier choice to bid on different Lots based on their choice; you can bid on more than one Lot.

LOT I: PRINTED MATERIALS,

LOT II: SIGNAGE MATERIALS,  

LOT III: PROMOTIONAL MATERIALS,  

 LOT I: PRINTED MATERIALS

 As noted in the tables below regarding all LOTS for quotes should be:

  • All Unit prices are VAT exclusive
  • Delivery time should include all the period with final delivery at SFH Rwanda Warehouse that is located at Kacyiru;
  • Note that SFH pays all deliveries with VAT inclusive and it’s the duty of the company to declare the related Taxes
  • Only

1.    Please fill in chart below completely. 

PRINTED BROCHURES

Specifications

Range of Quantities to be ordered

Unity price VAT exclusive

Delivery time from date of the final approved artwork (in Business days)

Finished Size:

A4

10-2,000

 

 

Paper:

135 gram art gloss paper, 2pp (cover 2)

2001- 3,500

 

 

 

 

3501 – 5,000

 

 

Printing

full color, double-sided with UV coated

5,001-10,000

 

 

10,001-25,000

 

 

Folding:

tri-fold

25,001-50,000

 

 

PRINTED BROCHURES  #2

 

Specifications

Range of Quantities to be ordered

Unity price VAT exclusive

Delivery time from date of the final approved artwork (in Business days)

Finished Size:

A4

10-2,000

 

 

Paper:

135-gram art gloss paper, 2pp (cover 2)

2001- 3,500

 

 

3501 – 5,000

 

 

5,001-10,000

 

 

Printing

full color, double-sided with UV coated

10,001-25,000

 

 

Folding:

2-fold

25,001-50,000

 

 

 

PRINTED  INSERTS / LEAFLETS

 

Specifications

Range of Quantities to be ordered

Unity price VAT exclusive

Delivery time from date of the final approved artwork (in Business days)

Finished Size:

A5

100-3,000

 

 

Paper:

80 gram art gloss paper,

3001 – 5,000

 

 

5,001-10,000

 

 

Printing

full color, 2 sides print 

10,001-25,000

 

 

 POSTERS #1

 

Specifications

Range of Quantities to be ordered

Unity price VAT exclusive

Delivery time from date of the final approved artwork (in Business days)

Pages:

1 page

100-3,000

 

 

Finished Size:

A1,  UV Coated

3001- 5000

 

 

5,001-7,000

 

 

Paper:

125 gram art gloss paper

7001 - 10000

 

 

10,001-25,000

 

 

Color:

full color, one side print

25,001-50,000

 

 

POSTERS # 2

 

Specifications

Range of Quantities to be ordered

Unity price VAT exclusive

Delivery time from date of the final approved artwork (in Business days)

Pages:

1 page

100-3,000

 

 

Finished Size:

A1,  UV Coated

3001- 5000

 

 

5,001-7,000

 

 

7001 – 10000

 

 

Paper:

150 gram art gloss paper

10,001-25,000

 

 

Color:

full color, one side print

25,001-50,000

 

 

POSTERS #3

 

Specifications

Range of Quantities to be ordered

Unity price VAT exclusive

Delivery time from date of the final approved artwork (in Business days)

Pages:

1 page

1-3,000

 

 

Finished Size:

A2,  UV Coated

3001- 5000

 

 

5,001-7,000

 

 

7001 – 10000

 

 

Paper:

125 gram art gloss paper

10,001-25,000

  

 

Color:

full color, one side print

25,001-50,000

 

 

                 

POSTERS #4

 

Specifications

Range of Quantities to be ordered

Unity price VAT exclusive

Delivery time from date of the final approved artwork (in Business days)

Pages:

1page 

1-3,000

 

 

Finished Size:

A2, UV coated

3001- 5000

   

 

5,001-7,000

 

 

7001 – 10000

 

 

Paper:

150 gram art gloss paper

10,001-25,000

 

 

Color:

full color, one side print

25,001-50,000

 

 

BOOKLET #1

Delivery time from date of the final approved artwork (in Business days)

Specifications

Range of Quantities to be ordered

 

# OF PAGES (please quote on each size and quantity. Quotes should be VAT exclusive)

Finished Size:

A4, UV coated

20pp to 30pp (Plus 4 pages as cover)

34 pp  to 55pp (Plus 4 pages as cover)

60 pp to 85 (Plus 4 pages as cover)

90 pp to 120pp  (Plus 4 pages as cover)

125 pp  to 150 (Plus 4 pages as cover)

151 pp  to 175 (Plus 4 pages as cover)

180 pp to 245 (Plus 4 pages as cover)

250 pp to 400pp (Plus 4 pages as cover)

Paper:

Cover page: 250gm glossy art paper

 Inside pages:  135gm glossy art paper

1-300

 

 

 

 

 

 

 

 

 

301-500

  

 

 

 

 

 

 

 

 

Color:

full color, double sided print

501-3000

 

 

 

 

 

 

 

 

 

Binding:

Saddle stitch

3001-5,000

 

 

 

 

 

 

 

 

 

 

PRINTED BOOKLET #2

Delivery time from date of the final approved artwork (in Business days)

Specifications

Range of Quantities to be ordered

  

# OF PAGES (please quote on each size and quantity. Quotes should be VAT exclusive)

Finished Size:

A5, UV coated

20pp to 30pp (Plus 4 pages as cover)

34 pp  to 55pp (Plus 4 pages as cover)

60 pp to 85 (Plus 4 pages as cover)

90 pp to 120pp  (Plus 4 pages as cover)

125 pp  to 150 (Plus 4 pages as cover)

151 pp  to 175 (Plus 4 pages as cover)

180 pp to 245 (Plus 4 pages as cover)

250 pp to 400pp (Plus 4 pages as cover)

Paper:

Cover page:  250gm gloss art paper

Inside pages:  135 gm glossy art paper

15-300

 

 

 

 

 

 

 

 

 

301-500

 

 

 

 

 

 

 

 

 

Color:

Full-color print, double sided

501-3000

  

 

 

 

 

 

 

 

 

Finished

UV coated

3001-5,000

 

 

 

 

 

 

 

 

 

 Binding :

Saddle-stitched

 

 

PRINTED FLIPBOOK: NORMAL VARNISH                               

Delivery time from date of the final approved artwork (in Business days)

Specifications

Range of Quantities to be ordered  

# OF PAGES (please quote on each size and quantity. Quotes should be VAT exclusive )

Finished Size:

A4

20pp to 30pp (Plus 4 pages as cover)

34 pp  to 55pp (Plus 4 pages as cover)

60 pp to 85 (Plus 4 pages as cover)

90 pp to 120pp  (Plus 4 pages as cover)

125 pp  to 150 (Plus 4 pages as cover)

151 pp  to 175 (Plus 4 pages as cover)

180 pp to 245 (Plus 4 pages as cover)

250 pp to 400pp (Plus 4 pages as cover)

 

Paper:

100gm glossy art paper

10-300

 

 

 

 

 

 

 

 

 

301 - 500

 

 

 

 

 

 

 

 

 

Printing

Cover: Full color

501-900

 

 

 

 

 

 

 

 

 

Inside Text

Black and White with colored graphics

901-1500

 

 

 

 

 

 

 

 

 

Binding:

Spiral Binding

1501-3000

 

 

 

 

 

 

 

 

 

 

 

PRINTED FLIPBOOK: LAMINATED                           

Delivery time from date of the final approved artwork (in Business days)

Specifications

Range of Quantities to be ordered  

# OF PAGES (please quote on each size and quantity. Quotes should be VAT exclusive )

Finished Size:

A4

20pp to 30pp (Plus 4 pages as cover)

34 pp  to 55pp (Plus 4 pages as cover)

60 pp to 85 (Plus 4 pages as cover)

90 pp to 120pp  (Plus 4 pages as cover)

125 pp  to 150 (Plus 4 pages as cover)

151 pp  to 175 (Plus 4 pages as cover)

180 pp to 245 (Plus 4 pages as cover)

250 pp to 400pp (Plus 4 pages as cover)

 

Paper:

100gm glossy art paper

10-300

 

 

 

 

 

 

 

 

 

301 - 500

 

 

 

 

 

 

 

 

 

Printing

Cover: Full color

501-900

 

 

 

 

 

 

 

 

 

Inside Text

Black and White with colored graphics

901-1500

 

 

 

 

 

 

 

 

 

Binding:

Spiral Binding

1501-3000

 

 

 

 

 

 

 

 

 

 

 SUPPLY OF PRINTED STICKERS

PRINTED STICKER #1

 

 

Specifications

Range of Quantities to be Ordered 

Unit Price VAT Exclusive

Delivery time from date of the final approved artwork (in Business days)

 

Finished Size:

A5

10-100

 

 

 

Material:

Outdoor Grade White Vinyl Stock

101-1000

 

 

 

Color:

Full color/ CMYK

1001- 2000

 

 

 

Finishing:

UV coated

2001-3,500

 

 

 

 

 

 

 

 

 

PRINTED STICKER #2

Delivery time from date of the final approved artwork (in Business days)

 

Specifications

Range of Quantities to be Ordered 

Unit Price VAT Exclusive

Finished Size:

A5

10-100

 

 

 

Material:

Outdoor Grade Clear Vinyl Stock

101-1000

 

 

 

Color:

Full color/ CMYK

1001- 2000

 

 

 

Finishing

Cut to size and UV coated

2001-3,500

 

 

 

 

 

 

 

 

 

                       

PRINTED STICKER # 3

Specifications

Range of Quantities to be Ordered 

Unit Price VAT Exclusive

Delivery time from date of the final approved artwork (in Business days)

Finished Size:

A4

10-100

 

 

Material:

Outdoor Grade White Vinyl Stock

101-1000

 

 

Color:

Full color

1001- 2000

 

 

Finishing:

UV coated

2001-3,500

 

 

 

 

 

 

PRINTED STICKER # 4

 

Specifications

Range of Quantities to be Ordered 

Unit Price VAT Exclusive

Delivery time from date of the final approved artwork (in Business days)

 

Finished Size:

A4

10-100

 

 

 

Material:

Outdoor Grade Clear Vinyl Stock

101-1000

 

 

 

Color:

Full color

1001- 2000

 

 

 

Finishing:

UV coated

2001-3,500

 

 

 

                 

PRINTED STICKER # 5

Specifications

Range of Quantities to be Ordered 

Unit Price VAT Exclusive

Delivery time from date of the final approved artwork (in Business days)

Finished Size:

A3

10-100

 

 

Material:

Outdoor Grade White Vinyl Stock

101-1000

 

 

Color:

Full color

1001- 2000

 

 

Finishing:

UV coated

2001-3,500

 

 

PRINTED STICKER # 6

Specifications

Range of Quantities to be Ordered 

Unit Price VAT Exclusive

Delivery time from date of the final approved artwork (in Business days)

Finished Size:

A4

10-100

 

 

Material:

Outdoor Grade Clear Vinyl Stock

101-1000

 

 

Color:

Full color

1001- 2000

 

 

Finishing:

UV coated

2001-3,500

 

 

LOT II: SIGNAGE MATERIALS

 BILLBOARD FLEXES

 

Unit Price VAT Exclusive

Delivery time from date of the final approved artwork (in Business days)

Range of Quantities to be Ordered based on the Specifications

 

Material: 2 year flexi

Size: 3m x 5 m with 6 eyelets in finished size

(eyelets are included in the 3 M by 5M dimensions)

 

 

2-10

 

 

 

11-20

 

 

 

21-30

 

 

 

31-40

 

 

 

41-50

 

 

 

51-60

 

 

 

61-70

 

 

 

FLEX BANNERS

 

Range of Quantities to be Ordered

Unit Price VAT Exclusive

Delivery time from date of the final approved artwork (in Business days)

Material: 2-year flexi

Size: 1.5m x 5m with eyelets in  finished size;

 

(eyelets are included in the 1.5m x 5m dimensions)

1

 

 

3-10

 

 

11-15

 

 

16-25

 

 

26-40

 

 

41-55

 

 

56-70

 

 

ABS

 

Range of Quantities

Unit Price VAT Exclusive

Delivery time from date of the final approved artwork (in Business days)

Size: A1

 

Printing:  Full colors

1-side print

Thickness: 1mm

Size: A1 plus space for metal wall bracket

10-50

 

 

51-95

 

 

96-105

 

 

106 – 200

 

 

          201- 500

 

 

 

 

Size: A2

Printing:  Full colors

1-side print

Thickness: 1mm

 

Size: A2 plus space for metal wall bracket

10-50

 

 

51-95

 

 

96-105

 

 

106 – 200

 

 

   200- 500

 

 

 

Size: A3

 

Printed Full colors

1-side print

Thickness: 1mm

Size: A3 plus space for metal wall bracket

10-50

 

 

51-95

 

 

96-105

 

 

             106 - 200

 

 

          201- 500

 

 

 

Size: A3

 

Printed in Full colors

 

One side Print

Thickness: 1mm

Size: A3 plus space for metal wall bracket

10-50

 

 

51-95

 

 

96-105

 

 

               106 - 200

 

 

              201- 500

 

 

 

TEAR DROPS

Range of Quantities to be Ordered

Unit Price VAT Exclusive

Delivery time from date of the final approved artwork (in Business days)

 Size: 3 M

Double-sided

 

Printed 4-colors

Single side  Print

2

 

 

3-10

 

 

11-15

 

 

16-20

 

 

21-30

 

 

 

 

Size: 3M

Single-sided

 

Printed 4-colors

 

Single side  Print  

Range of Quantities to be Ordered

Unit Price VAT Exclusive

Delivery time from date of the final approved artwork (in Business days)

2

 

 

3-10

 

 

11-15

 

 

16-20

 

 

21-30

 

 

 

 

 

 Size: 4M

Double-sided

 

Printed 4-colors

 

Single side  Print

Range of Quantities to be Ordered

Unit Price VAT Exclusive

Delivery time from date of the final approved artwork (in Business days)

2

 

 

3-10

 

 

11-15

 

 

16-20

 

 

21-30

 

 

 

 

Size: 4 M

 

Single-sided

 

Printed 4-colors

 

Single side  Print

Range of Quantities to be Ordered 

Unit Price VAT Exclusive

Delivery time from date of the final approved artwork (in Business days)

2

 

 

3-10

 

 

11-15

 

 

16-20

 

 

21-30

 

 

         

PULL UP BANNERS

 

Specifications

Range of Quantities to be ordered

Unity price VAT exclusive

Delivery time from date of the final approved artwork (in Business days)

Size

85cm by 2m

1-8

 

 

Finished Size:

Supplied with Aluminum base and all other accessories

9-15

   

 

16- 28

 

 

29- 40

 

 

Material

Flex material

41-55

 

 

Color:

full color, one side print

56- 80

 

 

LOT III: SUPPLY OF DIFFERENT PROMOTIONAL MATERIALS (T-SHIRTS, BAGS, UMBRELLAS, PENS, LABORATORY COATS, AND CAPS)

 

Item name

BRANDED BAGS 

Possible Quantities

Unit Price VAT Exclusive

Delivery time from date of the final approved artwork (in Business days)

Description                                                      

 Screen Print the Logos

20-100

 

101- 400

 

401- 700

 

701-1000

 

1001-2000

 

 

Color

Blue color based of SFH Branded Products

 

Material                                                          

CANVAS

 

Logs

Bags have logos that have more than two colors

 

SIZE

 350mm ON WIDTH BY 300mm HEIGHT

 

 

 

Item name

CAPS

Range of Required Quantities

Unit Price VAT Exclusive

Delivery time from date of the final approved artwork (in Business days)

Description                                                      

6 panel, heavyweight brush cotton caps with embroidery on the front part

20-100

 

101-300

 

301- 499

 

500-1000

 

1001-2000

 

 

 

 

Color

Custom color based of SFH Branded Products

 

Logs

The Caps has logos that have more than two colors

 

Material                                                            

Brushed cotton

 

Type of samples required

1 finished hat

 

 

 

Item name

ROUND NECK T-SHIRT

Range of Required Quantities

Unit Price VAT Exclusive

Delivery time from date of the final approved artwork (in Business days)

Description                                                      

T-Shirt Heavy Weight Cotton with silkscreen on center chest, back  and silkscreen on one sleeve

20-100

 

101- 400

 

401- 700

 

 

701-1000

 

1001-2000

 

2001-3000

 

 

Color

Custom color of SFH Branded Products

 

Material                                                           

100% cotton material

 

Logs

The Round neck T shirts have logos that have more than two colors

 

samples required

1 finished shirt

 

SIZES

Orders come in different sizes of Small, Medium, Large, XL, XXL

 

Item name

POLO T-SHIRT

Possible Quantities

Unit Price VAT Exclusive

Delivery time from date of the final approved artwork (in Business days)

Description                                                      

Polo T-Shirt Heavy Weight Cotton with embroidery on left chest and silkscreen on one sleeve

20-100

 

101- 400

 

401- 700

 

701-1000

 

1001-2000

 

 

Color

Custom color based off of SFH Branded Products

 

Material                                                          

Lactose material 200gsm 100% cotton

 

Logs

The T-shirts have logos that have more than two colors

 

samples required

1 finished shirt

 

 

SIZE

Sizes XS-S-M-L-XL-XXL

 

Item name

V-NECK T-SHIRT

Possible Quantities

Unit Price VAT Exclusive

Delivery time from date of the final approved artwork (in Business days)

Description                                                      

T-Shirt Heavy Weight Cotton with silkscreen on center chest, back, and silkscreen on one sleeve

20-100

 

101- 400

 

401- 700

 

701-1000

 

1001-2000

 

 

Color

Custom color based off SFH Branded Products

 

Material                                                           

180gsm Single jersey 100% cotton material

 

Logs

The T-shirts have logos that have more than two colors

 

Type of samples required

1 finished shirt

 

 

SIZE

Sizes XS-S-M-L-XL-XXL

 

                              

Item name

PLASTIC BALLPOINT PENS

Possible Quantities

Unit Price VAT Exclusive

Delivery time from date of the final approved artwork (in Business days)

Description                                                      

Smooth writing Banner pen with mechanical design with convenient click function, imprinted barrel with thin ink

 

50-120

 

121- 500

 

501-1000

 

1001-2000

 

2001-3000

 

 

 

 

 

 

 

 

Color

Custom color based off of SFH Branded Products

 

Size

15cm and weight of 13grams with thin ink

 

Type of samples required

ABS/AS Plastic

 

 

Item name

LABORATORY COAT TETREX FABRIC DUSTCOAT WITH 3 POCKETS

Possible Quantities

Unit Price VAT Exclusive

Delivery time from date of the final approved artwork (in Business days)

Description                                                      

Lab coat with chest pocket and two bottom pockets, embroidery on chest pocket and silkscreen on the right bottom pocket

50-120

 

 

121- 500

 

 

501-1000

 

 

1001-2000

 

 

Color

Custom color based off of SFH Branded Products

 

Material                                                         

Tetrex Fabric

 

Type of samples required

1 finished coat

 

Cost Basis for Quote

Per coat

 

SIZES

Sizes S-M-L-XL-XXL

 

                             

Item name

GOLF UMBRELLA

 

Possible Quantities

Unit Price VAT Exclusive

Delivery time from date of the final approved artwork (in Business days)

Description                                                      

50 INCH DIAMETER 8 PANEL ECONOMY, 2 tone umbrellas with 4 panels silk screened = 1 logo silk screened on 4 panels

50-120

 

 

121- 500

 

 

501-1000

 

 

1001-2000

 

 

2001-3000

 

 

Color

White/Blue, White/Black, White/Red, White/Green, White/Yellow

 

Material                                                          

Nylon

 

Type of samples required

1 finished umbrella

 

Cost Basis for Quote

Per umbrella

 

NOTE:

*Please provide 1 sample that you have printed before from your company for each item your company is bidding on per lot and stamped with a company stamp:

 

PART V: STANDARD PROVISIONS

V.1 Definitions and Headings.

Except as otherwise specifically provided herein, all time periods specified shall be consecutive calendar days.  The term “Tender Package” refers to the entire document, including all attachments thereto.  Any headings contained in the text of the Tender Package are for reference only, and do not alter, limit, or waive the content of the full provisions. 

 V.2 Donor Guidelines and Policies.

 (a) The procedures followed by SFH Rwanda in making any award and contract resulting from this Tender Package, as well as the terms and conditions of such award and contract, will be based on the SFH Rwanda Procurement Manual.

(b) Prospective companies providing this service should also note that a primary requisite for SFH Rwanda is to obtain the most advantageous offer on the current market. Whenever possible, bids are sought on a competitive basis, and all prices offered will be subject to detailed scrutiny and, possibly, negotiation if necessary to ensure reasonable contract price is obtained.

V.3 Tender Package. 

This Tender Package should not be considered an award or contract as it is intended solely for the provision of information to prospective suppliers.

V.4 Review of Tender Package.

Prospective suppliers are solely responsible to examine carefully all of the terms and conditions of this Tender Package.  Failure to do so will be at the prospective supplier’s risk and expense, and any items requested by SFH Rwanda but not submitted by bidder are grounds for disqualification from the tender.

Any ambiguities in the technical specifications and standards or inconsistencies between or among the various provisions of the Tender Package shall be resolved against the prospective Supplier if the Supplier fails to seek clarification prior to award.

V.5 Probity and Ethics.

 In the purchasing efforts, SFH Rwanda follows, and by virtue of the submission of their bids, all bidders and Suppliers commit to following the guidelines contained in the SFH Rwanda Procurement Manual.

V.6 Language.   

All documents submitted in response to this Tender Package, as well as all correspondences in connection with the Tender Package, shall be in the language specified in Section II.1, always either English or French. The final contract will be written and signed in English, as per donor regulation.

V.7. Inquiries 

 Inquiries concerning this Tender Package and any return bid(s) must be submitted in writing ten days before the submission deadline to permit a thorough and accurate response by SFH Rwanda. Such inquiries shall be sent by telephone at +250(0) 788305685 or by email through procurement@sfhrwanda.org  using the contact information included in Section II.1. SFH Rwanda is under no obligation to consider or respond to questions that are not received in a timely manner.  

V.8 Evaluation of Bids.

Note that supply companies that have had issues in the past with SFH over delays in delivery or supply of Poor Quality materials will not be considered in this evaluation process.

A. ADMINISTRATIVE CRITERIA

  • Copy of Business Registration Certificate or Certificate of domestic Company Registration to transact in Kitchen supplies.
  • Copy of VAT certificate if your company is registered to pay taxes.
  • Valid Original tax clearance certificate (attestation de non-creance)
  • The Company must have at least 2 years of experience operating in Rwanda.
  • Proof of payment of a non-refundable fee of twenty thousand Rwandan francs (20,000Rwf) paid into:

             Bank Name: Access Bank (Rwanda) Ltd

             Account Name: SOCIETY FOR FAMILY HEALTH RWANDA

             Account Number: 1002190101953001

             Currency: RWF

The Company that will not have filled any of aforesaid conditions will be eliminated and their bids will not be considered for the next evaluation stage.

B. TECHNICAL CRITERIA at 40 % 

  • At least 4 References/Recommendations letters and related contracts/Purchase orders from former/current clients with full contact names and addresses at 14%
  • Sample Quality. In order to facilitate SFH Rwanda in evaluating whether a prospective Supplier has the technical capacity to supply the required materials, bidder must provide the following information; Please provide One (1) High-Quality sample of each material of the LOT you are bidding on scored at 10%
  • Delivery time: Shortest delivery time in Business days offered will be most preferred at 6%
  • Printed, Signage and promotional materials should be visible with some stock (To be visited by the evaluation team) at 10%

 C. FINANCIAL CRITERIA at 60%

 The financial criteria to be followed will be based on the lowest price that will be most preferred after the Technical criteria score. The overall winner will be determined after combining both Technical and Financial Scores for companies that have been prequalified.

 V.9 Amendments. 

If at any time prior to award SFH Rwanda deems there to be a need for a significant modification to the terms and conditions of this Tender Package, SFH Rwanda will issue such a modification as a written Tender Package amendment to all competing bidders using an addendum posted through all the channels used in sending out the tender package.  No oral statement of any person shall in any manner be deemed to modify or otherwise affect any Tender Package term or condition, and no bidder shall rely on any such statement.

V.10 Price Verification. 

If adequate competition is not achieved in the tendering process, the right is reserved for any otherwise compliant bid to be referred to SFH Rwanda who may, at their discretion, authorize a price verification exercise to be undertaken on their behalf by an organization of their choice. In such an eventuality, the bidder will be required to give details of the services tendered for, together with details of any costing used or undertaken in preparing the bid. 

V.11 Extension of Bid Validity Dates. 

 When necessary and appropriate under the circumstances, SFH Rwanda may request bidders, in writing, to extend the validity period of their bids and Bid Securities (if any).  A bidder may refuse to extend its bid; however, its bid will be disqualified.  A bidder agreeing to extend will not generally be permitted or required to modify their bid in any manner other than to extend it.

V.12 Rejection of Tenders. 

(a) SFH Rwanda is not bound to accept the lowest bid and reserves the right to reject any tender in whole or in part and to reject any or all tenders without assigning any reason. Circumstances in which rejection of all bids may occur include, without limitation, the following:  

  • none of the bids is adequately responsive to the specifications,
  • there is evidence of insufficient competition,
  • the lowest bid exceeds the estimated value or funds available by a significant amount and cannot be reduced by negotiation,
  • the quality of the tender is deemed insufficient
  • the technical or financial bases of procurement have changed materially prior to the award, or
  • The prices of the bid are obviously and clearly excessively high.

V.13 Terms of Awards

(a) All awards are subject to the availability of adequate funds from SFH Rwanda and the receipt of all required approval from SFH Rwanda and the indenter.   

(b) Upon receipt of SFH Rwanda and/or the indenter’s approval of the recommended award, to the extent required, SFH Rwanda will send a Notice of Award to the winning bidder and will inform unsuccessful bidders that they have not been selected.     

IV.14. Notification of Tender Award

The bidder whose proposal attains the highest score, in accordance with the evaluation criteria in the present request for proposals shall be selected for award, subject to satisfactory conclusion of negotiations if deemed necessary.

The procuring entity shall notify the successful bidder of its selection results and at the same time inform other unsuccessful bidders of the decision. In the absence of a challenge by any other bidders within seven (7) days of the notice, the contract shall be signed by both parties.

IV.15. Delays in Performance

If the company fails to deliver any or all services and execution of works within the period specified in the contract, liquidated damages equivalent to an amount, to be specified by the contract, between 1/1000  of the total contract value shall be deducted from the Company’s dues for each day the service is not performed. However, the liquidated damages shall not exceed 10% of the total contract sum at which point termination of the contract shall be considered.

IV.16. Payment terms

SFH Rwanda undertakes to pay 100% after full delivery for all items ordered to its satisfaction and this will be paid within 15 working days upon reception of an invoice. Any requested advance payment will require a security payment as a guarantee equal to the amount requested.

We welcome your bid in this competitive process,

Sincerely,

 

Manasseh GIHANA WANDERA;

Executive Director

SOCIETY FOR FAMILY HEALTH (SFH Rwanda)