Supply of Office Stationery

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Innovations for Poverty Action (IPA) is a research and policy non-profit that discovers and promotes effective solutions to global poverty problems. IPA brings together researchers and decision-makers to design, rigorously evaluate, and refine these solutions and their applications, ensuring that the evidence created is used to improve the lives of the world’s poor.

INNOVATIONS FOR POVERTY ACTION RWANDA

BIDDING DOCUMENT FOR SUPPLYING OF OFFICE STATIONERY

Title of Tender:  SUPPLY OF OFFICE STATIONERY

Tender Reference Number: IPA/OM/S/2019/08/001

Procurement Method: Open National Tender                                

Date of issue: 28th August 2019 

TENDER ANNOUNCEMENT

TITLE: SUPPLYING OF OFFICE STATIONARIES

TENDER NUMBER: IPA/OM/S/2019/08/001

SOURCE OF FUND: INNOVATIONS FOR POVERTY ACTION RWANDA

CLIENT: INNOVATIONS FOR POVERTY ACTION (IPA)

  1. IPA hereby invites national tenders for the provision of stationaries as follows:
  1. The tender is made of different lots.
  2. The selected service provider will serve IPA for only items as specified in article B.1 below.
  3.  Participation in the competition is open on equal conditions to all individuals or companies that supply office stationery and meet the criteria listing in this tender.
  4.  Well written bids, written in English, properly arranged should be submitted in a sealed envelope to IPA Rwanda Office located Plot 1123, KK23/KK387, Kicukiro (IPA Rwanda office map). September 30, 2019, 12:00 pm. local time and late bids will not be considered.
  5. The bids will remain valid for 60 days starting from the deadline for their submission.
  6. Bids must be stated in Rwanda Francs in numbers and words including VAT, if applicable
  7. Bids must demonstrate the supplier’s capacity to deliver the stated scope of items,
  8. Bids must provide three references for similar work completed

 

  1. Nature and scope of the service
  1. Tenders should quote a unit price for the following items:

Items Descriptions

Unit of
 measure

Unit cost

(VAT Inclusive)

Cello tape medium size

Piece

 

Printing papers (A4 printing paper) AZHAR

Ream

 

Document Holders in plastic with a hole (Farde perform A 4)

Piece

 

Envelop A4 Brown Medium size (packet of 50 pieces)

Packet

 

Envelop A5 brown small size (packet of 50 pieces)

Packet

 

File folder in cartons (packet a chemise)

Packet

 

File folder in plastic (packet a triangle)

Packet

 

Flash Disk 4 GB original

Piece

 

Flash Disk 8 GB original

Piece

 

Flip chart paper

Piece

 

Glue stick UHU big size

Piece

 

Highlighter (packet of 4 different colors)

Packet

 

Marker for flip charts (packet of 12pices)

Packet

 

Marker for whiteboard (packet of 12pices)

box

 

Notebook A4

Piece

 

Notebook A5

Piece

 

Note it small size (post it)

Piece

 

Note it big size (post it)

Piece

 

Paper clip 33MM small

Box

 

Pen original (packet of 50 pieces)

Box

 

Plastic document file with elastic

Piece

 

Hole punch machine big Size

Piece

 

Hole punch machine medium Size

Piece

 

Register book

Piece

 

Scotch Brown / transparent big size

Piece

 

Scotch Brown / transparent medium size

Piece

 

Scotch tape big size

Piece

 

Scotch tape medium size

Piece

 

Small plastic box file with two rings

Piece

 

Box file – Box folder (Boite d’archive)

Piece

 

Staple pin 24/6 Rexcel

Packet

 

Staple pin 66/11 Rexcel

Packet

 

Staple remover

Piece

 

Printer cartridge HP LaserJet 1606dn (78A)

Piece

 

Printer cartridge HP LaserJet P2055 (05A)

Piece

 

Printer Cartridge HP LaserJet Pro 200 Color MFP

Piece

 

Cartridge HP LaserJet 131A – CF 210A

Piece

 

Cartridge HP LaserJet 131A – CF 211A

Piece

 

Cartridge HP LaserJet 131A – CF 212A

Piece

 

Cartridge HP LaserJet 131A – CF 213A

Piece

 

Whiteboard 120X90

Piece

 

Notice board 120x90

Piece

 

Flip chart stand

Piece

 

Small plastic folder (Falde a tringle)

Piece

 

Stapling Machine Rapid classic 2

Piece

 

pens tee pee All write (Box of 25 pcs)

Packet

 

Stapler – heavy duty

Piece

 

Suspension file

Packet

 

Sign here (in color)

Packet

 

Prices quoted must be fixed and valid for 14 months from the date of closure of the tender.

  1. Delivery and payment conditions
  1. The price per item must include delivery, within 2 working days, from the receipt of purchase order to the IPA office.
  2. IPA payment will be done after delivery of the ordered items for each purchase order accompanied with current CIT declaration (Corporate Income Tax declaration) within 15 days

3. Documents Comprising the Bid

The Bids shall comprise of the following:

  1. The full address of bidding company indicating Country, Province, District, Sector, Cell, Village, Street number, E-mail, telephone number, Post office box, and Bank account details.
  2. Copy of Trading License;   
  3. Original or a certified copy of the tax clearance certificate;
  4. VAT certificate offered by RRA;
  5. References of at least three similar contracts executed;
  6. Company profile;
  7. Written confirmation authorizing the signatory of the bid to commit the bidder.

 

Done at Kigali, on 28th August 2019    

 

Doug. Kirke-Smith

Country Director

IPA Rwanda