This page needs JavaScript activated to work.

Supply of Office (Stationery)

Rating: 
Average: 3.5 (106 votes)

P.O. Box 3040 Kigali, Rwanda

Plot No: 99, KG 543 Street, Kacyiru, Gasabo District, Kigali

Tel: +250-78830685;

 Email for submission: tenders@sfhrwanda.org;

Email for Clarification or inquiry: procurement@sfhrwanda.org

 SUPPLY TENDER: OFFICE SUPPLIES (STATIONERY)

 Tender Reference Number: 010/ Office Supplies Tender/SFH/2021

 Procurement Method: National Open Competitive Tender

 May,2021

SOCIETY FOR FAMILY HEALTH RWANDA (SFH Rwanda) wishes to sign a contract with an Office Supplies/Stationary registered supply company located in Kigali that will provide Supplies to SFH Rwanda; all in a supply agreement for  one year with renewable possibility under indefinite quantity contract (IQC).

Bidders are encouraged to respond with their best price initially, as there may not be an opportunity to submit revised bids.  All offers should be on a fixed prices basis, and should be submitted in a sealed envelope to SFH Rwanda reception at the Head Office.

General Information about SFH Rwanda

SFH is a non-profit organization, established in 2012 under the laws of Rwanda. SFH is organized exclusively for social marketing purposes, with primary focus in public health.

Society for Family Health (SFH) Rwanda, P.O Box.3040, Kigali is currently located on King Faisal Hospital Road, Kacyiru; Opposite Radio Voice of Hope.

PART I: TENDER SUMMARY

SFH Rwanda invites you to bid through a competitive tender process on equal ground; please read the tender package carefully and comply with all submission guidelines using the tender reference number above for all correspondences. Failure to comply with submission guidelines may prompt SFH Rwanda to disqualify your submission.

The table below provides basic information about the Office Supplies tender; including the proposed type of award contract should the Company be selected from this process.

TENDER SUMMARY

Supply being tendered

Office Supplies (Stationery)

Type of contract planned

One year supply contract, renewable

Date tender launched

26th May  2021

Submission deadline

25th June 2021 at 12h00 mid-day

Public opening date

NOTE THAT THERE WILL BE NO PUBLIC OPENING DUE TO RESPECT OF SOPs OF COVID 19,

Inquiry or clarification contact email

procurement@sfhrwanda.org

Tender submission email      

tenders@sfhrwanda.org

Location of Company

ONLY Bid Companies located in Kigali City

Deadline for Inquiries

2 days before submission deadline

PART II: BID SUBMISSION GUIDELINES

 Bidders MUST comply with the format and content instructions in the table below.  Failure to comply with the submission format and content below may disqualify your offer.

BID FORMAT AND CONTENT

# of bid copies required

Signed and stamped

Bid language

English

Minimum Bid Contents

Signed submission letter and stamped financial offer Bid

Bid currency

Rwandan Francs

Bid pricing

VAT exclusive

Bid validity

At least 90 days from bid receipt

Bid submission format

Applicants are requested to submit electronic copies of their technical and financial proposals (in English), at

  tenders@sfhrwanda.org

Complete Bid submission Address

SFH RWANDA

“TENDER: SUPPLY OF OFFICE STATIONERY”

Tender Package Ref. N#: 010/ Office Supplies Tender/SFH/2021

 II.2 Submission and Handling of Bids

(a) Tender Bids are to be sent by email to the submission email of tenders@sfhrwanda.org  

(b) In order to be considered, the bid must be received at the above email no later than the submission deadline in Part 1. No hard copies are allowed at SFH; Bidders are solely responsible to ensure the timely receipt of their bids.  Bids received after the date and time required will generally not be considered unless no other bids are received.

(c) Bids must follow the format and content described in section II.1.  Incomplete bid or bids which do not follow the submission guidelines may be disqualified from consideration.  Each bid must be valid for ninety (90) days after the Last Bid Receipt Date.

(d) Bids will not be opened in public, but the final evaluation report will be shared on SFH website. 

(e) Bids may not be altered, corrected, withdrawn after the Last Bid Receipt Date.  In exceptional cases, SFH Rwanda may, at its sole discretion, permit correction of arithmetic errors, transposition errors, or other clerical minor mistakes.  This is only possible in cases where SFH Rwanda can clearly identify the mistake and where the intended bid can be established conclusively on the face of the submission. Beyond arithmetic errors, transposition errors, or other clerical minor mistakes, no mistakes alleged by a bidder after the Submission Deadline will be permitted to be corrected.

 PART III: TECHNICAL SPECIFICATIONS AND ESTIMATED QUANTITIES REQUIRED

The company has to ensure the quality standards of the materials and should have sufficient stock and operating address that will be verified upon the visit by SFH tender committee delegated members.

S/N

ITEMS TO BE ORDERED BY LOCAL PURCHASE ORDER

Quantity 

Unit Price VAT Exclusive (Frw) 

 

 
   
   

1

DURACELL PLUS POWER BATTERY ALCALINE AAA SIZE:1.5 VOLTS /PC

1

 

   

2

DURACELL PLUS POWER BATTERY ALCALINE 9 VOLTS BATTERY /PC

1

 

   

3

ADAPTOR (POWER SOCKET WITH 3 PLACES) /PC

1

 

   

4

STANDARD ARCHIVE CARBOARD BOXES (EXTERNAL HEIGHT: 260MM, WIDTH: 338MM, DEPTH: 445MM) SIZE: A4  /PC

1

 

   

5

BATTERY FOR LAPTOP DELL VOSTRO 1540 /PC

1

 

   

6

BINDER CLIPS 32MM/PC

1

 

   

7

BINDER CLIPS 25MM SMALL/PC

1

 

   

8

BINDING (TRANSPARENT PAPERS) A4 COLOR NEUTRE /PC

1

 

   

9

BINDING COVERS A4 180GS, 250 GS/PC

1

 

   

10

BINDING MACHINE (HEAVY DUTY A4 BINDING MACHINE)/PC

1

 

   

11

BINDING SPIRAL 12MM/PC

1

 

   

12

BINDING SPIRAL 14MM/PC

1

 

   

13

BINDING SPIRAL 16MM/PC

1

 

   

14

BINDING SPIRAL 18MM/PC

1

 

   

15

BINDING SPIRAL 20MM/PC

1

 

   

16

BINDING SPIRAL 28MM/PC

1

 

   

17

BLACK PENS (BIC CRISTAL ORIGINAL BALLPOINT)/PC

1

 

   

18

BLUE PENS (BIC CRISTAL ORIGINAL BALLPOINT)/PC

1

 

   

19

BOOK OF COURIER /LIVRE DE COURRIER REÇUES ET EXPEDIERS/(SIZE)PC

1

 

   

20

CALCULATOR (CASIO DJ-120 TG (12DIGITIS)/PC

1

 

   

21

CARTOUCHE 35A/PC

1

 

   

22

CARTOUCHE 51A: HP LASERJET Q7551A TONNER/PC

1

 

   

23

CARTOUCHE 85A [ORIGINAL LASERJET TONER CARTRIDGE (CE285A)]/PC

1

 

   

24

CARTRIDGE 507A/PC

1

 

   

25

CARTRIDGE 410 A/PC

 

 

   

26

CARTRIDGE 415 A/PC

 

 

   

27

CARTRIDGE 126 A/PC

 

 

   

28

CARTRIDGE 64 A/PC

 

 

   

29

CARTRIDGE 55 A/PC

 

 

   

30

CARTRIDGE 50A/PC

1

 

   

31

CARTRIDGE 80A BLACK/PC

1

 

   

32

CASIO SCIENTIFIC CALCULATOR FX 82MS/PC

1

 

   

33

CERTIFICATE PAPERS (GOLDEN SCROLL GOLD FOIL CERTIFICATE, 8.5" X 11", 12 COUNT)/PC

1

 

   

34

 CHIFFON/PC

1

 

   

35

 CLEANING KIT FOR COMPUTER/PC

1

 

   

36

 CLAMPING TOOL/PC

1

 

   

37

 COLORED PAPER CLIPS IN PLASTIC (BIG SIZE) IN A BOX 78MM/BOX

1

 

   

38

 COLORED PAPER CLIPS IN PLASTIC (MIDDLE SIZE) IN A BOX 51MM/BOX

1

 

   

39

 COLORED PAPER CLIPS IN PLASTIC (SMALL SIZE) 32 MM/ BOX

1

 

   

40

 CORRECTION FLUID (BLANCO PERIKAN)/PC

1

 

   

41

 DELL ADAPTATOR 19.5V, 3.34A/PC

1

 

   

42

 DESK ORGANIZER (SET OF FULL KIT)/PC

1

 

   

43

 DIGITAL MULTIMETER (HP9802C 3 1/2)/PC

1

 

   

44

 DISK WALLET (REXEL 3*A4)/PC

1

 

   

45

 DIVIDERS (FULL PACKET)/PC

1

 

   

46

 DOCUMENT HOLDERS (LEATHER WITH CALCULATOR INSIDE/PC

1

 

   

47

 DOUBLE CLIP (BIG SIZE) 51MM IN BOX

1

 

   

48

 DOUBLE CLIPS (MIDLE SIZE) 41 MM IN BOX 

1

 

   

49

 DRUM UNIT FOR HP COLOR LASERJET MFP 177 PRO (HP 126 A) /PC

1

 

   

50

 DRUM UNIT FOR PHOTOCOPIER CANON IR1024/PC

1

 

   

51

 DRUM UNITY FOR PHOTOCOPIER CANON IR 2545I/PC

1

 

   

52

 DRUM UNITY FOR PHOTOCOPIER IR 3045/PC

1

 

   

53

 ENVELOP KHAKI A4 (GAZELLE OR HISPAPEL) /PC

1

 

   

54

 ENVELOPPE KHAKI A2 (GAZELLE OR HISPAPEL) /PC

1

 

   

55

 ENVELOPPE KHAKI A3(GAZELLE OR HISPAPEL)/PC

1

 

   

56

 ENVELOPPE KHAKI A5 (GAZELLE OR HISPAPEL)/PC

1

 

   

57

 FARDE EN PLASTIQUE OUVERT D'UN COTE/PC

1

 

   

58

 FARDES A SUSPENDRE, KING'S WITH CLEAR TAB (WIDTH 50MM)/PC

1

 

   

59

 FILE BIG SIZE IN CARTON (FIS RADO/ELBA RADO OF 8CM, SIZE FOLIO/PC)

1

 

   

60

 FILE IN PLASTIC (BIG SIZE)/PC

1

 

   

61

 FILE SMALL/PLASTIC (FIS RADO) 6CM/PC

1

 

   

62

 FLASH DISH 4GB SONY/PC V295W /PC

1

 

   

63

 FLASH DISH 8GB SONY/PC V295W /PC

1

 

   

64

 FLASH DISK 16 GB SONY/PC V295W /PC

1

 

   

65

 FLASH DISK 32 GB SONY/PC V295W /PC

1

 

   

66

 FLIP CHARTS WITH KHAKI COVER 60CM*90CM/PC

1

 

   

67

 FOAM CLEANER LONG/PC

1

 

   

68

 FUSER UNITY FOR PHOTOCOPIER CANON IR 1024IF/PC

1

 

   

69

 FUSER UNITY FOR PHOTOCOPIER CANON IR 2545I/PC

1

 

   

70

 FUSER UNITY FOR PHOTOCOPIER IR 3045 /PC

1

 

   

71

GENIUN MAINTENANCE KIT FOR KYOCERA ECOSIS FS-C2026MFP+ (ALL SPARE PARTS AND CONSUMABLES MUST BE INCLUDED) /PC

1

 

   

72

 GENIUN BATTERY FOR APC 1000 VA- 12V 12A /PC

1

 

   

73

 GENIUN BATTERY FOR APC 750 VA - 12V 7A /PC

1

 

   

74

 GENIUN BATTERY FOR APC 800 VA- 12V 7A /PC

1

 

   

75

 GENIUN MAINTENANCE KIT FOR HP 4250 DN (ALL SPAREPARTS MUST BE INCLUDED) /PC

1

 

   

76

GENIUN MAINTENCE KIT FOR LASERJET 500 COLOR M551 (ALL SPAREPARTS MUST BE INCLUDED) /PC

1

 

   

77

 HARD DISK FOR BACKUP 1TB AND ABOVE (USED BY STAFF) /PC

1

 

   

78

 HARD DISK FOR BACKUP 4TB AND ABOVE (SERVER) /PC

1

 

   

79

 HP INKJET 920XL SET OF ALL COLORS

1

 

   

80

 HP LASERJET Q 7551A (FOR HP LASERJET P 3005/PC)

1

 

   

81

 HP LASERJET Q 7553A FOR (HP LASERJET P2015) /PC

1

 

   

82

 HP LASERJET Q5942X FOR (HP LASERJET 4250, 4350) /PC

1

 

   

83

 HP LASERJET Q5949A FOR (HP LASERJET 1160, 1320…) /PC

1

 

   

84

ORIGINAL HP TONER 78A FOR HP LESSERJET 1536 DNF MFP MACHINE  /PC

1

 

   

85

 HP USB KEYBOARD /PC

1

 

   

86

 HP USB MOUSE WIRELESS  /PC

1

 

   

87

HARD DISK WD, SEAGATE /PC

 

 

   

88

 HP USB MOUSE /PC

1

 

   

89

HIGHLITHERS /PC

1

 

   

90

LAPTOP BATTERY FOR DELL LATITUDE E6410 /PC

1

 

   

91

LAPTOP BATTERY FOR DELL LATITUDE E6440 /PC

1

 

   

92

LAPTOP BATTERY FOR HP PROBOOK 450 G2 /PC

1

 

   

93

 LAPTOP BATTERY FOR HP PROBOOK 4540S /PC

1

 

   

94

MANILLA PAPERS (BLUE, YELLOW & PINK) /PC

1

 

   

95

MARKERS (INDELIBLE PERMANENT)/BOX

1

 

   

96

MARKERS (PERMANENT SNOWMAN) /BOX

1

 

   

97

MASKING TAPE (BRAND XIN SIMAO TAPE/ TRANSPARENT BIG SIZE) /PC

1

 

   

98

MASKING TAPE XIN SIMAO SMALL SIZE POLYESTER /PC

1

 

   

99

 MEMORIE- RAM-/DDR2 = 4GB /PC

1

 

   

100

 MOUSE PAD/PC

1

 

   

101

 CLEAR PLASTIC VERTICAL NAME TAG HOLDERS AND METAL BADGE CLIPS WITH VINYL STRAPS WATERPROOF PVC ID CARD HOLDER. SIZE:1300*1300 /PC

1

 

   

102

 NAME TENTS IN PAPER MATERIAL (SIZE:11.5*4 INCHES, PRINTING: DIGITAL, HIGH QUALITY PAPER AND PRINTING)/PC

1

 

   

103

 NETWORK CABLE AICO UPT CAT 6/PC

1

 

   

104

 NOTE BOOK (BIG SIZE) A4 (INTERNATIONAL WITH VERTICAL SPIRAL, SQUARED,205MM,80SHEETS)/PC

1

 

   

105

 NOTEBOOK A5 (SMALL SIZE) A5, INTERNATIONAL, SQUARED/PC

1

 

   

106

"OFFICE PAIR OF SCISSORS (MATERIAL: STAINLESS STEEL, HANDLE MATERIAL:PLASTIC, COLOR: BLACK, BLUE; SIZE: 170*60MM/6.69*2.36IN; SLICE THICKNESS: ABOUT 2MM/0.08IN/PC

1

 

   

107

OFFICE TRAYS (OMEGA) WITH ADHESIVE FUNCTION LABELS INSIDE /PC

1

 

   

108

STEEL A4 PAPER CUTTER (CUTTING MODE: MANUAL, CUTTING CAPACITY:2-3 PAPER; KNIFE MATERIAL:STAINLESS STEEL) /PC

1

 

   

109

PC CLEANING KIT (IN BOX) FELLOWERS TYPE FOR DESKTOP AND LAPTOPS/PC

1

 

   

110

PICKUP ROLLER /PC

1

 

   

111

PINS (PLASTIC PINS, WITH 15PINS IN BOX, BIG PLASTIC HEAD) /PC

1

 

   

112

PENCILS/PC

1

 

   

113

PERFORATED PLASTIC FILE SIZE: A4 /PC

1

 

   

114

PLASTIC WALLETS FOLDERS - A4 DOCUMENT FOLDER WALLET POPPER WALLETS WITH BUTTON / (PC)

1

 

   

115

POST IT YELLOW 126*126CM (DOLPHIN)/PC

1

 

   

116

POST IT ®ARROW FLAGS, PRIMARY COLOR (COLOR: BLUE, GREEN, PURPLE, RED, YELLOW; PACKAGE:100/DISPENSER; SIZE: .47IN.WIDE /PC

1

 

   

117

 POST IT IN COLOR (5COLORS) /PC

1

 

   

118

 POST IT YELLOW DOLPHIN (7.6 *7.6CM) /PC

1

 

   

119

 POWER CABLES FOR HP PROBOOK SMALL PIN (BLUE PIN)/PC

1

 

   

120

 POWER CABLES FOR HP PROBOOK BIG  PIN /PC

1

 

   

121

 POWER CABLES FOR LAPTOPS/PC ( SPECTRE X360)/PC

1

 

   

122

 POWER EXTENSION CABLE: KADRICE FOR 6 PLACES /PC

1

 

   

123

 PUNCHING MACHINE (KANGAROO DP-800)/PC

1

 

   

124

 PVC.TAPE FOR ELECTRICAL INSULATION (TOILE ISOLANTE) /PC

1

 

   

125

 REAM OF PAPERS WHITE A4/PC

1

 

   

126

RED PENS (BIC CRISTAL ORIGINAL BALLPOINT)/PC

1

 

   

127

 REGISTRE 'FIS' QUADRILLES /PC

1

 

   

128

RAM DD3 & DDR 4/PC

1

 

   

129

 RJ12 CONNECTORS /PC

1

 

   

130

 RJ45 CONNECTORS /PC

1

 

   

131

 OFFICE RUBBER  (GOME) /PC

1

 

   

132

 RULER IN PLASTIC /PC

1

 

   

133

SCISSORS MEDIUM/PC

 

 

   

134

 SEPARATION ROLLER /PC

1

 

   

135

 SERVER HDD HARD DISK FOR SERVER PROLIANT 360 G8 (1TB) /PC

1

 

   

136

 SHARPENER (TAILLE CRAYON) /PC

1

 

   

137

 SIGNATAIRE AVEC FENETRE /PC

1

 

   

138

 SMOS BATTERY /PC

1

 

   

139

 STABILO BOSS ORIGINAL HIGHLIGHTER/BOX /PC

1

 

   

140

 STAMP INK (SHINY S-63,28ML RED COLOR) /PC

1

 

   

141

 STAMP INK (SHINY S-63,28ML, BLUE COLOR) /PC

1

 

   

142

 STAPLE-REMOVER/DESAGRAPHEUSE /PC

1

 

   

143

 STAPLERS (DUX STAPLER MACHINE D-12) /PC

1

 

   

144

 STAPLERS (HUACHI LABOR SAVING MACHINE) /PC

1

 

   

145

 STAPLERS (KANGARO STAPLING MACHINE) /PC

1

 

   

146

 STAPLERS VERY BIG DUX DS 100 /PC

1

 

   

147

 STAPLES (AGRAPHES) 66/14 /PC

1

 

   

148

 STAPLES 24/6(AGRAPHES) 1000*NO.16(24/6) /PC

1

 

   

149

SCREEN FOR LAPTOP 15.6'' /PC

 

 

   

150

SCREEN FOR LAPTOP 14'' /PC

 

 

   

151

TEMPO FOR STAMPS (BLUE COLOR) /PC

1

 

   

152

TEMPO FOR STAMPS (RED COLOR) /PC

1

 

   

153

TONER CARTRIDGES FOR LASERJET500 COLOR M551 (4 COLORS)

1

 

   

154

TONER CARTRIDGES KYOCERA ECOSIS FS-C2026MFP+  (4 COLORS)

1

 

   

155

TONER C-EXV40 FOR PHOTOCOPIER CANON 1133IF /PC

1

 

   

156

TONER FOR HP4250DN - 42X /PC

1

 

   

157

TONER FOR PHOTOCOPIER CANON IR 1024IF /PC

1

 

   

158

TONER FOR PHOTOCOPIER CANON IR 2545I (TONER CEXV32) /PC

1

 

   

159

TONER FOR PHOTOCOPIER IR 3045 /PC

1

 

   

160

TRANSFER BELT FOR HP COLOR LASERJET 500 N /PC

1

 

   

161

TRANSFER BELT KYOCERA ECOSYS 2026  /PC

1

 

   

162

TRIANGLE PAPERCLIPS (MEDIUM SIZE) IN A BOX 51MM/BOX

1

 

   

163

TRIANGLE PAPERCLIPS (BIG SIZE) IN A BOX 78MM/BOX

1

 

   

164

TRIANGLE PAPERCLIPS (SMALL SIZE) IN A BOX 32MM/BOX

1

 

   

165

UHU STICK /PC

1

 

   

166

UNIVERSAL FOAM CLEANING AGENT /PC

1

 

   

167

UPS CONNECTORS /PC

1

 

   

168

UPS POWER CABLE /PC

1

 

   

169

USB CABLES 5 METERS /PC

1

 

   

170

USB VGA CABLE /PC

1

 

   

171

WALL CLIPS (6MM) IN BOX)

1

 

   

172

WALL CLIPS (8MM) IN BOX)

1

 

   

173

ORIGINAL HP TONER CARTRIDGE 410A ALL COLORS (CF410A, CF411A, CF412A, CF413A) /PC

1

 

   

174

WHITE BOARD MARKERS (MAX ,800) /BOX

1

 

   

NOTE TO BIDDERS: If your company does not submit EBM invoice for the above services, don’t submit your Prices as your invoice will be pending until you submit the EBM invoice to Finance based on the announcement from RRA ref: 1862/RRA/CG/EBM/2020 dated 24th December 2020.

PART V: STANDARD PROVISIONS

V.1 Definitions and Headings

Except otherwise provided contrary to what is herein, all time periods specified shall be consecutive calendar days. The term “Tender Package” refers to the entire document, including all attachments thereto.  Any headings contained in the text of the Tender Package are for reference only, and do not alter, limit, or waive the content of the full provisions. 

 V.2 Donor Guidelines and Policies

(a) The procedures followed by SFH Rwanda in making any award and contract resulting from this Tender Package, as well as the terms and conditions of such award and contract, will be based on the SFH Rwanda Procurement Manual.

(b) Prospective companies providing this service should also note that a primary requisite for SFH Rwanda is to obtain the most valuable offer on the current market. Whenever possible, bids are sought on a competitive basis, and all prices offered will be subject to detailed scrutiny and, possibly, negotiation if necessary to ensure reasonable contract price is obtained.

V.3 Tender Package

This Tender Package should not be considered an award or contract as it is intended solely for the provision of information to prospective service providers.

V.4 Review of Tender Package

 Prospective service providers are solely responsible to examine carefully all of the terms and conditions of this Tender Package.  Failure to do so will be at the prospective supplier’s risk and expense, and any items requested by SFH Rwanda but not submitted by bidder are grounds for disqualification from the tender.

Any ambiguities in the technical specifications and standards or inconsistencies between or among the various provisions of the Tender Package shall be resolved against the prospective Service provider if she/he fails to seek clarification prior to award.

 V.5 Probity and Ethics

In the purchasing efforts SFH Rwanda follows, and by virtue of the submission of their bids, all bidders commit to follow the guidelines contained in the SFH Rwanda Procurement Manual.

V.6 Language   

All documents submitted in response to this Tender Package, as well as all correspondences in connection with the Tender Package, shall be in the language specified in Section II.1, always in English. The final contract will be written and signed in English.

V.7 Inquiries

 Inquiries concerning this Tender Package and any return bid(s) must be submitted in writing ten days before the submission deadline to permit a thorough and accurate response by SFH Rwanda. Such inquiries shall be sent by telephone at 0788305685 or by email through procurement@sfhrwanda.org using the contact information included in Section II.1. SFH Rwanda is under no obligation to consider or respond to questions that are not received in a timely manner.  

V.8 Evaluation of Bids

A. ADMINISTRATIVE CRITERIA

The bidders must provide the following Administrative documents: 

  • Copy of Business Registration Certificate or Certificate of domestic Company Registration to transact in office supplies or stationery.
  • Copy of VAT certificate if your company is registered to pay taxes.
  • Valid Original tax clearance certificate (attestation de non-creance)
  • Proof of payment of a non-refundable fee of Fifty thousand Rwandan francs (50,000Rwf) paid into: Bank Name: Access Bank (Rwanda) Ltd

Account Name: SOCIETY FOR FAMILY HEALTH RWANDA

Account Number: 1002190101953001              Currency: RWF

The Company that will not have filled any of aforesaid conditions will be eliminated and their bids will not be considered for the next evaluation stage.

 B. TECHNICAL CRITERIA 30%

  • At least 4 References/Recommendations letters and related contracts from former/current clients with full contact names and addresses at 14%
  • Delivery time: Shortest delivery time in Business days offered will be most preferred at 6%
  • Stationery shop/ Papeterie should be visible with some stock (To be visited by the evaluation team) at 10%

 C. FINANCIAL CRITERIA 70%

The financial criteria to be followed will be based on the lowest price that will be most preferred after the Technical criteria score. The overall winner will be determined after combining both Technical and Financial Scores for companies that have been prequalified.

NOTE TO BIDDERS: If your company does not submit EBM invoice for the above services, don’t submit your Prices as your invoice will be pending until you submit the EBM invoice to Finance based on the announcement from RRA ref: 1862/RRA/CG/EBM/2020 dated 24th December 2020.

V.9 AMENDMENTS

If at any time prior to award SFH Rwanda deems there to be a need for a significant modification to the terms and conditions of this Tender Package, SFH Rwanda will issue such a modification as a written Tender Package amendment to all competing bidders using an addendum posted through all the channels used in sending out the tender package.  No oral statement of any person shall in any manner be deemed to modify or otherwise affect any Tender Package term or condition, and no bidder shall rely on any such statement.

V.10 PRICE VERIFICATION

If adequate competition is not achieved in the tendering process, the right is reserved for any otherwise compliant bid to be referred to SFH Rwanda who may, at their discretion, authorize a price verification exercise to be undertaken on their behalf by an organization or delegated SFH Staff. In such an eventuality, the bidder will be required to give details of the services tendered for, together with details of any costing used or undertaken in preparing the bid. 

V.11 EXTENSION OF BID VALIDITY DATES

When necessary and appropriate under the circumstances, SFH Rwanda may request bidders, in writing, to extend the validity period of their bids and Bid Securities (if any).  A bidder may refuse to extend its bid; however, its bid will be disqualified.  A bidder agreeing to extend will not generally be permitted or required to modify their bid in any manner other than to extend it.

V.12 REJECTION OF TENDERS

(a) SFH Rwanda is not bound to accept the lowest bid and reserves the right to reject any tender in whole or in part and to reject any or all tenders without assigning any reason. Circumstances in which rejection of all bids may occur include, without limitation, the following:  

  • none of the bids is adequately responsive to the specifications,
  • there is evidence of insufficient competition,
  • the lowest bid exceeds the estimated value or funds available and cannot be reduced by negotiation,
  • the quality of the tender is deemed insufficient
  • the technical or financial bases of procurement have changed materially prior to the award.

 V.13 TERMS OF AWARDS

(a) All awards are subject to the availability of adequate funds from SFH Rwanda and the receipt of all required approval from SFH Rwanda and the donors.

(b) Upon receipt of SFH Rwanda and/or the indenter’s approval of the recommended award, to the extent required, SFH Rwanda will send a Notice of Award to the winning bidder and will inform unsuccessful bidders that they have not been selected.

IV.14. Notification of Tender Award

The bidder whose proposal attains the highest score, in accordance with the evaluation criteria in the present request for proposals shall be selected for award, subject to satisfactory conclusion of negotiations if deemed necessary.

The procuring entity shall notify the successful bidder of its selection results and at the same time inform other unsuccessful bidders of the decision. In the absence of a challenge by any other bidders within seven (7) days of the notice, the contract shall be signed by both parties.

IV.15. PAYMENT TERMS

SFH Rwanda undertakes to pay 100% of monthly invoice after monthly service report to its satisfaction and this will be paid within 15 working days upon reception of an invoice.

 SFH Rwanda welcomes your bid in this competitive process,

Sincerely,

 

Manasseh GIHANA WANDERA

Executive Director