Tender for Annual Frame Work Contract for Supplying of Woven Sack Waste

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New finest traders Ltd (NFT)is newly established company working in packaging with a vision of Triumphing over all layers of woven sack users in Rwanda, Great Lake Region and dig up a Portion for East Africa countries’ sack product.

New Finest Traders Ltd

TENDER FORSUPLYING WOVEN SACKS WASTE PRODUCT

Title of the Tender: TENDER FOR ANNUAL FRAMEWORK CONTRACT FOR

SUPPLYING OF WOVEN SACK WASTE

Tender Reference Number: 0001/NFT/CB/2020

Procurement Method:  OPEN COMPETITIVE TENDERING  

Date of Issue:   February 2020

 NATIONAL OPEN TENDER NOTICE

TENDER TITLE: TENDER FOR ANNUAL FRAMEWORK CONTRACT FOR                               

SUPPLYING OF WOVEN SACK WASTE

CLIENT: NEW FINEST TRADERS LTD

FUNDING:  ORDINARY BUDGET

New Finest Traders (NFTL) invites all interested bidders to submit their bids for the tender for the annual framework contract for supplying woven sacks waste.

For submission of their bids, all interested bidders must pay or transfer a non-refundable fee of five thousand (5,000) Rwandan francs to accounts No 4490534981 of  New Finest Traders opened at KCB Rwanda Plc.

All bids will be submitted on email or hard copy on 09/03/2020 before the 2:00 pm GMT  at info@newfinesttraders.rw with a copy to newfinesttraders@gmail.com or  New Finest Traders ltd reception. Late bids will not be accepted. an opening is scheduled at 2:30 pm GMT.

The bids shall remain valid for a period of 120 days starting from the submission deadline above mentioned.

Bidding will be conducted in accordance with the New Fnest Traders Procurement Law.

Done at Kigali, on 09th Feb 2020

 

MWISENEZA MARIE LAETITIA

BOARD CHAIRPERSON

Instructions to bidders, Bid Data Sheet (BDS)

 

The following specific data for the goods to be procured shall complement, supplement, or amend the provisions in the Instructions to Bidders (ITB). Whenever there is a conflict, the provisions herein shall prevail over those in ITB.

ITB Clause Reference

A.      General

ITB 1.1

The Procuring Entity is  NEW FINEST TRADERS LTD

ITB 1.1

The name and identification number of the tender are:

TENDER FOR ANNUAL FRAMEWORK CONTRACT FOR SUPPLYING WASTE WOVEN SACKS

 The tender to compete for is composed of 1 lot.

ITB 2.1

The Source of funds: NEW FINEST TRADERS  BUDGET

ITB 2.1

The name of the Project is:

Tender for the annual framework contract for  SUPPLY OF WOVEN SACK WASTE

ITB 4.3

A list of firms debarred from participating in Rwandan tenders is available at RPPA, P.O. Box  4267 Kigali- Rwanda.

 

B.      Contents of Bidding Documents

ITB 7.1

For Clarification of bid purposes only, the Procuring Entity’s address is:

NFTL, P.O.BOX 166 Kigali at Special Economic Zone

Uwineza Soline

Telephone: (250)788651595

Electronic mail address: info@newfinesttraders.rw

 

C.      Preparation of Bids

ITB 10.1

The language of the bid is: ENGLISH OR FRENCH

ITB 11.1 (h)

The Bidder shall submit the following  documents in its bid:

a)      Price schedules quoted to one Kg. splited into monthly delivery of 50MT

b)      Certificate of incorporation issued by RDB;

c)      Tax clearance certificate issued by RRA or Filed annual return 2018

d)      VAT certificate issued by RRA

e)      Proof of purchase of tender document;

f)       Bid security

g)      Bid submission form

h)      Declaration of Commitment

Any other information that the bidder considers important to the award process.

The Company that will not have filled all aforesaid conditions will be eliminated and their bids will not be considered for the next evaluation stage.

ITB 13.1

Alternative Bids shall not be considered. 

ITB 14.5

The INCOTERMS edition is : 2010

ITB 14.6 (b) (i) and (c) (iii)

Place of Destination: New Finest Traders ltd

ITB 14.6 (a) (iii);(b)(ii) and (c)(v)

“Final destination (Project Site)”: New Finest Traders

ITB 14.7

The prices quoted by the Bidder shall not be adjustable.

ITB 15.1

The bidder is required to quote in the Rwanda Francs

ITB 16.3

Period of  time the  within which Goods are expected to be functioning, to be specified in quotation

ITB 17.1 (a)

Manufacturer’s authorization: NOT APPLICABLE

ITB 17.1 (b)

After-sale services is required: Delivered none Cleaned waste will be again cleaned before its acceptance

ITB 18.1

The bid validity period shall be 120 days.

ITB 19.1

 

Bid shall include a Bid Security issued by a recognized insurance company

ITB 19.2

The amount of the Bid Security shall be 400,000 Rwf insured by a recognized Insurance company.

ITB 20.1

In addition to the original of the bid, the number of copies is three (3): N/A

 

D.     Submission and Opening of Bids

ITB 21.2 (c)

The sealed envelopes shall bear the following additional identification marks:

To be open in public opening

ITB 22.1

Bids will be submitted on the following address:

New Finest Traders ltd

Address: P.O.Box 166 Kigali,

Kigali Special Economic Zone

City:  City of Kigali

Country: RWANDA

The deadline for the submission of bids is 09/03/2020 at 16:00 am local time

ITB 25.1

The bid opening shall take place at:

Date09/03/2020

Time: 16:30

 

E.      Evaluation and Comparison of Bids

ITB 32.1

Bid prices expressed in different currencies shall be converted in Rwanda Francs (RWF)

The source of the exchange rate shall be the National Bank of Rwanda: the average exchange rate of NBRThe date for the exchange rate shall be the bids opening date.

ITB 33

Domestic/Local preference of 10% will be applied to local companies and shall be a bid evaluation factor.

ITB 34.3(a)

The evaluation will be done for lot indicated in this TBS.

ITB 34.3(d)

The adjustments shall be determined using the following criteria: 

(a)                     Deviation in Delivery schedule: No.

(b)                     Deviation in payment schedule: No.

(c)                      the cost of service: No.

(d)                     the availability in Rwanda of woven sack waste and after-sale services for the offered in the bidNo

(e)                      the performance and productivity of the product offered: No.

 

F.       Award of Contract

ITB 39.1

The contract is awarded to the winner within two days after the evaluation.