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Tender Notice: Printed Materials and Photocopying; Assorted Materials and Stationery

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In 1965, Clark Abt expressed a single, noble goal—to create a world free of war and poverty. The visionary set to work establishing Abt Associates. Over the next half century, the company became known as a bold, innovative and effective agent of social change, committed to improving the quality of life and economic well-being of people worldwide.

Printed Materials and Photocopying; Assorted Materials and Stationery Tender Notice

Abt Associates Inc. is a mission-driven, global leader in research and program implementation in the fields of health, social and environmental policy, and international development.  In Rwanda, Abt Associates is implementing the PMI/ USAID funded Rwanda VectorLink Project in collaboration with the Ministry of Health with the overall goal of reducing the burden of malaria in the country. Abt Associates is conducting the IRS Project in Kirehe, Nyagatare, and Ngoma Districts.

To facilitate the IRS activities in the above mentioned three IRS districts, the VectorLink Rwanda Project is inviting interested, registered, reputable, experienced, and capable professional local companies to tender for the following lots:

  1. Printed Materials and Photocopying:  Lot number: 03/005/2020
  2. Stationery:  Lot number: 03/006/2020
  3. Assorted Materials:  Lot number: 03/007/2020

Bidding companies for the above lots are supposed to submit bids supported as follows:

  1. Original copy of bid written in English, duly signed, stamped should be sent to the contact address below and one electronic copy sent by e-mail to vectorlinkrwandaproject@gmail.com.
  2. Background experience supported with letters of recommendation, appreciation, or certificate of completion for similar transactions.
  3. Certified copy of registration from the Rwanda Development Board (RDB).
  4. Certified copy of clearance certificate from Rwanda Revenue Authority (RRA).
  1. Proof of having a certified electronic billing machine from the Rwanda Revenue Authority.
  2. Certified copy of clearance certificate from Rwanda Social Security Board (RSSB)
  3. Financial offer clearly indicating Price and VAT separately for each item in each lot.

Notes:

  1. Bids should be enclosed in sealed envelopes clearly marked with the lot number as “Abt Associates -Printed Materials and Photocopying Bid: Lot number 03/005/2020”;

“Abt Associates - Stationery Bid:  Lot number 03/006/2020” and “Abt Associates - Assorted Materials Bid: Lot number 03/007/2020”.

  1. The deadline for submission of a bid for all lots: is 19th June 2020 at 10:00 AM and opening on 19th June 2020 at 10:15 AM.
  2. Bidders are encouraged to the only bid for the lot/s in which they have professional experience and capacity.
  3. All bidders must collect samples and packaging instructions for printed materials from Abt Associates Warehouse at Kicukiro (former Bull Pen Factory at KK 505 St, in front of UPROTUR) on Friday June 05th, 2020 from 8:00 a.m. to 2:00 p.m.
  4. Samples of assorted materials and some stationery and related explanations needed shall be provided at Abt Associates Warehouse at Kicukiro (former Bull Pen Factory at KK 505 St in front of UPROTUR) on Friday, June 05th, 2020 from 8:00 a.m. to 2:00 p.m.
  5. The Successful bidder/s for printed materials shall be requested to provide samples before printing the whole batch.
  6. All deliveries will be made at Abt Associates Kigali Central Warehouse at Kicukiro.
  7. Delivery of materials must respect the following timeline below:
    1. Stationery: From 3rd July 17th July 2020.
    2. Assorted materials: 3rd July 17th July 2020.
    3. Printed materials: 3rd July 24th July 2020.
  8. All deliveries should be done between 9:00 am and 3:00 pm on each specified delivery date at Abt Kigali Central Warehouse located in Kicukiro district. Delivery beyond 3:00 pm will not be accepted.
  9. No advance payment should be expected by vendors from Abt Associates.
  10. Payment shall be made upon the presentation of an original invoice with duly signed, delivery notes, and original copy of the purchase order. The vendor should indicate their bank accounts on the printed invoice clearly.

Interested local companies with demonstrated capacity and experience of having carried out similar activities with reputable public and private organizations are requested to submit their bids in the bid box at the Abt Associates office reception at the address below:

 

Contact Address and Telephone:

Abt Associates Inc., PMI VectorLink Project

KG 8 Ave, M&M Plaza, 3rd Floor, Gishushu-Nyarutarama

PO Box 5200| Kigali – Rwanda

Tel:(250) 252 572321 /2 /4

 

Lot #: 03/005/2020 PRINTING and photocopying

#

Item Description

 Item Specifications

Quantity to be Procured in (Pcs)

01

IRS cards

Refer to sample (Pcs)

313,192

02

Spray Operator Form

Refer to sample (Pcs)

45,889

03

Team Leader Form

Refer to sample (Pcs)

8,773

04

Village IEC Form

Refer to sample (Pcs)

24,857

05

Cell IEC Form

Refer to sample (Pcs)

4,143

06

Spray Performance Sheet (Sector)

Size A Refer to sample (Pcs)

53

07

Spray Performance Sheet (District)

Size A Refer to sample (Pcs)

5

08

District Warehouse Commodity ledger Book

Refer to sample (Pcs)

3

09

Sector store commodity ledger book

Refer to sample (Pcs)

18

10

Good Delivery Notes

Refer to sample (Pcs

96

11

Goods issued note

Refer to sample (Pcs)

240

12

Daily Health Team Leader Checklist

Refer to sample (Pcs)

8,773

13

Daily Summary Report for Sector Coordinators

Refer to sample (Pcs)

960

14

Daily mixed insecticide returned from field tracking form

Refer to sample (Pcs)

960

15

Insecticide Distribution Card

Refer to sample (Pcs)

960

16

Emergency response

Refer to sample (Pcs)

96

17

Incident Report

Refer to sample (Pcs)

96

18

Materials Safety Data Sheet

Refer to sample (Pcs)

96

19

Spill Response Procedure

Refer to sample (Pcs)

96

20

Emergency Contact

Refer to sample (Pcs)

96

21

Daily Insecticide tracking Sheet with Serial Numbers

Refer to sample (Pcs)

96

22

TL Serialized Insecticide Tracker

Refer to sample (Pcs)

10,098

23

Assorted photocopies

Refer to sample (Pcs)

70,000

 

Lot #: 03/006/2020 STATIONERY

#

Item Description

Item Specifications

Quantity to be Procured in (Pcs)

01

Stappler machine

Refer to sample (Pcs)

20

02

Clear sheet protector

Size, A4 (Packet of 100pcs)

20

03

Plastic File Separator

Size, A4 (Packet of 100pcs)

 40

04

Flip chart pad

Refer to sample (Pcs)

50

05

Highlighter

Refer to sample (Pcs)

20

06

Note pad

Squared, A5 (Pcs

6,155

07

Paper ream

Size A4 Photocopying papers(Ream)

125

08

Pen

All write Pen (Pcs)

6,155

09

Post it

Refer to sample (Pcs)

50

10

Calculator machine, Casio MJ – 120 T

Casio MJ – 120 T (Refer to sample (Pcs)

10

11

Scissors

Refer to sample (Pcs)

15

12

Rubber Band

Refer to sample (Pcs)

192

         

 

Lot #: 03/007/2020 ASSORTED MATERIALS

#

Item Description

Item Specifications

Quantity to be Procured in (Pcs)

01

Chalks (Boxes)

Packet of 100 sticks (Refer to sample)

120

02

Dry cell batteries (Tiger head) size (A)

Size A (12v) Pcs

10,196

03

Empty boxes (Cartons)

Refer to sample (Pcs)

500

04

Empty Sacs

(100 kgs) Refer to sample (Pcs)

600

05

Hand Empty Sacs for TLs

(10 kgs) - (Refer to sample (Pcs)

459

06

First aid kit

Refer to sample(Pcs)

145

07

Banners IRS

Refer to sample

10

08

Hand soap Liquid/ Small bottle

Tin of 500ml

63

09

Liquid soap (5 litres Jerry can)

Jerri can of 5lts

11

10

Lubricant oil

Original 125ml (general purpose) Pcs

2,592

11

Pad lock (Suit case size)

Tri-circle medium (Refer to sample (Pcs)

48

12

Padlock for soak pits

Tri-circle medium (Refer to sample (Pcs)

53

13

Powder (Face)

Refer to sample (Pcs)

2,020

14

Powder soap, 100 Gms, (Omo)

Refer to sample (Pcs)

2,020

15

Polythene sheet (Blank Roll)

Refer to sample (Roll) - (50 meters/Roll)

12

16

Sisal rope

Roll, 80m length, 2mm diameter

20

17

Plastic sheeting – Standard Size (5x5)

Refer to sample (Roll) (5x5 meters)

150

18

Toilet soap (Protex 100g)

(Protex 100g - Refer to the sample

2,020

19

Torch plastic – normal

Refer to sample (Pcs)

2,193

20

Spray operator socks

Refer to sample (Pcs)

4,386

21

Digital Thermometer

Refer to samples

5

22

Dustin bin

Refer to sample

5

23

Paint Brush

Refer to sample

30

24

Pliers

Refer to sample (Pcs)

10

25

Rinsing barrels (120 liters)

Standard black of 120lts

330

26

Afripad/Women Pads

Packet of 10 Pcs (Refer to sample)

1,600

27

Solar lamps

(Refer to sample)

150

28

Examination/Medical  Latex gloves

Packet of 100 Pairs (Refer to sample)

70

29

Small towels for SOPs

Refer to sample

930

30

Safety glasses for Washers

Look for samples in town

434

31

Megaphones

Refer to sample

3

 

Award Criteria

The PMI VectorLink Project in Rwanda intends to issue fixed-price purchase orders/contracts to successful bidders as a result of this solicitation. The Purchase orders/contracts will be issued to the most advantageous offer, the following factors considered:

  • Compliance to technical and regulatory requirements
  • Price and cost-related factors,
  • Lead time
  • Payment terms
  • Past performance

Abt Associates does not tolerate bribery in any form and any individual or legal person who attempts to obtain a bribe attempt is automatically disqualified and will be permanently removed from Abt Associates' list of suppliers.

 

“Abt Associates is an equal opportunity employer and strongly encourages qualified women vendors to apply for these tenders”.