Tender Notice for Restaurant Services

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In 1965, Clark Abt expressed a single, noble goal—to create a world free of war and poverty. The visionary set to work establishing Abt Associates. Over the next half century, the company became known as a bold, innovative and effective agent of social change, committed to improving the quality of life and economic well-being of people worldwide.

Tender Notice for Restaurant Services

Abt Associates Inc. is a mission-driven, global leader in research and program implementation in the fields of health, social and environmental policy, and international development.  In Rwanda, Abt Associates is implementing the USAID/ PMI funded VectorLink Project in collaboration with the Ministry of Health with the overall goal of reducing the burden of malaria in the country.

Abt Associates Inc. is conducting the VectorLink Project in Ngoma District. To facilitate the IRS activities in that district, the VectorLink Project is inviting interested, registered, reputable, experienced vendors to tender for restaurant services in the sectors of the Districts below:                          

NGOMA DISTRICT:

#

SECTOR

Lot#: NGO/02/020/2019

 

Breakfast for IRS Operations (20 Days)

Lot#: NGO/02/020/2019

 

Training for Spray Operators (5 Days)

Lot#: NGO/02/020/2019

 

Training for Team Leaders (1 Day)

Lot#: NGO/02/020/2019

 

Training for Mobilizers  (1 Day)

1

Gashanda

37

38

10

57

2

Jarama

55

55

14

85

3

Karembo

36

37

10

57

4

Kazo

57

56

14

49

5

Kibungo

55

54

13

67

6

Mugesera

57

56

14

75

7

Murama

50

50

13

93

8

Mutenderi

48

48

12

49

9

Remera

60

59

14

71

10

Rukira

55

55

14

89

11

Rukumberi

59

58

14

57

12

Rurenge

62

61

15

77

13

Sake

52

52

13

73

14

Zaza

53

53

13

119

Bidding instructions:

  1. Bids should be enclosed in envelopes indicating the District, Sector and Type of training/ service bidding for separately. E.g. “Ngoma – Remera  - Training SOPs and/ or Ngoma – Kibungo - SOP Breakfast” and submitted in the bid box at the reception of Abt Associates office Kigali/Gishushu.
  2. Bids should be submitted in one original copy and send one electronic copy to: vectorlinkrwandaproject@gmail.com
  3. The bidder of the above service must be based and provide the service in the Sector where the training or IRS operation will take place.
  4. Abt Associates anticipates issuing a purchase order as a result of this solicitation. The award will be made to the lowest bid determined to be technically acceptable in accordance with the requirements provided in this solicitation.
  5. The bidder should be ready to provide:
    1. Breakfast for a period of 20 days to SOPs/ Sector during IRS Operations,
    2. Buffet lunch and soft drink for 5 days during SOP training.
    3. Buffet lunch and soft drink for 1 day during Team Leader training.
    4. Buffet lunch and soft drink for 1 day during Mobilizers training.
  6. For breakfast during IRS Operations (20 days), the meals and drinks expected from the vendor are a morning meal:
  • Banana with vegetables and beef meat (Agatogo)
  • ½ liter/glass of milk
  1. For training, the meals and drinks expected from the vendor are a buffet composed of:

      Rice, chips, banana or cassava, beans or peas, vegetables, beef meat and a soft drink (Soda or water).

  1. Suppliers must comply with all national and local food safety and handling regulations
  2. Food prepared on a particular day must be consumed and finished on the same day and MUST not be served on the next day.
  3. Registered companies must submit the following documents for bidding:
  • Copy of Trade License or Registration of restaurant business in the District/ Sector showing clearly the physical location of the restaurant.
  • Copy of “Patante” or any proof of tax payment for restaurant service.
  • Previous related experience within the last 12 months with other reputable organizations backed up by recommendations, certificate of completion of supply of services or appreciation.
  • Financial status of the company or individual, supported by the past six month’s bank statement.
  • A final fixed price for each of the services outlined in this solicitation.
  1. Capable and interested bidders must observe at all costs hygiene of their working premises/ restaurants and must be ready to serve breakfast to participants from 5.30 - 6:00AM and lunch during training from 1.00 – 2.00PM.
  2. No advance payment should be expected by vendors from Abt Associates.
  3. Original invoice shall be presented to Abt Associates office after every twelve days of IRS operations/ breakfast service and after the whole service for lunch in trainings with accurately approved supporting documents (original signed purchase order/contract and original participants’ lists signed on a daily basis).
  4. Award Criteria

The PMI VectorLink Project in Rwanda intends to issue fixed-price purchase orders/contracts to successful bidders as a result of this solicitation. The Purchase orders/contracts will be issued to the most advantageous offer, the following factors considered:

  • Compliance to technical and regulatory requirements
  • Price and cost-related factors,
  • Past performance
  1. Deadline for submission of bids is 17th December 2019 at 11:00 AM
  2. Opening of bids is on 17th December 2019 at 11:15 AM in the conference room at Abt Associates office.

“Abt Associates is an equal opportunity employer and strongly encourages qualified women vendors to apply for these tenders”.

Contact Address and Telephone:

Abt Associates, the PMI VectorLink Rwanda Project

KG 8 Ave 6, M&M Plaza, 3rd Floor, Gishushu-Nyarutarama

PO Box 5200| Kigali – Rwanda

Tel:(250) 252 572321/2/4

E-mail : vectorlinkrwandaproject@gmail.com