Terms of Reference (Tor) for Salary, Renumeration

Akazi Kanoze Access (AKA)

AKA is a registered National Non-Government Organization (NGO) operating under the Rwanda Governance Board (RGB) certificate No 66/RGB/NGO/2016. AKA’s mission is providing Rwandan youth with employability skills, capital and support to take advantage of economic opportunities.

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AKA is a registered National Non-Government Organization (NGO) with vision to provide, produce empowered, skilled and inspired population with access to employment for self -sufficiency and missioned to create lasting solutions to increase access to sustainable economic opportunities, through the development of competent and dedicated workforce. The following are the program areas; 

Employability skills and support services (Career services, Entrepreneurship, SME’S and Skills Development and Training, Access to Finance and Inclusion as well as Youth led advocacy.

The AKA seeks to engage the services of a trustworthy and technically qualified individual with extensive expertise in labour market analysis, management and organizational development to undertake an independent salary, renumeration and benefits survey process. AKA therefore hereby solicits proposals from interested individuals or firms to conduct the survey and support the AKA in establishing a competitive salary scale for its employees in line with the prevailing market rates. 

A) Objective of Assignment

  • Ensure that the AKA staff remuneration aligns with overall organization mission, goals, strategy and AKA philosophy; 
  • Ensure internal equity and ensuring external competitiveness of the AKA staff remuneration in relation to Scope and focus of the assignment 
  • The selected individual shall compile and suggest to AKA a list of employers which may be considered as comparators, for the purpose of establishing staff remuneration and provide an explanation of why those market comparisons were chosen. The list shall be subjected to final approval by AKA board; 

Carry out a survey to compare AKA remuneration levels with suitable local, international comparators. 

B)  A strategic framework with which rational decisions can be made in response to changing organization structure and roles and to market rate weights; 

  • The basis for developing an equitable pay structure across AKA based on a logical method of measuring relative job scope and size; 
  • Presentation and submission of a final survey findings with comparison and analysis of the survey results, recommendations related to remuneration packages; 
  • Make proposals for adjusting current remuneration levels (grading and scales) and a corresponding implementation plan; 
  • Supporting effective communication and change management throughout the process; 
  • The individual shall maintain complete confidentiality of all data and documents provided by selected comparator employers and by that of AKA. 

C) Deliverables and outputs

a) Details and Summary of data collected from the comparators showing TOR matches and the evaluation of their remuneration package; 

b) The Minimum and Maximum Remuneration values of all job matches obtained from the comparators in a format that enables like-for-like comparison with AKA remuneration; 

c) A report on final survey findings with comparison and analysis of the survey results, and recommendations related to remuneration packages. The report should include summary information on the comparator employers (size, number of employees, length of time present in the location, etc.) against which current salaries can be reviewed, and a salary survey methodology that can be used for future surveys; 

d) Identify the positions that have a greater need to be competitively paid. Conduct an internal equity review and analysis. Develop cost estimate with recommendations for resolving any inconsistencies between internal equity and external competitiveness. 

e) All completed questionnaires together with relevant salary scales and all relevant documentations and correspondences received from the respective comparators. 

f) As and when required by AKA, the individual or individual shall conduct a presentation of the process and the results to any relevant audience that AKA may organize. 

g) A change management plan to allow the AKA to implement the recommendations for job grade changes.

h) provide Updated policies and procedures for AKA.

D) Monitoring and progress controls.

The consultant’s work progress will be monitored primarily through periodic review meetings, the precise schedule of which is to be determined based on consultation with the Consultant. The Consultant is also expected to produce, upon AKA’s request, a formal progress report for the board of directors that includes: an overview of the project, a narrative description of project activities, detailed information on project objectives and milestones, actual achievements made against the timeline and deliverables agreed upon at the onset. 

E) Duration of the consultancy.

The consultancy is expected to take up to a maximum of 6 weeks starting from the date of signature of contract by both parties, subject to adjustments as required and mutually agreed upon. 

F) Qualification & experience

The successful personnel shall meet the following minimum criteria: a) Minimum of Master’s Degree in fields related to human resource management, Project management, Economics, statistics and related fields. b) Proven track record in the area of compensation and benefit analysis, including for comparable international and local organizations. c) 10 years relevant experience in the field of human resource management, d) Past experience in undertaking salary survey for local and international institutions like NGOs and track record of understanding policies like procurement, Financial and Human resource manuals e) Familiarity with labor market issues. f) Ability to render consulting services in the most professional, effective and efficient manner. g) Fluent in English. h) Excellent writing and presentation skills (all required reports shall be written in English).

G) Presentation of proposals 

The Proposal shall be presented in the following manner: a) Personal Curriculum Vitae highlighting the qualifications that meet the minimum requirements,  at least three (3) references-reference check will be mandatory b) Explaining why he/she is the most suitable Bidder for the work, and a brief methodology on how he/she will approach and conduct the work (3-6 pages); and c) The Financial Proposal containing the final and all-inclusive (professional fees, all envisaged travel costs, living allowances, etc.) total price offer for the full range of services required, broken down into all major cost components associated with the services. d) The total price shall be in a fixed lump-sum amount, and milestone payments corresponding to outputs shall be indicated in the proposal. 

H) Submission of proposals & evaluation

Both Technical and Financial proposals will be submitted together. In determining the final selection of the qualified bidder, the technical quality of the proposal will be given a weightage of 70% on the basis of a criteria for evaluation (in line with the required qualifications. The financial proposal shall be allocated a weightage of 25% and the proposals will be ranked in terms of total points scored. AKA invites all qualified consultants to send a proposal regardless of their gender, religion, race, ethnicity or disability. 

I) Disclaimer AKA reserves the right to determine the structure of the process, number of shortlisted participants, the right to withdraw from the proposal process, the right to change this timetable at any time without notice and reserves the right to withdraw this bid process at any time, without prior notice and without liability to compensate and/or reimburse any party.

It is expected that the selected individual will maintain the highest level of confidentiality with regard to the information provided before, during and after the completion of the assignment.  He/she shall practice the highest standard of professional and ethical values and norms in providing this consultancy service.

Application Submission
If you fit to the above profile and are interested in bidding for this assignment send in your application both technical and financial by hard in sealed envelope at AKA office in Kimihurura 

KG 676 ST, 43 – Kimihurura not later than 12th August 2022 at 4.00PM.

For more information; Reach out to: info@akazikanoze.org

AKA Management

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