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Terms of Reference – Production of school furniture for schools in Bugesera, Kayonza and Ruhango Districts

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Right To Play is a global organization that uses the transformative power of play to educate and empower children and youth to overcome the effects of conflict, poverty, and disease. Through playing sports and games, Right To Play helps children in more than 20 countries to build essential life skills and better futures, while driving lasting social change.  

Terms of Reference – Production of school furniture for schools in Bugesera, Kayonza and Ruhango Districts.

 Closing Date:                          5th June 2020

Organization:                         Right To Play Rwanda

Department/Division:           Programs

Right To Play is a global organization that uses the transformative power of play to educate and empower children facing adversity.  Right To Play has been operating in Rwanda since 2003 and we are grateful for the support and facilitation from Rwanda Education Board in the delivery of our programs.

RTP is headquartered in Toronto, Canada and has operations in North America, Europe, the Middle East, Africa, and Asia. Our programs are facilitated by more than 550 international staff and 15,800 local volunteer Coaches. To learn more about who we are and what we do, please visit our website at www.righttoplay.com

 Early April 2018 the Global Affairs Canada (GAC) endorsed a new project hereby referred to as ‘Gender Responsive Education And Transformation (GREAT)’ that will help Right To Play to implement project activities based on an MOU signed with the Ministry of Education (MINEDUC) from 2018 to 2023. GREAT is being implemented in Bugesera, Kayonza, and Ruhango districts. The GREAT Project works with 62 schools in 10 sectors across the three districts. The Rwanda Country Office is currently searching for a furniture production company to produce school furniture for some schools in the project districts.

Aim: To produce school furniture (desks) in for project schools Bugesera, Kayonza, and Ruhango Districts.

Background: Under the Gender Responsive Education and Transformation (GREAT) project, funding by Global Affairs Canada (GAC), Right To Play has committed to provide desks to a number of schools in the project schools

The specific needs for furniture were identified by RTP therefore the organization would like to hire a furniture company to produce and deliver the furniture. This will be done in line with the Ministry of Education standards and guidelines for furniture to be produced for schools.

Final output:

A total of 576 school desks (for Kayonza - 205, Ruhango - 259 and Bugesera – 112) according to the Ministry of Education’s approved standards and guidelines or designs for furniture.
Division of tasks:

The furniture production company will make the furniture according to the agreed design and measurements that must meet the standards and guidelines of the Rwandan ministry of education and deliver these to the recipient schools.

Right To Play will verify that the correct number of school desks were delivered to the respective schools. Right To Play will also liaise with school authorities, school general assembly committees as well as district education officials in the respective districts to confirm the quality of the furniture meets the expectations of the ministry of education are the corrects ones

Right To Play will be responsible for processing and effecting all the payments according to either contract agreement or purchase order (depending on what will be used to establish the official engagement or assignment of the tender).

Task Description

Time (Days)

1. Sign Contract

1

2. Produce a sample of a school desk according to the standards and design of the ministry of education guidelines. All dimensions and perspectives will need to be respected

5

3. Right To play and district education officials inspect and approve the sample as a minimum giving recommendations if necessary

2

4. Produce the school desks

25

5. Deliver furniture to agreed/designated schools

7

TOTAL DAYS

 40

Technical expertise and requirements

  • Has experience in the production of school furniture with at least three recommendations from past clients.
  • Is tax compliant as will be confirmed by RRA tax clearance certificate including VAT
  • Has a certificate of the RSSB
  • Has the Rwanda Development Board (RDB) registration certificate

How To Apply:
If you are interested in applying for this consultancy, please send your application in a sealed envelope to be delivered at the Right To Play office either in Kigali or field offices in Kayonza, Bugesera or Ruhango depending on convenience. Kindly make it clear that you are ‘applying for the tender to supply school desks’ in the subject line. Please make sure the application include: 
-    The company profile. 
-    The bills of quantities (proposal).
-    The proof of tax clearance.
-    The TIN Number. 
-    Three references from previous relevant work. 
While we thank all applicants for their interest, only those selected for the tender will be contacted. Right To Play is a child-centered organization. Our recruitment and selection procedures reflect our commitment to the safety and protection of children in our programs. The deadline for applications is 5th June 2020 at 17h00. Late submissions will not be accepted. 

 

Franklin Gakuba Murangira
Acting Country Director
Right To Play Rwanda