Terraces Construction or Rehabilitation

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CNFA is a not-for-profit international agricultural development organization headquartered in Washington, D.C. and dedicated to increasing rural incomes by empowering farmers and rural entrepreneurs. CNFA assists smallholders in increasing household-level food security and nutrition through improved agricultural practices, introduction of new varieties, diversification of crop production, food preservation and storage, development of farmer-based organizations, and strengthened linkages to markets. CNFA has a successful track record of implementing agricultural development programs in 43 countries.

 

RFP Number:

RFP 2018/06/016

Issuance Date:

June 14th, 2018

Deadline for Questions:

June 20th, 2018

Deadline for Offers:

June 29th, 2018 

 

Description:

Terraces Construction or Rehabilitation

For:

Feed the Future Rwanda Hinga Weze United States Agency for International Development Contract No. AID- AID-696-C-17-00001

Funded By:

Cultivating New Frontiers in Agriculture (CNFA)

Implemented By:

CNFA

Point of Contact

Mr. Daniel Gies, Chief of Party

KG 28 AV, 7, Kimihurura- Gasabo District

P.O.Box 1270 Kigali – Rwanda

hingaweze@cnfarwanda.org

Section 1: Introduction, Technical Background and Scope of Work

1.1 Introduction: The Hinga Weze is a USAID program implemented by CNFA in Rwanda. The objective of the five-year USAID Feed the Future Rwanda Hinga Weze Activity is to sustainably increase smallholder farmers’ income, improve the nutritional status of Rwandan women and children, and increase the resilience of agriculture and food systems to the changing climate. These outcomes will be achieved through combining capacity building with in-kind matching grants and technical support to strengthen agricultural extension, improve agricultural infrastructure, and facilitate linkages among value chain actors.

Offerors are responsible for ensuring that their offers are received by CNFA in accordance with the instructions, terms, and conditions described in this RFP. Failure to adhere with instructions described in this RFP may lead to disqualification of an offer from consideration.

1.2: Scope of Work

Hinga Weze wants to implement sustainable land husbandry measures for hillside agriculture on selected sites for sub-sections of each site. These include establishment of grass strips and construction of soil bunds, improved bench terraces, cut-off-drains, waterways, check-dams; the planting of trees and shrubs, grass and legume as well as application of lime and compost. Silt-trap zones will also be established where required.

Hinga Weze is looking to engage a local company or individual consultant to provide technical services for construction of terraces for various sites on behalf of Hinga Weze grantees. The services will cover the implementation of comprehensive land husbandry activities on the following sites:

SITES FOR TERRACE CONSTRUCTION AND REHABILITATIONS

Lot

District

Activity

Sector

Cell

Village

Area (ha)

1

Nyabihu

Terrace construction

Rurembo

Gahondo

Gahoko,Gitega

30

2

Ngororero

Terrace construction

Muhanda

Mashya & Bugarura

Kagano,Maryoha,Burorero

40

3

Karongi

Terrace construction

Mutuntu

Gisayura

Gatwa,Ryarugango,Gashubi

13.5

4

Terrace construction

Mutuntu

Kanyege,Gitumba

Manji,Uwintobo, Bunwa

23

5

Rutsiro

Terrace construction

Manihira

Muyira

Ruhungo

30

6

Nyamasheke

Terrace rehabilitation

Gihombo

Jarama

Kadobogo

8

7

Terrace rehabilitation

Macuba

Mutongo

Karamba

30

8

Nyamagabe

Terrace construction

Tare

Buhoro

Ryarubondo,GitovuKanserege

20

 

 

 

 

 

 

194.5

Total

184.5 ha

Note: the tender is composed of eight separate lots, one can be awarded more than one lot if s/he has responsive proposal

1.3: Period of Performance:  3 months (July-September 2018), with the potential for follow-on activities to be negotiated and agreed upon at a later date. After completion of all activities a defect liability period of 6 months will be observed after provisional approval of the tasks.

1.4: Tasks:

1. The Applicant will ensure the effective and efficient implementation of different land husbandry technologies as per respective technical specifications listed above to the highest standard possible, including any activities to ensure site-specific readiness.

2. The Applicant will provide a plan on how to mobilize and supervise required labor force and facilitate their timely payment through SACCOs or any other microfinance institutions in the area, or using other digital payment channels like Mobile Money. The applicant will ensure record keeping for labor through employment contracts that are hectare based and time bound. A proposal about amount of work (task/worker) to be completed in a single day by a single laborer for each type of activity is to be clearly defined in the methodological approach of the bidders

3. Payment Modality:

The client will provide direct payment of manpower on fortnightly basis (15 days), after a verified list of casual laborers is provided by the contractor and submitted to the client for payment. Before any payment a quality assessment will be carried out for the work done during the last fortnight.

The final 20% of the contract value will be withheld until approval is provided by the Hinga Weze technical advisor for this activity at the completion of terracing activities in September.

1.5: Technical Specifications:

Deliverable No. 1: Number of ha with comprehensive land husbandry activities as described in table below:

Deliverable No. 2. Number of ha with appropriate legumes and grasses planted on embankment for strengthening

I.TECHINICAL SPECIFICATIONS

 

Milestones

Description of activities

  1.  

Construct Waterways and strengthening the floor and embankments of water ways

  • Repair and rehabilitate the natural drainage network to effectively serve as safe natural waterways where erosion is not aggravated. Make sure the cut-off-drains can easily connect to such natural waterways.
  • Only when there are no natural waterways, opt for construction of person-made waterways. 
  • Make sure that both the natural waterways and the person-made waterways have slope adjusted to 10 % by check dams spaced at the right locations
  • Make sure that the person-made water -ways are receiving water from more than one cut-off drains
  • The waterways are constructed in the form of inverted trapezoid form with floor width of 50 cm and top width of 90-120 cm and depth of 50-70 cm with both sides sloping at  2-3:1 (V: H) ratio respectively
  • The floors and the sides of the waterways are planted with perennial fodder-quality grasses
  • The slope of the waterways may range from ~ 10 to 15% against the contour.
  • Make sure that waterways (natural or man-made) are constructed in advance so that all the water from draining structures such as the cut-off-drains and drainage canals are accommodated effectively

b. 

Construct cut-off-drains and strengthening the floor and embankments of cut off drains

  • The cut-off drains have slope gradient of 3 – 5 %, traversing across all slope classes. No check dams are required if the gradient is already within 0.3 -1.5 %.
  • The cut-off-drains are constructed in an inverted trapezoid form, having a bottom width of 30-50 cm, top width of 70-120 cm and Depth of - 50 cm with embankment slopes of 2:1 of vertical to horizontal ratio respectively.
  • The cut-off-drain meanders over the landscape so that the same cut-off-drain connects to several terraces. The maximum slope of 30% may be exceeded at the meandering angle. However, it is necessary that sharp angles are avoided and smooth arc is constructed at this section of the cut-off drain.
  • If the cut-off-drains are to drain into ground-recharge facility, the facilities are prepared as part of the cut-off drain construction
  • The floors and the side embankments are planted with grasses and maintained to 10 cm height to avoid scoring.

c. 

Construct check dams

  • Construct strong and Live check dams across the gullies and waterways from perennial shrubs, trees and grasses after gully-bank reshaping is completed and the gully-banks have no more than 300 % slope even at their heads
  • The check dam is made by weaving strong brush wood or gabion and is made to resist water force pushing it downhill; but always supplemented by planting with fodder shrubs at its lower side. 
  • The sides of the check dam are well wedged deep into the sides of the water ways or gullies to resist the turbulent flow of water that could cause collapsing of the check dams.
  • The check dams are placed at the right location for maintain the right gradient of waterways and cut-off-drains as needed.

 

 

Plant fodder shrub type seedlings

  • Plant the lower-side of each check dam with a line of shrubs/cuttings so that the check dam will have permanent nature and could sway in accordance to the pressure of water flow in the gullies and waterways.

 

d. 

 

Constructing inversely graded  soil bunds

  • Construct graded bunds with  a Vertical Interval 1 meter with uniform slope gradient of 3% 
  • The top width of the bunds is 0.6 m strictly aligned along the contour and having a minimum height of 50 cm in the upper side of the bund, compacted and hipped manually.
  • The base width in a stable soil foundation of up to 1. 2 meter width
  • the riser is inclined uphill and is having  a slope gradient of 100% at the outside surface on both sides

e. 

Establishing grass and legume cover on   constructed soil bund

  • Plant the bund embankments (risers) with grass species alternated with herbaceous legumes 
  • The planting of the herbaceous legumes and the grasses are 20 cm between plants and 25 cm between rows of plants
  • The herbaceous legume is at the top most row and followed by row of grass and alternated down to the base of the embankment
  • the top most herbaceous legume starts and covers the shoulder of the riser so that no crop is grown on the outer edge of the terrace close to the embankment head
  • The grasses and the herbaceous legumes are carefully chosen not from those which do stand erect such as elephant grass.
  • there is no open space neither between rows of grasses and herbaceous legumes or between herbaceous or grasses planted on the same row
  • the herbaceous legumes that are planted at the upper most part of the embankment have no potential to become noxious weed

f.

Constructing drainage canal

  • Construct graded drainage canal and link them to the cut-off-drains.
  •  Plant the floor and the side embankments of graded drainage canals along with kikuyu grass to encourage slope surface drainage instead of encouraging water infiltration.
  •  The canal to be constructed will have inverse trapezoidal shape with depth of 30 -50 cm and base-width of 20 cm. The sides of the canal would be inclined by 2:1 vertical to horizontal ratio. The graded canal is graded 0.3 – 1 % and no check dam is used in drainage canals.

g.

Establishing grass mat for strengthening the drainage canal

  • Plant the floor and the side embankments of graded drainage canals along with kikuyu gras to encourage slope surface drainage instead of encouraging water infiltration as fit to the agro-climatic zone.
  • Plant the drainage embankments and base with grass species alternated with herbaceous legumes 
  • there is no open space neither between rows of grasses nor between grasses planted on the same row

 

 

 

 

 

 

 

 

For 16 - 40 % slope lands  

  1.  

Constructing  Improved Inversely graded and graded bench terraces

  • Terraces constructed from cutting and filling of the sloping lands are spaced in 1.5 m vertical interval giving it average density of 1.86 km /ha in this slope range,  
  • All terraces have embankment inclined up-slope at the ratio up to 3:2 vertical to horizontal ratio to give them stability
  • Top soil is removed and hipped at some place before the cutting and filling is completed
  • the removed and hipped top soil is evenly distributed on the top surface of the constructed terrace
  • There is a bund of soil (5 - 10 cm high and  at least 20 cm wide) all along the terrace length at the top of the embankment to compensate for the height loss that may happen due t settlement of the constructed terrace 
  • The inclined riser is covered completely with alternating one row of legume to 3 rows of grasses.

 

b.

Strengthening risers of improved bench terrace with grass and legume as per the technical specifications

 

  • Plant the bund embankments (risers) with grass species alternated with herbaceous legumes 
  • The planting of the herbaceous legumes and the grasses are 20 cm between plants and 25 cm between rows of plants
  • The herbaceous legume is at the top most row and followed by row of grass and alternated down to the base of the embankment
  • the top most herbaceous legume starts and covers the shoulder of the riser so that no crop is grown on the outer edge of the terrace close to the embankment head
  • The grasses and the herbaceous legumes are carefully chosen not from those, which do stand erect such as elephant grass.
  • There is no open space neither between rows of grasses and herbaceous legumes or between herbaceous or grasses planted on the same row
  • The harvesting of the grasses and the herbaceous legumes is started after the embankments are covered completely
  • The harvesting is done leaving a minimum of 10 cm stump so that no earth material on the embankment is exposed.
  • The grasses and the herbaceous legumes are harvested before flowering (best); the harvesting is never later than seed initiation.

c.

Establish grass mat at the floor and sides of the drainage canals

  •  Plant the floor and the side embankments of graded drainage canals along with kikuyu grass or other suitable grasses to encourage slope surface drainage instead of encouraging water infiltration.
  • there is no open space neither between rows of grasses nor between grasses planted on the same row

III.    For 40 - 60 % slope lands  

  1.  

Construction of Improved and inversely and lengthwise graded narrow-cut benches

  • Terraces constructed from cutting and filling of the sloping lands are spaced in 2 m vertical interval giving it average density of 1.86 km /ha in this slope range,  
  • The terraces are uniformly graded along their length with a slope gradient of 2 %.
  • All terraces have embankment inclined up-slope at the ratio of 3:1 at the cut side and 1:1 at fill side to give them stability
  • Top soil is removed and hipped at some place before the cutting and filling is completed
  • the removed and hipped top soil is evenly distributed  on the top surface of the constructed terrace
  • The final top surface of the terrace is now freely draining sideways all along its length
  • There is a bund (5 - 10 cm high and 20 cm wide) of soil all along the terrace length at the top of the embankment to compensate for the height loss that may happen due to settlement of the fill-soil in the newly constructed terrace 
  • The inclined riser is covered completely with alternating rows of legumes and grasses at a planting density specified under "Grass Strips".

b.

Strengthen risers of narrow-cut bench terraces (risers) with grass and herbaceous legumes

  • Plant the bund embankments (risers) with grass species alternated with herbaceous legumes 
  • The legumes to be alternated with rows of grass are adaptable to the agro-climatic zone.  Legumes such as   Lablab purpureus (Lablab), Medicago sativa (Alfalfa) will grow
  • The herbaceous legumes and the grasses are planted in line along the contour
  • The planting of the herbaceous legumes and the grasses are 25 cm between plants and 25 cm between rows of plants
  • The herbaceous legume is at the top most row and followed by row of grass and alternated down to the base of the embankment
  • the top most herbaceous legume starts and covers the shoulder of the riser so that no crop is grown on the outer edge of the terrace close to the embankment head
  • The grasses and the herbaceous legumes are carefully chosen not from those which do stand erect.
  • there is no open space neither between rows of grasses and herbaceous legumes or between herbaceous or grasses planted on the same row
  • The harvesting of the grasses and the herbaceous legumes is started after the embankments are covered completely
  • the herbaceous legumes that are planted at the upper most part of the embankment have no potential to become noxious weed

 

 

c.

Plant commercial value tree seedlings and improved and grafted-fruit seedlings as terrace support terraces

  • Use seedlings that exhibit shoot to root ratio of 2:1
  • The seedlings have a minimum height of 45 cm (from collar-point to tip) and collar-diameter of at least 6 mm.
  • The seedlings are planted when moisture built-up is at optimal level (there is moisture up to 20 cm depth from the bottom of the pit)
  • The spacing between forage and timber species planted in the lower sides of the improved bench terraces and soil bunds is 1 meter to one another on the same line inter-spaced by fruit trees every 8th meter
  • The tree species depending on their suitability to the site: Leucena, Calliandra, Alnus etc

 

d.

Application quality compost

  • Treat the entire land with prepared compost and make sure you have applied 10 tons/ha and evenly spread all over the surface of the fields before the rain
  • Make sure that the compost ready to be applied exhibiting more than 80% decomposition, friable and meet the requirements and characteristics of the Compost preparation manual of the reputable institutions.
  • Make sure that the compost is not left at the surface of the land losing its volatile nutrients

e.

Application of agricultural lime

  • Apply agricultural lime at the rate of 5 tons of lime per hectare on the entire terraced land.
  • Make sure that the agricultural lime that you apply has no less than 55% CaCO3 content.
  • Make sure that the lime is covered with soil of some 5 – 10 cm depth
       

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1.6: Deliverables Schedule

The successful offeror shall submit the deliverables described above in accordance with a realistic deliverables schedule, as defined by the offeror, and outlined below:

Deliverable Number

Deliverable Name

Due Date

  1.  

Terracing

August 31, 2018

2.

Appropriate protection applied (legumes, grasses)

September 30, 2018

*Deliverable numbers and names refer to those fully described in Section 1.5 above.

Table that gives the list of recommended agroforestry trees, grasses and legumes

Sites

Recommended  Agroforestry  tree species

Recommended grasses

Recommended legumes

Karongi

Alnus acuminate,Alnus nepalensi, Acacia angustissima

Brachiaria spp,Pannicum spp, ,Kakamega ,

Clitoria spp, Desimanthus spp,Desmodium spp,Canavalia spp,Stylosanthes spp, Macroptilium spp

Nyamasheke

Alnus acuminate,Calliandra spp.,Lecueana spp

Brachiaria spp,Pannicum spp, ,Kakamega ,

Clitoria spp, Desimanthus spp,Desmodium spp,Canavalia spp,Stylosanthes spp, Macroptilium spp

Nyabihu

Alnus acuminate, Alnus nepalensis, Acacia angustissima

Brachiaria spp,Pannicum spp, Kikuyu grasses,Kakamega

Clitoria spp, Desimanthus spp,Desmodium spp,Canavalia spp,Stylosanthes spp, Macroptilium spp

Nyamagabe 

Alnus acuminata, Acacia angustissima Calliandra callothyrsus, Leuceana diversifolia, Mimosa spp

Brachiaria spp,Pannicum spp, ,Kakamega

Clitoria spp, Desimanthus spp,Desmodium spp,Canavalia spp,Stylosanthes spp, Macroptilium spp

Rutsiro

Alnus acuminate, Alnus nepalensis, Acacia angustissima

Brachiaria spp,Kikuyu,Pannicum spp, ,Kakamega

Clitoria spp, Desimanthus spp,Desmodium spp,Canavalia spp,Stylosanthes spp, Macroptilium spp

Ngororero

Alnus acuminta, Alnus nepalensis, , Acacia angustissima

Brachiaria spp,Kikuyu,Pannicum spp, ,Kakamega

Clitoria spp, Desimanthus spp,Desmodium spp,Canavalia spp,Stylosanthes spp, Macroptilium spp

Deliverable 

Number of hectares treated with appropriate technologies with a full package of protection (grasses and agroforestry trees as indicated in the table above) for each lot

Section 2: Instructions to Offerors

            2.1 Offer Deadline and Protocol: Offers must be received no later than 5:00 pm, Kigali, on 29th June 2018. Applications should be submitted electronically to: grants@cnfarwanda.org or delivered via hard copies to the CNFA offices located at KG 28 AV, 7.Kimihurura-Gasabo District, P.Box1270 Kigali.

Please reference the RFP number in any response to this RFP. Offers received after the specified time and date will be considered late and will be considered only at the discretion of CNFA. The cover page of this solicitation summarizes the important dates of the solicitation process. Offerors must strictly follow the provided deadlines to be considered for award.

2.2 Site visit: Applicants will have the opportunity to visit the various sites. It is required (compulsory) to visit the site in order to submit an application; the site visits are an opportunity for Applicants to ask for any additional information. The site visit calendar is shown in the below table:

Lot

District

Activity

Sector

Cell

Village

Area (ha)

Date

Time

1

Nyabihu

Terrace construction

Rurembo

Gahondo

Gahoko,Gitega

30

Thursday , June21th

10am-12pm (2 hours)

 2

Ngororero

Terrace construction

Muhanda

Mashya & Bugarura

Kagano,Maryoha,Burorero

40

Friday , June22th

10am-12pm (2 hours)

3

Karongi

Terrace construction

Mutuntu

Gisayura

Gatwa,Ryarugango,Gashubi

13.5

 Thursday , June 21th

10am-12pm (2 hours)

4

Terrace construction

Mutuntu

Kanyege,Gitumba

Manji,Uwintobo, Bunwa

23

 Tuesday  , June 21th

2:00PM-4pm (2hours

5

Rutsiro

Terrace construction

Manihira

Muyira

Ruhungo

30

 Thursday  , June 22th

10am-12pm (2 hours)

6

Nyamasheke

Terrace rehabilitation

Gihombo

Jarama

Kadobogo

8

 Friday  , June 22th

10am-12pm (2 hours)

7

Terrace rehabilitation

Macuba

Mutongo

Karamba

30

 Friday  , June 22th

2:00Pm-4pm (2hours)

8

Nyamagabe

Terrace construction

Tare

Buhoro

Ryarubondo,GitovuKanserege

20

 Friday  , June 21th

10am-12pm (2 hours)

 

 

 

 

 

 

194.5

 

 

Total

194.5 ha

 

 

All interested suppliers will have to respect the calendar above as only one visit is planned for each site. Please email grants@cnfarwanda.org to confirm your intent on visiting the sites. The departure will be at field office of Hinga Weze in each district.

2.3 Evaluation and Award: Hinga Weze will use the trade-off evaluation methodology to identify grant applications considered to be of best value and quality when considering both technical and cost factors.   By focusing on the following criteria:

1. Technical Approach (30 points)

  • How well the applicant defines the Technical Assistance and how the proposed technical approach meets the current best practices in terracing activities implementation
  • To what extent the proposed Technical Assistance in terracing will equally benefit women and men and youth.
  • How the applicant aligns the technical approach with Hinga Weze Environmental Mitigation and Management Plan (EMMP).
  • The Past performance in similar Activities.
  • The Monitoring and evaluation plan; Cost effectiveness and realism (budget), feasible implementation plan and a clear Monitoring and evaluation plan.

2. Management Personnel and Resources (25 points)

3. Past Performance (20 points)

4. Cost (25 points)

Best-offer proposals are requested. It is anticipated that award will be made solely on the basis of these original proposals. However, CNFA reserves the right to conduct any of the following:

  • CNFA may conduct negotiations with and/or request clarifications from any offeror prior to award;
  • While preference will be given to offerors who can address the full technical requirements of this RFP, CNFA may issue a partial award or split the award among various suppliers, if in the best interest of the Hinga Weze Activity;
  • CNFA may cancel this RFP at any time.

CNFA anticipates awarding a Fixed Price Contract to the successful offeror(s).

2.4 Cost Proposal: Pricing must be presented in RWF.  Offers must remain valid for not less than 90 days calendar days after the offer deadline. Offerors are requested to provide offers on official letterhead in accordance with the format provided in Annex 4.

Offerors must specify whether their offer includes lime, compost, or both.

2.5 Proposal Format Instructions: All proposals must be formatted in accordance with the below requirements:

  1. English language only
  2. Include the individual/agency/organization name, date, RFP number, and page numbers as a header or footer throughout the document.
  3. The Technical Proposal must be in the format provided in Annex 3.
  4. The Cost Proposal must be in the format provided in Annex 4.

A full proposal will include the following documents:

  1. A proposal offer checklist (Annex 1)
  2. A cover letter on company letterhead, signed by an authorized representative of the offeror (Annex 2)
  3. A complete Technical Proposal in response to the evaluation criteria in Section 2.3 and in the format provided in Annex 3.
  4. A complete Cost Proposal in response to the terms of Section 2.4, the evaluation criteria in Section 2.3, and in the format provided in Annex 4.
  5. A copy of the offeror’s business license, or, if an individual, a copy of his/her identification card.
  6. Three (3) contacts for references from organizations/individuals for which the offeror has successfully performed similar work.

Annex 1 – Offer Checklist and Submission Instructions

To assist offerors in preparation of proposals, the following checklist summarizes the documentation to include an offer in response to this RFP:

□ Offeror Checklist (Annex 1)

□ Cover letter on company letterhead, signed by an authorized representative of the offeror (see Annex 2 for template)

□ Technical Proposal (see Annex 3 for template)

□ Cost Proposal (See Annex 4 for template)

□ Copy of offeror’s registration or business license, or, for individuals, a copy of his/her identification card

□ Three (3) contacts for references from organizations/individuals for which the offeror has successfully performed similar work

Annex 2 – Offeror Cover Letter

The following cover letter must be placed on letterhead and completed/signed/stamped by a representative authorized to sign on behalf of the offeror:

To:                   Hinga Weze Activity

CNFA offices located at KG 28 AV, 7 Kimihurura

Gasabo District, PBox1270 Kigali.

Reference:       RFP no. 2018/06/016

To Whom It May Concern:

We, the undersigned, hereby provide the attached offer to perform all work required to complete the activities and requirements as described in the above-referenced RFP. Please find our offer attached.

We hereby acknowledge and agree to all terms, conditions, special provisions, and instructions included in the above-referenced RFP. We further certify that the below-named firm—as well as the firm’s principal officers and all commodities and services offered in response to this RFP—are eligible to participate in this procurement under the terms of this solicitation and under USAID regulations.

Furthermore, we hereby certify that, to the best of our knowledge and belief:

  • We have no close, familial, or financial relationships with any CNFA or Hinga Weze project staff members;
  • We have no close, familial, or financial relationships with any other offerors submitting proposals in response to the above-referenced RFP; and
  • The prices in our offer have been arrived at independently, without any consultation, communication, or agreement with any other offeror or competitor for the purpose of restricting competition.
  • All information in our proposal and all supporting documentation is authentic and accurate.
  • We understand and agree to CNFA’s prohibitions against fraud, bribery, and kickbacks.
  • We understand and agree to CNFA’s prohibitions against funding or associating with individuals or organizations engaged in terrorism or trafficking in persons activities.

We hereby certify that the enclosed representations, certifications, and other statements are accurate, current, and complete.

 

Authorized Signature:___________________________

Name & Title of Signatory: ___________________

__________________________________________

 

Date:________________________________________

 

Company Name:____________________________

 

Company Address:_____________________________

_____________________________________________

 

Telephone:________________________________

Website:__________________________________

 

Company Registration or Taxpayer ID Number: ______________________________________________

 

Does the company have an active bank account? (Y/N):__________________________

 

Official name associated with the bank account (for payment): ___________________________________________________________________________________

Annex 3 – Technical Proposal

1. Technical Approach (30 points)

A. Description: In 1,000 words or less, describe your overarching approach to conducting the required land husbandry construction and/or rehabilitation. Define how you would assess the sites, and how you would approach the construction and/or rehabilitation. Describe the equipment used.

B. Deliverables Schedule

The successful offeror shall submit the deliverables described in Section 1.5 in accordance with a realistic deliverables schedule, as defined by the offeror, and outlined below:

2. Management Personnel and Resources (25 points)

In 1,000 words or less, list the team members who will participate in the activities and detail their experience and qualifications (attach CVs). Please include who will manage the team, how the activities will be monitored, what company resources will be used, and any partner organizations you propose to work with. In addition, please include a plan on how you will recruit the required day laborers and the payment structure for their work.

Annex 4 – Cost Proposal

The table below contains the technical requirements of the commodities/services. Offerors are requested to provide quotations containing the information below on official letterhead or official quotation format. In the event this is not possible, offerors may complete this section and submit a signed/stamped version to Hinga Weze.

An Excel spreadsheet template for this information is available on request.

Annex 5 – CNFA Terms and Conditions

5.1 Ethical and Business Conduct Requirements: CNFA is committed to integrity in procurement, and only selects suppliers based on objective business criteria such as price and technical merit.

CNFA does not tolerate fraud, collusion among offerors, falsified proposals/bids, bribery, or kickbacks. Any firm or individual violating these standards will be disqualified from this procurement, barred from future procurement opportunities, and may be reported to both USAID and the Office of the Inspector General.

Employees and agents of CNFA are strictly prohibited from asking for or accepting any money, fee, commission, credit, gift, gratuity, object of value or compensation from current or potential vendors or suppliers in exchange for or as a reward for business. Employees and agents engaging in this conduct are subject to termination and will be reported to USAID and the Office of the Inspector General. In addition, CNFA will inform USAID and the Office of the Inspector General of any supplier offers of money, fee, commission, credit, gift, gratuity, object of value or compensation to obtain business.

Offerors responding to this RFP must include the following as part of the proposal submission:

  • Disclose any close, familial, or financial relationships with CNFA or project staff. For example, if an offeror’s cousin is employed by the project, the offeror must state this.
  • Disclose any family or financial relationship with other offerors submitting proposals. For example, if the offeror’s father owns a company that is submitting another proposal, the offeror must state this.
  • Certify that the prices in the offer have been arrived at independently, without any consultation, communication, or agreement with any other offeror or competitor for the purpose of restricting competition.
  • Certify that all information in the proposal and all supporting documentation are authentic and accurate.
  • Certify understanding and agreement to CNFA’s prohibitions against fraud, bribery and kickbacks.

Please contact Mr. Dan Gies at dgies@cnfa.org with any questions or concerns regarding the above information or to report any potential violations. Potential violations may also be reported directly to CNFA at to FraudHotline@cnfa.org.

5.2 Terms and Conditions: This solicitation is subject to CNFA’s standard terms and conditions. Any resultant award will be governed by these terms and conditions; a copy of the full terms and conditions is available upon request. Please note the following terms and conditions will apply:

  1. CNFA’s standard payment terms are net 30 days after receipt and acceptance of any commodities or deliverables. Payment will only be issued to the entity submitting the offer in response to this RFP and identified in the resulting award; payment will not be issued to a third party.
  2. No commodities or services may be supplied that are manufactured or assembled in, shipped from, transported through, or otherwise involving any of the following countries: Cuba, Iran, North Korea, Syria.
  3. Any international air or ocean transportation or shipping carried out under any award resulting from this RFP must take place on U.S.-flag carriers/vessels.
  4. United States law prohibits transactions with, and the provision of resources and support to, individuals and organizations associated with terrorism. The supplier under any award resulting from this RFP must ensure compliance with these laws.
  5. United States law prohibits engaging in any activities related to Trafficking in Persons. The supplier under any award resulting from this RFP must ensure compliance with these laws.
  6. The title to any goods supplied under any award resulting from this RFP shall pass to CNFA following delivery and acceptance of the goods by CNFA. Risk of loss, injury, or destruction of the goods shall be borne by the offeror until title passes to CNFA.

5.3 Disclaimers: This is a Request for Proposals only. Issuance of this RFP does not in any way obligate CNFA, Hinga weze Activity or USAID to make an award or pay for costs incurred by potential offerors in the preparation and submission of an offer. In addition:

  1. CNFA may cancel RFP and not award;
  2. CNFA may reject any or all responses received;
  3. Issuance of RFP does not constitute award commitment by CNFA;
  4. CNFA reserves the right to disqualify any offer based on offeror failure to follow RFP instructions;
  5. CNFA will not compensate offerors for response to RFP;
  6. CNFA reserves the right to issue award based on initial evaluation of offers without further discussion;
  7. CNFA may negotiate with short-listed offerors for their best and final offer;
  8. CNFA reserves the right to order additional quantities or units with the selected offeror;
  9. CNFA may reissue the solicitation or issue formal amendments revising the original RFP specifications and evaluation criteria before or after receipt of proposals;
  10. CNFA may modify the specifications without issuing a formal notice to all offerors when the revisions are immaterial to the scope of the RFP;
  11. CNFA may choose to award only part of the activities in the RFP, or issue multiple awards based on multiple RFP activities;
  12. CNFA reserves the right to waive minor proposal deficiencies that can be corrected prior to award determination to promote competition;
  13. CNFA will contact all offerors to confirm contact person, address, and that the bid was submitted for this RFP;
  14. CNFA will contact all offerors to inform them whether or not they were selected for award;

In submitting a response to this RFP, offerors understand that USAID is not a party to this solicitation and the offeror agrees that any protest hereunder must be presented – in writing with full explanations – to the Hinga Weze Activity for consideration. USAID will not consider protests regarding procurements carried out by implementing partners. CNFA, at its sole discretion, will make a final decision on any protest for this procurement.

5.4 Source/Nationality/Manufacture: All goods and services offered in response to this RFP or supplied under any resulting award must meet USAID Geographic Code 935 in accordance with the United States Code of Federal Regulations (CFR), 22 CFR §228. The cooperating country for this RFP is Rwanda.

Offerors may not offer or supply any commodities or services that are manufactured or assembled in, shipped from, transported through, or otherwise involving any of the following countries: Cuba, Iran, North Korea, Syria.

5.5 Eligibility: By submitting an offer in response to this RFP, the offeror certifies that it and its principal officers are not debarred, suspended, or otherwise considered ineligible for an award by the U.S. Government. CNFA will not award a contract to any firm that is debarred, suspended, or considered to be ineligible by the U.S. Government.

5.6 Delivery: If applicable, the delivery location for the items described in this RFP is as detailed in the technical specifications. As part of its response to this RFP, each offeror is expected to provide an estimate (in calendar days) of the delivery timeframe (after receipt of order). The delivery estimate presented in an offer in response to this RFP must be upheld in the performance of any resulting contract.

5.7 Warranty: Warranty service and repair within the cooperating country is required for all commodities under this RFP. The warranty coverage must be valid on all commodities for a minimum of six (6) months after delivery and acceptance of the commodities, unless otherwise specified in the technical specifications.